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10-16-2001 |
DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, October 16, 2001, at 5:00 p.m. Sheral A. LaVergne, President, called the meeting to order. The prayer was led by Jay Duhon; Mr. Pitre led the Pledge of Allegiance.
ROLL CALL
The roll was called and the following members were present: Joe A. Andrepont, Randall C. Armentor, Ricky Blackwell, Wilridge P. Doucet, Clara F. Duhon, Jay L. Duhon, Carla C. Duplechin, John M. Falgout, L. J. "Berk" Fontenot, James W. Karr, Sr., Sheral A. LaVergne, James W. Pitre, Gregory P. Robert, Philip Tarver and Elray T. Victorian.
MINUTES APPROVED
On motion by Mr. Andrepont, seconded by Mr. Duhon and unanimously carried, the minutes of the regular meeting of September 18, 2001, were approved as presented.
On motion by Andrepont, seconded by Mr. Duhon and unanimously carried, the Supplemental Agenda was included as part of the regular agenda.
RECOGNIZE SCHOOL REPRESENTATIVES
Ms. LaVergne recognized representatives from the following schools and departments:
Barbe High School, J. J. Johnson Elementary School, J. I. Watson Elementary School, Iowa High School, Career Center, T. S. Cooley Elementary School, Vincent Settlement Elementary School, Maintenance Department
PRESENTATIONS
Truancy Center
Ms. LaVergne recognized Dr. Mary Lou Caldarera, Child Welfare and Attendance Supervisor, who introduced Judge Lilynn Cutrer, Louisiana Fourteenth Judicial District Judge. Judge Cutrer stated that the Fourteenth Judicial District Court has been working with the School Board personnel and the Office of Juvenile Justice Services to prepare for the implementation of a Truancy Center and Truancy Court. She stated that Calcasieu Parish was awarded a grant for the development of the Truancy and Assessment Center which will give the court an opportunity to work with the school system, students and families toward decreasing students’ absences. The system will provide intervention services for students and families. Judge Cutrer stated that the truancy court would educate students and family violators of the compulsory education law on the importance of education. She thanked the Board and the school system’s personnel for their support and assistance in making this program a reality in Calcasieu Parish.
Calcasieu Parish 4-H
Ms. LaVergne recognized Mr. Jimmy Meaux, representative of the Calcaseiu Parish 4-H Program. Mr. Meaux thanked the Board for their continued support, which makes it possible to provide 4-H programs in many schools. He stated there are fifty-six clubs throughout the parish with approximately 1,700 student participants. The programs that have been conducted this year include: educational science based, nutrition, environmental awareness, animal research and how it relates to our food, bio-technology, and citizen program on the American Flag.
Kayla Blackwell, a Sulphur High School 4-H member, shared her educational experience and activities that she participated in during an exchange trip to Kansas. She stated that the experience broadened her geographical and cultural knowledge of other regions of our country.
Megan Phillips, a Starks High School 4-H member, reported on her experience during her three-day marsh maneuver camp. She stated the focus of the trip was to research coastal wetlands and the environment. - USA/British Council International Educational Technology Connection
Sheryl Abshire presented an overview of the USA/British Council International Educational Technology Connection. Ms. Abshire reported the following:
Project Coordinators: Sheryl Abshire, Administrative Coordinator of Technology, and Diane Mason, Tech Center Coordinator
Tech Staff Support: Felicia Coleman, Region V Grant Coordinator, Phyllis Gain, Region V Grant Assistant, Scott Schonefeld, Technology Consultant
Program Purpose:
q To identify a cadre of Calcasieu Parish Public School teachers that demonstrates effective and innovative technology integration in a student centered standards based environment. q To partner these CPSB teachers with United Kingdom educators for the purpose of observing high-end educational technology implementation with students in classroom settings. q To provide a mentoring/shadowing relationship between individual UK and USA teacher partners that will be sustained by long-term collaborative student projects and online communications. q To share successes, provide opportunities to build vision, and share innovative teaching and learning strategies that impact student achievement.
This unique opportunity has the potential to provide a long lasting partnership between the selected Calcasieu Parish Schools and their “showcase teachers” with a highly respected international project. It also will generate an extensive amount of positive PR for the schools and teachers. The Calcasieu Parish Schools were selected for participation in this program after an extensive evaluation process based upon the available technology expertise in our district. It is expected there will be a great deal of publicity, school and teacher recognition, and esteem associated with participation.
