|
03-05-2002 |
|
DATE, TIME, PLACE OF MEETING The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, March 5, 2002, at 5:00 p.m. John M. Falgout, President, called the meeting to order. Philip Tarver led the prayer; Mr. Armentor led the Pledge of Allegiance. ROLL CALL The roll was called and the following members were present: James W. Karr, Sr., was absent. MINUTES APPROVED On motion by Mr. Andrepont, seconded by Mr. Victorian and unanimously carried, the minutes of the regular meeting of February 16, 2002, were approved with the following correction: Mr. Tarver voted Nay, not Yea, on the second substitute motion to approve the redistricting plan submitted by Cedric Floyd, “Floyd One.” The record will reflect the correction. Supplemental Agenda RECOGNIZE SCHOOL REPRESENTATIVES Mr. Falgout recognized representatives present from the following schools: Barbe Elementary School, Oak Park Elementary School, Oak Park Middle School, St. John Elementary School, S.J. Welsh Middle School, Sulphur High School Mr. Falgout recognized Charlene Chiasson who introduced Patti Quarles the secretary in the Public Information Office. PRESENTATIONS The Children’s Theatre Company Bell City Girls’ Cross Country Team Coach Liz Zaunbrecher and Assistant Principal Reinette Guillory were recognized. Mr. Jongbloed reported that the Bell City Lady Bruins have won the Class B State Championship for the second consecutive year. The Board and Superintendent congratulated the team members. Mr. Falgout recognized Mr. Andrepont for a point of privilege. Mr. Andrepont then introduced Mr. Maurice Mueschke, former Assistant Superintendent, and currently a teacher at S.J. Welsh Middle School. COMMITTEE REPORTS Curriculum & Instruction Mr. Pitre, Chair, reported the Curriculum and Instruction Committee met on
February 21, 2002, at 4:45; a quorum was present. The first item of discussion
was the 2002-2003 SCHOOL CALENDAR. Mr. Pitre reported that Draft B reflects
students reporting to school one day earlier, August 13, 2002, and in which the
Mardi Gras holiday included Ash Wednesday was approved. The Administrative
Calendar remained the same with employees returning to work on Ash Wednesday.
Mr. Pitre moved on behalf of the committee to approve the following 2002-2003
School and Administrative Calendars. The motion carried. Calcasieu Parish Schools Students Report to School Tuesday, August 13, 2002 HOLIDAYS: Labor Day Monday, September 2, 2002 SIX-WEEK PERIODS END First Six-Weeks Period September 25, 2002 DATES PAYCHECKS WILL BE ISSUED FOR 2002-2003 SCHOOL YEAR July 31, 2002 January 31, 2003 TEACHER INSERVICE DATES August 12, 2002 School Administration In-service In Each School Holidays for Calcasieu Parish School Board Independence Day Thursday, July 4, 2002 Labor Day Monday, September 2, 2002 Election Day Tuesday, November 5, 2002 Veterans Day Monday, November 11, 2002 Thanksgiving Close offices at end of the day Tuesday, November 26, 2002 Christmas and New Year Close offices at end of the day Friday, December 20,
2002 Martin L. King, Jr. Day Monday, January 20, 2003 Mardi Gras Close offices at end of the day, Friday, February 28, 2003 Easter Close offices at end of the day, Thursday, April 17, 2003 Holidays for sales tax and data processing may vary as necessity dictates, subject to approval of the superintendent. Mr. Pitre reported the next item of discussion was the schedule for 2002
summer school. The 2002 summer school regulations were reviewed. He reported
that changes to the summer school regulations were site changes from Pearl
Watson Elementary to Fairview Elementary because of construction and from F. K.
