Calcasieu Parish School System Policy
SUBMISSION OF
APPLICATIONS FOR STATE, FEDERAL,
INDUSTRIAL, AND/OR FOUNDATION GRANTS
In order to assure that all grants are
scrutinized for budgetary, liability and programmatic concerns while at
the same time not unduly burdening the Board with each and every grant
application prior to submittal, the following procedures shall be used
for approving applications prior to submittal to potential grantor
agencies:
A. All applications involving over $50,000 will be submitted to the
Board for approval prior to being submitted.
B. Applications less than $50,000 may be approved by the Superintendent after having been reviewed by the Grants Coordinator, the Director of Accounting and Budgeting and the Risk Manager. However, if grants under $50,000 involve: (1) the hiring of personnel, (2) matching funds, or (3) possible future absorption by the General Fund, they would also require Board approval prior to submission.
Once applications have been submitted,
the granting agency will either approve or reject the application. If
the application is rejected, no additional action is necessary. If the
application is approved, the Grants Coordinator will notify the Director
of Accounting and Budgeting and the Superintendent. The Superintendent
will then report such approval informally through the Superintendent's
report portion of the Board agenda unless the award is contingent on
formal Board approval and authorization. In this case, the item will be
placed on the agenda under a section requiring formal Board action.
All grant funds will be received and disbursed through the central
office accounting department.
Ref: Board minutes, 1-16-96.