The following teachers were recognized:
USA Teacher USA School UK Partner
Doug DeVillier Barbe High Jim Green Norma Fruge F.K. White Middle Tracey Coton Missy Bushnell Dolby Elementary Alan Coode Becky Ford Prien Lake Elementary Steph Neale Carolyn Henry Brentwood Elementary Julie Brightwell Kristen Istre T. S. Cooley Elementary Michele Booyzen Lorette Lavergne Lake Charles Boston High Judith Murray Heather Mallett Oak Park Middle Nick Flesher Joshlyn Foreman J. I. Watson Middle Steve Smith Tammy Suarez Vinton Middle Elizabeth Fitzpatrick Carol Shelton DeQuincy Elementary Derek Fance Kathy Walsh W. W. Lewis Middle Simon Elledge Denise Whitley S. P. Arnett Middle Debbie Stubbington Patti Hamilton Westlake High Darren Sowerbutts Dawn Dupre D. S. Perkins Elementary Julie McNeil Judy Anderson Moss Bluff Elementary Brian Cooper Sabra Soileau Moss Bluff Middle Samathan Lunney Linda Wygooda and Sam Houston High Chris Whale Arlene Cain
Special Presentation
Mr. Jimmy Pitre, on behalf of himself and Mr. Phillip Tarver, made a special presentation to Board members Mr. Joe Andrepont and Mr. Ricky Blackwell, representatives of the Sulphur area. He presented to each member a Barbe High School tee shirt and cap in commemoration of the football game played between the Sulphur High School Tors and the Barbe High School Bucs. The members were requested to wear the tee shirt and cap for the remainder of the meeting as payment for an earlier wager made by all parties.
Mr. Joe Andrepont left the meeting.
COMMITTEE REPORTS
Administration and Personnel
Mr. Armentor, Chair, reported that the Administration and Personnel Committee met on Tuesday, October 2, 2001; a quorum was present.
The first item of discussion was policy revisions on the following: File: JGCC-AP – Student Health Services (Communicable Disease Control). This policy was deleted due to last minute changes made by the Student Health Services. It will be referred to legal counsel for review and will be discussed at a later date.
File: JDF – Discipline of Students with Disabilities Wording was omitted from the original policy. The words “school district” were added.
Mr. Armentor moved on behalf of the committee to recommend adding the words “school district” to the policy JDF – Discipline of Students with Disabilities. Motion carried unanimously.
The next item of discussion was Calcasieu Parish School Board District reapportionment. Board Members reviewed maps that indicated the different districts.
Mr. Pitre requested the removal of precinct 339 from his district eight (8) area.
Mrs. Duhon requested the removal of the alternative precincts 314 and 315 from her district three (3) area. The districts she requested were: 302, 303, 307, 308, 309, 310, 311, and 312.
Next, the salary schedule concerns were addressed. There was discussion concerning salary inconsistencies in the areas of maintenance, coaches’ supplements, elementary counselors, degreed employees in a clerical position with added responsibilities, Masters Degree + 30, employees with degrees in a clerical position, school clerks, and substitute teachers. It was reported that the committee would continue to address salary inequities. It was requested that a diverse representation is necessary for further review and determination. Mr. Armentor stated that the issue will be discussed at the next Administration and Personnel Committee meeting.
Budget/Fiscal Management
Mr. Falgout, Chair, reported that the Budget/Fiscal Management Committee met on Tuesday, October 9, 2001; a quorum was present.
First, Mr. Bruchhaus reviewed Budget Revision #1 to the 2001-02 General Fund Budget. Projected Revenues and Other Sources totaled $172,955,363; projected Expenditures and Other Sources totaled $174,145,202; projecting a deficit of ($1,189,839).
Mr. Falgout moved, on behalf of the committee to accept the Budget Revision #1 to the 2001-02 General Fund Budget. The motion carried unanimously.
Next, Mr. Bruchhaus presented the next item for informational purposes. He informed the committee that there were two tax renewals, which expire December 31, 2002. The first is the renewal of a ½% Sales and Use Tax for operations, technology and enhancements and the second is a renewal of a 13.74 mill ad valorem tax for maintenance and operations. It was reported that an election would need to be held no later than July 20, 2002, in order to allow time to bring the proposition back to the voters in case the proposition failed the first time. It was noted that earlier dates are available.
The next item Mr. Bruchhaus reviewed was amendments to the Master Sales and Use Tax Ordinance of 2001 to be adopted by the committee. These amendments are due to legislative changes that will affect local sales and use tax matters.
Mr. Falgout moved, on behalf of the committee to approve the amendments to the Master Sales and Use Tax Ordinance of 2001. The motion carried unanimously.
Next, Mr. Bruchhaus presented a request for a water main easement between the Town of Iowa and the Calcasieu Parish School Board for property at Iowa High School.
Mr. Falgout moved, on behalf of the committee to recommend that the request by the Town of Iowa for a water main easement on property at Iowa High School be approved. The motion carried unanimously.
Next, a request was presented to grant permission to advertise for the sale and removal of used surplus pallets.
Mr. Falgout moved, on behalf of the committee to approve permission to advertise for the sale and removal of used surplus pallets. The motion carried unanimously.