White Middle to S. J. Welsh Middle. Mr. Pitre moved on behalf of the committee
to approve the summer school regulations as presented. The motion carried. The
summer school regulations, as approved, are as follows: 2002 SUMMER SCHOOL ELEMENTARY SCHOOL SUMMER SESSION (Grades 1-5): SUMMER SCHOOL LOCATIONS: SCHEDULE: CLASSES BEGIN AT 7:30 A.M. PURPOSE: • To enable students to remove deficiencies and be considered for promotion
to the next grade. CONTROL: ASSIGNMENT OF TEACHERS: SCHEDULING: FEES AND TUITION: LENGTH OF TERM: ENROLLMENT PER CLASS: CONDITIONS AND/OR QUALIFICATIONS: SPECI SPECIAL EDUCATION CLASSES AND CENTERS: Extended School Year Program is provided ONLY for identified special
education SUMMER SCHOOL LOCATIONS (TENTATIVE): SCHEDULE: CLASS SCHEDULE: MIDDLE SCHOOL SUMMER SESSION (Grades 6-8): SUMMER SCHOOL LOCATIONS: SCHEDULE: CLASSES BEGIN DAILY AT 7:00 A.M. ADMINISTRATION: TUITION: TEACHER ASSIGNMENT: SALARIES: HIGH SCHOOL SUMMER SESSION (Grades 9-12): SUMMER SCHOOL LOCATIONS: SCHEDULE: CLASSES BEGIN AT 7:00 A.M. ADMINISTRATION: FEES AND TUITION: CURRICULUM AND TIME REQUIREMENTS: ASSIGNMENT OF TEACHERS: SCHEDULING: 2002 A. All department heads or supervisors handling summer school employment will
be responsible for seeing that all employees eligible for summer school complete
the following: 2. All employees eligible for summer employment must be listed on the payroll
form with their correct social security number, name, total amount to be paid,
and the correct budget code from which the summer employment is to be paid. The
respective department head or supervisor must sign each payroll. B. All department heads or supervisors handling summer school employment will
be responsible for seeing that all employees eligible for summer school complete
the following: 4. All employees eligible for summer employment must be listed on the payroll form with their correct social security number, name, total amount to be paid, and the correct budget code from which the summer employment is to be paid. The respective department head or supervisor must sign each payroll. C. All elementary, middle, and high school payrolls are to be turned in to the respective assistant superintendent/director for his/her signature and approval. D. IRS Regulations require a Fixed Federal Tax Rate of 27% for all supplemental pay NOT paid with an employee’s regular wages. When possible, the Payroll Department will include all supplemental pay with the employee’s regular wages on the regular scheduled pay date. E. The two (2) payroll dates in which summer checks will be released will be on June 28, 2002 and August 16, 2002. F. In order to comply with these two (2) dates, all payrolls that will be
released June 28, 2002 will be due to the payroll department NO LATER than 10:00
a.m. on June 10, 2002. All payrolls that will be released on RECAP: Payrolls Due Checks Released Method of Payment G. The paychecks dated June 28, 2002, will be mailed. The department head or supervisor will determine the method of disbursement for the August 16th paycheck. Unless the department head picks up ALL his/her respective summer employment checks, the checks will be mailed. Mr. Pitre reported that the next item, an update on resource officers was
presented and discussed for informational purposes; no action was necessary. He
stated that A concern was expressed relative to the variation of officers that report to one school. It was reported that the officers are self-limited because of their work schedule outside their duties as a resource officer. The next item, statistics on the Zero Tolerance Program, was discussed. Mr. Pitre reported that statistics on the number of suspensions for fighting from the 1995-96 to the 2000-2001 school years was presented for the committee to review. The role Resource Officers play in deterring fights was discussed. This item was for informational purposes only. It was noted that with the policy enforcement of uniforms, resource officers, and zero tolerance a better environment has been created. Budget/Fiscal Management Mr. Armentor, chair, reported the Budget/Fiscal Management Committee met on Tuesday, February 26, 2002, at 4:45; a quorum was present. Mr. Armentor reported the first item presented for the committee to review was Budget Revision #2 to FY2001-02 General Fund Budget. This revision is the major budget revision of the year. Revenues totaled $173,483,432 while total expenditures were projected at $175,288,194, an increase of $1,142,492 over the previous budget revision. The net result on General Fund Reserves after Budget Revision #2 is a projected reduction of ($1,804,762) leaving projected reserves at 6/30/02 at $19,256,935. The unreserved/undesignated portion of fund balance is $16,541,294 or 9.53% of projected revenues. Mr. Armentor moved on behalf of the committee to approve Budget Revision #2 to the General Fund Budget. The motion