Issue 32

Thought for the Week
The great aim of education is not knowledge but action.
-- Herbert Spencer

Trend Micro Interface Change

Just like any software in the technical world, changes do come along. Trend Micro (OfficeScan) has changed its interface. This does not mean that you need to uninstall the OfficeScan client that you already have. If you have OfficeScan installed, leave it as it is. The new updates are being sent down from the network so your computer will update itself as long as you have OfficeScan installed.

Here is what you need to know:

If you need to install the OfficeScan client, the location to install the program has not changed: http://help.cpsb.org and click on Anti Virus. Look for the box labeled "Install OfficeScan Client" and click the "Click here" link to start installing the OfficeScan client to your computer.
When you put your mouse over the OfficeScan icon (located in your system tray next to your clock) you will notice a change in the numbers displayed. The pattern number will be that last number on the first line. The most current pattern number will be reported in each week's Tech Connect Newsletter or you can find it at www.trendmicro.com. Be sure to check this number to ensure you have the latest pattern.
The process to run a full scan of your hard drive has not changed.

If you have any other question please email tech.help@cpsb.org.

New Service Announced - Destiny Online!

We are proud to introduce to the district the new web-based library service called Destiny Online. Destiny Online is a central web-based application that allows the entire district to access any library collection from any computer that has an Internet browser. From the CPSB homepage, you can access this service under "CPSB Intranet" then "Destiny" and click on "Destiny Online" or reach it directly at: http://destiny.cpsb.org. The main page lists all the schools in the district. Clicking on the link to one school allows you the ability to search the collection of that library. This software also correlates the collection to Accelerated Reader books within the collection to better aid the students in book selection for Accelerated Reader reading levels. This service is only available if you are inside the district using a CPSB connected computer The completion of this project brings all the district library resources together to teach our students of this parish. Congratulations to the Library Services and Technology Department for a very successful collaborative implementation! This service brings the district together to teach our students of this parish.

PowerPoint Tip - Launching your Slide Show

Have you ever attended a presentation where the speaker fumbled through PowerPoint, trying to get the presentation started? The speaker starts PowerPoint, searches for the file (often wandering through several folders), opens the file, and finally starts the slide show. Talk about looking like an amateur! There's a much easier way. Place your PowerPoint slide in an easy-to-remember, easy-to-find folder. Then from within any file manager (Windows Explorer for example), right-click on the file name (the one with the .PPT file extension) and choose Show (the command should be near the top ). Windows launches PowerPoint and opens the presentation to the first slide in Slide Show mode. Using this technique you'll certainly make a better first impression.

Microsoft Office: 106 Tips & Tricks

With every version of the Microsoft Office suite, Microsoft refines an already mature set of applications and adds many handy features. But much of Office's power—hidden options, unknown features, and shortcuts—goes unused and undiscovered by the majority of people that use the suite. In this article you will find favorite tips and tricks for Word, Excel, Outlook, and PowerPoint. These are tips that will make Microsoft Office more powerful, more productive, and even easier to use, and they'll let you customize the suite to work the way you want. Whether you're using Microsoft Office XP or Microsoft Office 2003, you're sure to find tips and tricks here that will help you make even better use of the nation's best-selling office suite software. Follow this link for great tips and tricks (Look in the box labeled "Table of Contents") - http://www.pcmag.com/article2/0,1759,1566561,00.asp

Microsoft Word Tip - Assigning Shortcuts

Did you know that you could assign a shortcut key to symbols or special symbols that you use often? If you want to assign a CTRL, ALT, or a function key to a symbol, use the following steps: Begin shortcut key combinations with CTRL, ALT, or a function key.

On the "Insert" menu, click "Symbol".
Click the tab with the symbol or character (character: A letter, number, punctuation mark, or symbol.) you want. Note: If you don't see the symbol you want, in the drop-down menus, click a different font or subset.
Click the symbol or character you want.
Click the "Shortcut Key" button.
In the "Press new shortcut key box", press the key combination you want to use. For example, press ALT+ the desired key.
Look at "Currently assigned" to to see if the shortcut key combination is already assigned to a command or other item.
Reassigning a key combination means that you can no longer use the combination for its original purpose. For example, pressing CTRL+B changes selected text to bold. If you reassign CTRL+B to a new command or other item, you will not be able to bold text by pressing CTRL+B unless you restore the shortcut key assignments to their original settings.
Once you decide on the shortcut key combination, click "Assign".