A request by Reliant Energy Entex for a right-of-way and servitude on property owned by the Calcasieu Parish School Board at LeBleu Elementary School was presented for approval.
Mr. Falgout moved, on behalf of the committee to approve a right of way and servitude to Reliant Energy Entex on property owned by the Calcasieu Parish School Board at LeBleu Elementary School. The motion carried unanimously.
TAKE APPROPRIATE ACTION
LaGrange High School Band Trip
On motion by Mrs. Duplechin, seconded by Mr. Falgout and unanimously carried, approval was granted to LaGrange High School for a trip to St. Louis, Missouri, in order for the band to perform in a concert festival for the period of May 1, 2002, through May 5, 2002.
Iowa High School Band Trip
On motion by Mr. Armentor, seconded by Mr. Falgout and unanimously carried, approval was granted to Iowa High School for a trip to Orlando, Florida, in order to perform in the All American Music Festival for the period of May 1, 2001, through May 2, 2001.
Resolution Authorizing Advertisement for Sale of $2,000,000 Excess Revenue Certificates of Indebtedness (Classroom Facilities Project), Series 2001
Lake Charles, Louisiana October 16, 2001
The Parish School Board of Calcasieu Parish, Louisiana, met in regular public session at 5:00 o'clock p.m. on Tuesday, October 16, 2001, at the regular meeting place of said Board in the Calcasieu Parish School Board Office Building, 1732 Kirkman Street, Lake Charles, Louisiana, pursuant to the provisions of written notice given to each and every member thereof and duly posted in the manner required by law. The President, Sheral A. LaVergne, called the meeting to order and on roll call, the following members were present: Randy Armentor, Ricky Blackwell, Wilridge Doucet, Clara F. Duhon, J. L. “Jay” Duhon, Carla C. Duplechin, John M. Falgout, L. J. “Berk” Fontenot, James W. Karr, Sr., Sheral LaVergne, James W. Pitre, Greg Robert, Philip E. Tarver, and Elray T. Victorian
ABSENT: Joe A. Andrepont
The meeting was called to order and the roll called with the above result. The following resolution was thereupon introduced, and pursuant to motion made by Mr. Armentor and seconded by Mr. Jay Duhon, was adopted by the following vote:
YEAS: Mr. Armentor, Mr. Blackwell, Mr. Doucet, Mrs. Duhon, Mr. Duhon, Ms. Duplechin, Mr. Falgout, Mr. Fontenot, Mr. Karr, Ms. LaVergne, Mr. Pitre, Mr. Robert, Mr. Tarver, and Mr. Victorian
NAYS: None
RESOLUTION A RESOLUTION AUTHORIZING ADVERTISEMENT FOR SALE OF $2,000,000 CALCASIEU PARISH SCHOOL BOARD EXCESS REVENUE CERTIFICATES OF INDEBTEDNESS (CLASSROOM FACILITIES PROJECT), SERIES 2001.
BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, as follows:
SECTION 1. $2,000,000 Calcasieu Parish School Board Excess Revenue Certificates of Indebtedness (Classroom Facilities Project), Series 2001 (the “Certificates”), shall be sold as herein directed.
SECTION 2. Sealed bids shall be received for the purchase of the Certificates and the Certificates shall be opened in public session of the Calcasieu Parish School Board on November 13, 2001, at 5:00 o'clock p.m. Central Standard (Louisiana) Time, at the regular meeting place of the Calcasieu Parish School Board, 1732 Kirkman Street, Lake Charles, Louisiana.
SECTION 3. In accordance with Article 1426 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, notice of the sale of the Certificates shall be published one time at least seven clear calendar days before the date scheduled for the receipt of bids, in the Lake Charles American Press, a newspaper published in Calcasieu Parish and of general circulation in Calcasieu Parish, and at least once in the Daily Journal of Commerce, a financial journal or newspaper containing a section devoted to municipal bond news published in the City of New Orleans, Louisiana, which publication shall be made at least forty-eight (48) hours in advance of the date scheduled for the receipt of bids. The notice of sale to be published shall be substantially in the following form: NOTICE OF CERTIFICATE SALE $2,000,000 CALCASIEU PARISH SCHOOL BOARD EXCESS REVENUE CERTIFICATES OF INDEBTEDNESS (CLASSROOM FACILITIES PROJECT) SERIES 2001
SEALED BIDS will be received by the Calcasieu Parish School Board (the “Issuer”), at the Parish School Board Office at 1732 Kirkman Street, Lake Charles, Louisiana, until 5:00 o'clock p.m., Central Standard (Louisiana) Time, on Tuesday, the
13TH DAY OF NOVEMBER 2001,
for the purchase of the following issue or issues of Calcasieu Parish School Board Certificates of Indebtedness (Classroom Facilities Project), Series 2001 (the “Certificates”):
YEAR AMOUNT 2002 150,000.00 2003 160,000.00 2004 175,000.00 2005 180,000.00 2006 190,000.00 2007 205,000.00 2008 215,000.00 2009 225,000.00 2010 245,000.00 2011 255,000.00
The Certificates will be in fully registered form, dated December 1, 2001, will initially be one Certificate for each maturity with transfers in multiples of $5,000, and will be payable from and secured by the excess of annual revenues accruing to the budget of the Issuer for the ten-year period during which the Certificates are outstanding, above statutory, necessary and usual charges. All Certificates of the same maturity must bear interest from date thereof until paid at one basic rate of interest to be designated by the bidder not exceeding seven (7%) percent per annum on any Certificate in any interest payment period, said interest to be payable semi-annually on June 1 and December 1 of each year, beginning June 1, 2002.