carried. The School Lunch Budget Revision #1 for 2001-2002 was presented for approval. Revenues were projected at $11,447,431, a decrease of $55,000 and expenditures were projected at $12,326,609, an increase of $516,027 from the original budget. The projected operating deficit increased by $571,027 to a total anticipated deficit of $879,178. The anticipated operating deficit of $879,178 would reduce fund balance at June 30, 2002, to $1,595,199 or 13.9% of projected revenues. Mr. Armentor moved on behalf of the committee to approve Budget Revision #1 of the School Lunch Fund. The motion carried. Mr. Armentor reported that Jim Crawford, Director of Data Processing, made a presentation of software/hardware needs of the school system. He advised the committee of the changes taking place in the software/hardware capabilities and opportunities that may be available to the school board that will meet our current and future needs. It was noted that two committees have been formed to explore options and assist in the decision-making process, timelines and implementation. A recommendation will be brought back to the Board for implementation by July 2003. This item was for informational purposes to keep the Board abreast of the process. Mr. Armentor stated the next item was a request by staff to grant permission to renew the three-year audit contract with Allen, Green and Company, LLP at a negotiated rate acceptable to both entities in lieu of the proposal process. Mr. Bruchhaus advised the committee that this would allow continuity in the audit process due to the new accounting and reporting model being implemented in 2001-2002. Allen, Green and Company has significant experience in this area specializing in school board audits around the State of Louisiana. He also advised the committee that no other audit firms expressed an interest in providing services and no firms submitted proposals three years ago. Mr. Armentor moved on behalf of the committee to approve this request. The motion carried. Mr. Armentor reported that Ms. Sheral LaVergne addressed the committee concerning a possible purchase of property adjacent to the new sixth grade wing at Ray D. Molo Middle School. She asked the committee to consider the contracting of Loran White of Flavin Realty to negotiate a possible purchase of the property and grant approval to have the property appraised. Mr. Armentor moved on behalf of the committee to approve this request. The motion carried. The next item reported was that Charles Duhon, Internal Auditor, reviewed the school audits completed as of February 20, 2002. The reports were presented and discussed with the administrative directors and school principals and all exceptions were handled according to the School Activity Funds Principles and Procedures Manual. The audit for LaGrange High School was withdrawn and will be presented at a later date. Mr. Armentor moved on behalf of the committee to approve the school audits as presented. The motion carried. Next, staff requested permission to hold an auction at our Chennault Transportation/Maintenance Facility to dispose of all surplus fixed assets. This auction would be in conjunction with the auction for the Calcasieu Parish Police Jury and other governmental entities. It would be scheduled for April 20, 2002, with a charge to the school board of an eight percent commission paid to the auctioneer, Pedersen and Pedersen Auctions, Inc. Mr. Armentor moved on behalf of the committee to approve the request. The motion carried. Mr. Armentor reported that Rufus Fruge, Sales Tax Director, addressed the committee regarding entering into an agreement for legal and related services with Robert B. Sutherlin, Attorney, to represent the school board concerning the collection of use taxes related to telecommunications towers and equipment. The fee would be on a contingency basis approved by the Attorney General's Office. Mr. Armentor moved on behalf of the committee to approve this request. The motion carried. TAKE APPROPRIATE ACTION Resolution Authorizing Recruitment and Employment for the 2002-2003 School Session On motion by Mrs. Duplechin, seconded by Ms. LaVergne and unanimously carried, the following resolution was approved: RESOLUTION AUTHORIZING RECRUITMENT AND EMPLOYMENT FOR THE Superintendent Jude W. Theriot is hereby authorized to continue the employment and contract for the 2002-2003 session, as needed, those regular, special, state, and federally funded teachers, instructional support personnel, and administrators whose continuous employment with the Calcasieu Parish School Board began on or before January 12, 2002, except in the following cases: a) Employees with certification concerns; Additionally, Superintendent Theriot is hereby authorized to provide Notices of Intent to Employ and/or contracts to those teachers, instructional support personnel, and administrators who began working for the Calcasieu