PowerPoint Tip - Taking notes

When presenting an information slide show, many times you provide handouts for note-taking. While you can print hand-outs in PowerPoint, there's another option. Export your handouts to Word, which gives you better control over the formatting and design. To do this, open the PowerPoint presentation for which you want to create handouts, then click File > Send To > Microsoft Office Word. Select the page layout for your notes (Blank lines next to slides works best for note-taking). Then click OK. Word will launch, showing your slides in tables, which you can edit and print.

Picasa - A Free Software Download from Google

Picasa is software that helps you instantly find, edit and share all the pictures on your PC. Every time you open Picasa, it automatically locates all your pictures (even ones you forgot you had) and sorts them into visual albums organized by date with folder names you will recognize. You can drag and drop to arrange your albums and make labels to create new groups. Picasa makes sure your pictures are always organized. http://www.picasa.com

Excel Tip: Find a value in a Data Range with an Array Formula

You can use Excel's built-in Find feature to determine whether a specific value appears in a range of cells. But this isn't your only option; you can also use an array formula. For example, let's say you have a spreadsheet that lists names, addresses, and phone numbers in the range A3:H110. You've named this range Customers, and you use cell B1 (named NamedEntry) to enter the name you wish to verify. Follow these steps:

In C1, enter this formula: =IF(OR(NamedEntry=Customers),"Found","Not Found")
Press [Ctrl][Shift][Enter]

If you enter "Mary" in B1, the formula compares the value Mary to each cell in the Customers range. If there is a match, the formula displays Found in C1; if there is no match, it displays Not Found.

Top Ten Viruses Found on CPSB Computers

Here are the top ten viruses found on CPSB computers in the past 7 days. The stats are based on 638 infected computers out of a total of 10260 OfficeScan clients.

The latest OfficeScan pattern as of 4-19-2005 is pattern 2.584.00. Please check your pattern by placing your cursor over the OfficeScan icon and viewing the pop-up window that appears. If your pattern is significantly LOWER than this (A HIGHER PATTERN NUMBER IS OK), please email tech.help@cpsb.org regarding this or any other question you have regarding OfficeScan.

The information shows the name of the virus, the number of infected files found, and the percentage of the virus from the total. ALL school board employees need to ensure that their Dell, Compaq, HP, IBM or other PC classroom computers stay virus free. Go to the following link to download the district copy of OfficeScan: https://antivirus.cpsb.org/officescan and your computer will automatically be updated daily to scan for the latest viruses. You must install the software using Internet Explorer 4.0 or later (Netscape will not work!!!!!) Please answer "Yes" to all prompts as the software installs. If you have any questions, please contact the CPSB Help Desk at tech.help@cpsb.org.

Best on the Net!! -- Visit this site for hundreds of websites for teachers! We would love to hear from you about the best educational sites you have found on the web. Please submit, via email, the sites you feel merit inclusion. Send to tech.connect@cpsb.org. Please include the URL and a short sentence about the site.

Featured Sites: (These sites were submitted by teachers in Calcasieu Parish)

Read Write Think - Interactive Timeline:
http://www.readwritethink.org/materials/timeline
This site has an interactive Timeline Builder. Choose a unit of time, enter the event and description, then print! Grades Prek-12

Flashlight Readers:
http://teacher.scholastic.com/activities/flashlightreaders/flashT_landingPage.asp
This is an awesome sight filled with activities for students who love to read.

The United Nations' Cyber School Bus:
http://www.un.org/Pubs/CyberSchoolBus/cur.html
The United Nations' Cyber School Bus has a number of pieces of curriculum available online for teaching various civic and global topics for students age 10-18. They also have many online resources, quizzes, and games on these topics. In addition, Cyber School Bus seeks teachers and curriculum supervisors who will review content and try activities and lessons that they are creating for teachers and students around the world. Teachers who participate receive FREE material about the UN for your school or classroom as a token of appreciation.

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