Parish School Board after January 12, 2002, and other employees provided that in each case the items a-d of paragraph one above are met where applicable. Finally, Superintendent Theriot is hereby authorized to recruit and render personnel decisions pursuant to policy for the 2002-2003 session, staff teaching and instructional support positions, and make adjustments to present teaching and support assignments in order to enhance the instructional program and meet other goals of the district. /s/John M. Falgout_______ CONTINUED EMPLOYMENT WHEREAS, the schools within the jurisdiction of the Calcasieu Parish School Board will close on Thursday, May 31, 2002, for a regularly scheduled vacation period; and, WHEREAS, the Calcasieu Parish School Board has approved annual vacation periods and holidays between and within schools sessions; and, WHEREAS, the Calcasieu Parish School Board does not interrupt the continuous employment of employees as a result of an annual vacation or holiday period; and, WHEREAS, employees of the Calcasieu Parish School Board do not accrue additional property rights during an annual vacation or holiday period pursuant to the statutes of the State of Louisiana; and, WHEREAS, the Calcasieu Parish School Board is considering revenues, expenditures, and the staffing allocations pursuant thereto for the ensuing session; and, WHEREAS, the Calcasieu Parish School Board may alter and revise a proposed budget for the ensuing session until August 13, 2002, therefore, BE IT RESOLVED, that the Calcasieu Parish School Board offer reasonable assurance of employment to all existing personnel in their present assignments and within the limits of their approved work schedules except those specifically notified appropriately of a change in status pursuant to policy or those employees who may request to resign; and, BE IT FINALLY RESOLVED, that the Superintendent or his designee notify in an
appropriate manner, each employee whose assignment is for less than twelve
months, of this reasonable assurance of continuous employment. /s/John M. Falgout_______
Iowa Area Schools Additions & Renovations to J.I. Watson Middle School Phase IV, School District Number 25, Moss Architects, Designer On motion by Mr. Armentor, seconded by Mr. Victorian and unanimously carried,
Small Kitchen Equipment for LeBleu Elementary School for the 2002-2003 School Session, School District Number One On motion by Mr. Armentor, seconded by Mr. Victorian and unanimously carried,
CORRESPONDENCE Change Order Number Four for the Project “Iowa Area Schools, New LeBleu
Settlement Elementary School, Phase II,” Project Number MA9915, School District
Number 25 Bond Funds On motion by Mr. Armentor, seconded by Mr. Victorian and unanimously carried, change order number four for the project “Iowa Area Schools, New LeBleu Settlement Elementary School, Phase II,” project number MA9915, school district number 25 bond funds, for an increase of $19,724.40 and an extension of four days (4), Moss Architects, designer; Bessette Development, Inc., contractor was approved. Change Order Number One for the Project “Additions and Renovations to the Lake Charles-Boston High School Stadium,” School District Number 31 Bond Funds On motion by Mr. Victorian, seconded by Mr. Robert and unanimously carried,
change order number one for the project “Additions and Renovations to the Lake
Charles-Boston High School Stadium,” school district number 31 bond Change Order Number Four for the Project “Additions & Renovations to Pearl Watson Elementary School,” School District Number 31 Bond Funds, Project Number 2007-24P Mr. Victorian made a motion, seconded by Mr. Andrepont to approve the change order number four for the project “Additions & Renovations to Pearl Watson Elementary School,” school district number 31 bond funds, project number 2007-24P, for an increase of $49,277.69 and an extension of 29 days, G. Gayle Zembower, Architect, Inc., designer; Alfred Palma, Inc., contractor. The following concerns were discussed: • The change order indicated that a board member made the request. It was noted that the wall would provide a necessary safety device at the school site. The other items listed on the change order also relate to safety issues and would be necessary to ensure adherence to code regulations. It was noted that the cost is within the initial school bond budget for the school. After further discussion, a vote was taken and the motion carried by majority vote. Change Order Number One for the Project “Maplewood Middle School Additions & Renovations Phase V,” School District Number 23 Bond Funds On motion by Mr. Blackwell, seconded by Mr. Andrepont and unanimously
carried, change order number one for the project “Maplewood Middle School
Additions & Renovations Phase V,” school district number 23 bond funds, project
number 2002-08PC, for an increase of $20,804.64 and an extension of 45 days, H.
Curtis Vincent Steven D. Shows, Architects, designer; Conner/Manceaux GC, Inc.,
contractor was approved. SUPERINTENDENT'S REPORT Theatre Students Amanda Ward of The Children’s Theatre Company received a full paid scholarship to Northwestern State University in Theatre Arts. She competed at the 2002 Louisiana Conference with her performance of the Broadway show AIDE. Mandy also participated in various workshops studying topics such as characterization and dance. She is a senior at Barbe High School. Her parents are Kevin and Bediha Ward. Her acting coach is Kerry Onxley. Casey Barrett of The Children’s Theatre Company won 1st Place with his rendition of Charlie Brown from You’re A Good Man, Charlie Brown at the 2002 Louisiana Theatre Conference. The conference was held at Northwestern State University and is presented by the Educational Theatre Association. Barrett participated with some 500 thespians from across the state. Additionally, while at the conference, Barrett attended various theatre workshops and acting classes. He is a 9th grader at Sam Houston High School. His parents are Terry and Linda Barrett. His acting coach is Kerry Onxley. 2002 MetLife/NASSP Middle School Principal of Louisiana Congratulations to Tony Dougherty for being selected as the 2002 MetLife/NASSP Middle School Principal of Louisiana. Mr. Dougherty was judged by the following criteria: Educational Leadership, Resolving Complex Problems, Developing Self and Others, and Community Service. This state honor entitles Mr. Dougherty to be considered for the MetLife/NASSP National Middle School Principal of the Year. The recipient of the National award will receive a $10,000 grant from MetLife. Mr. Dougherty will be presented with the MetLife state award at the annual summer conference scheduled for June 10 – 11, 2002, at the Radisson Hotel in Baton Rouge. Board Meeting Dates On motion by Mrs. Duhon seconded by Mrs. LaVergne and unanimously carried, the following board meeting dates were approved: April 16, 2002 ANNOUNCEMENTS AND REQUESTS Mr. Blackwell stated that he attended a performance at the Lake Charles Little Theatre that included students from Calcasieu Parish. He commended the students that performed earlier in the meeting and all students who participate in the Theatre Arts. Mr. Andrepont requested that staff explore the option of scheduling custodians in split shifts, especially in the larger schools. He stated for informational purposes directed to the Insurance Committee, several employees from the school system expressed to him their concern relative to the Calcasieu Parish health insurance premium increase in comparison with other parish health premiums and benefits. Mr. Victorian expressed his sympathy to Mr. and Mrs. Robert on the loss of Mrs. Robert’s father, Judge Hunter. He commented that he will be missed in the community. Mr. Robert congratulated Mrs. Duhon on her installation as the new LSBA President. He requested a letter of condolence be sent to Maxine Hall on the loss of her mother, Exa Hall. Mrs. Duhon thanked the board for their support and the beautiful roses that were presented to her at the state LSBA convention. Mr. Fontenot congratulated Mrs. Duhon as the new President of LSBA. He expressed a concern that the charter bus expenses where escalating to the point in which it is causing difficulty for the students to take charter buses for out-of-town trips. He also stated that the number of teachers that are taken out of the classroom to attend technology training should be limited to a few at one time. It appears that this poses a problem for the school and too many substitute teachers are being utilized. Mr. Doucet requested a letter of condolence to be sent to the family of Mrs. Duplechin made an inquiry relative to the faculty dress code policy, possibly uniforms. Mr. Theriot stated that the faculty/staff dress code issue is currently in the survey process. Mr. Pitre announced that the Curriculum and Instruction Committee meeting is scheduled for March 21, 2002 at 4:45. Ms. LaVergne requested letters of condolence to be sent to Mark Cole on the loss of his father, Antoine Cole, and to Sylvia and Terry Gaudet on the loss of Mrs. Gaudet’s mother, Lillian Jinks Wall. Mr. Blackwell, Mr. Andrepont, and Mr. Duhon requested a letter of congratulation to be sent to Mr. Tony Dougherty, Principal of W. W. Lewis Middle School, for being selected the 2002 MetLife/NASSP Middle School Principal of Louisiana. Mr. Falgout congratulated Mrs. Duhon on her new position as President of the Louisiana School Boards Association. SCHEDULE STANDING COMMITTEE MEETINGS Curriculum and Instruction, Tuesday, March 21, 2002 EXECUTIVE SESSION On motion by Mr. Andrepont, seconded by Mr. Blackwell and unanimously carried, the Board went into Executive Session at 6:25 p.m. to discuss personnel and litigation matters. The Board resumed regular open session at 6:40 p.m. TAKE APPROPRIATE ACTION Personnel On motion by Mr. Andrepont, seconded by Mr. Victorian and unanimously carried, the following personnel changes were approved as recommended by the Superintendent: Resignations Kelley Myers, Compliance Deputy, Sales Tax Department, effective February 15, 2002; Cynthia Daigle, Speech Pathologist, Special Services Department, effective March 28, 2002. Retirement Notifications Kay Fox, Librarian, Brentwood Elementary School, effective May 31, 2002; Yvonne Jones, Teacher, W.W. Lewis Middle School, effective May 31, 2002; Vinelle Malbrew, Cafeteria Technician, Westlake High School, effective May 31, 2002; Angelena Perritt, Cafeteria Manager, Westwood Elementary School, effective May 31, 2002; Carol Carter, Teacher, Washington-Marion High School, effective May 31, 2002; James Thomas, Sr., Teacher, Molo Middle School, effective May 31, 2002. Maternity Leave Kourtnie Perow, Teacher, Oak Park Elementary School, beginning January 29, 2002, until March 12, 2002; Mary Moss, Teacher, Oak Park Elementary School, beginning April 8, 2002, until May 20, 2002. Leave Without Pay Marjorie Long, Tutor, Kennedy Elementary School, beginning February 13, 2002, until April 30, 2002; Connie Guillory, Teacher Aide, T.H. Watkins Elementary School, beginning January 22, 2002, until March 31, 2002. Medical Sabbatical Tally Wallace, Teacher, Sulphur/CARE, spring semester of the 2001-2002 school session; JoLynn Lewis, Teacher, Frasch Elementary School, spring semester of the 2001-2002 school session beginning February 18, 2002; Mary Voizin, Teacher, D.S. Perkins Elementary School, spring semester of the 2001-2002 school session. Workers’ Compensation Litigation Mr. Victorian made a motion, seconded by Mr. Robert to authorize legal counsel to settle case number 00-09196 with the office of workers compensation. The motion carried. Meeting Adjourned On motion by Mr. Blackwell, seconded by Mr. Duhon and unanimously carried, the meeting was adjourned at 6:50 p.m. ______________________ |
|
Last modified on Wednesday August 15, 2007 |