Those Certificates maturing in the years 2002 to 2006, inclusive, shall not be subject to redemption prior to maturity. Those Certificates, or portions thereof in multiples of $5,000, maturing in the years 2007 to 2011, inclusive, shall be subject to redemption prior to maturity, at the option of the Issuer, in such order as the Issuer may determine and by lot within any maturity, on any interest payment date on or after December 1, 2006, at par and accrued interest to the date fixed for redemption.
The Certificates will be payable at a bank or trust company to be designated by the purchaser of the Certificates at the time of the sale thereof or within three (3) days of the date of such sale.
A certified or cashier's check in the amount of $40,000.00 drawn on an incorporated bank or trust company and payable to the order of Parish School Board, Calcasieu Parish, Louisiana, must accompany each bid as a guarantee of good faith on the part of the bidder, to be forfeited as liquidated damages if such bid be accepted and the bidder fails to take up and pay for the Certificates. The check of the successful bidder will be retained uncashed by the Issuer and returned upon delivery of the Certificates and payment therefor. Checks of unsuccessful bidders will be promptly returned to each bidder's representative or by certified mail.
All bids must be submitted on bid forms furnished by the Calcasieu Parish School Board without alteration or qualification. Bidders shall name one basic rate of interest for each Bond maturity not exceeding seven (7%) percent per annum on any Certificate in any interest payment period to be expressed in a multiple of one-twentieth (1/20) or one-eighth (1/8) of one (1%) percent per annum. No bids for less than par and accrued interest from December 1, 2001 to the date of delivery of the Certificates or which specifies the cancellation of Certificates will be considered. Any premium bid must be paid in funds specified for the payment of the Certificates as part of the purchase price.
The Certificates will be awarded to the bidder offering to purchase the Certificates at such rate or rates of interest as will produce the lowest effective interest rate to the Issuer. The lowest effective interest rate will be determined in accordance with the “True” or “Canadian” interest cost method of calculation by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Certificates and to the price bid, excluding the accrued interest from the date of the Certificates to the date of their delivery. If any bid for the Certificates shall be acceptable, a prompt award of the Certificates will be made. The right is expressly reserved to waive any irregularity in any bid or to reject any and all bids received.
The successful bidder shall make a bona fide public offering of the Certificates, and, as a condition to the Issuer’s obligation to deliver the Certificates, the successful bidder must furnish to the Issuer within forty-eight hours after being notified of the award of the Certificates, the initial public offering prices of the Certificates. Upon Delivery of the Certificates, the successful bidder will furnish a certificate acceptable to Bond Counsel to the Issuer (i) specifying the reoffering prices at which a substantial amount of the Certificates was sold to the public (excluding bond houses, brokers and other intermediaries) and (ii) certifying as to the accuracy of such reoffering prices. Bond Counsel advises that (i) such certificate must be made on the best knowledge, information and belief of the successful bidder, (ii) the sale to the public of 10% or more in par amount of the Certificates of each maturity at (or below) the initial reoffering prices would be sufficient to certify as to the sale of a substantial amount of the Certificates, and (iii) reliance on other facts as a basis for such certification would require evaluation by Bond Counsel to assure compliance with the applicable provisions of the Internal Revenue Code of 1986, as amended (the “Code”).
If the Certificates qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the bidder, any purchase of such insurance or commitment therefor shall be at the sole option and expense of the bidder and any increased costs of issuance of the Certificates resulting by reason of such insurance, unless otherwise paid, shall be paid by such bidder. Any failure of the Certificates to be so insured or of any such policy of insurance to be issued, shall not in any way relieve the purchaser of his contractual obligations arising from the acceptance of his proposal for the purchase of the Certificates.
It is anticipated that CUSIP identification numbers will be printed on the Certificates, but the failure to print such numbers shall not constitute cause for refusal by the successful bidder to accept delivery of and to pay for the Certificates. No CUSIP identification number shall be deemed to be part of the Bond or a part of the contract evidenced thereby, and no liability shall hereafter attach to the issuer or any officers or agents thereof because of or on account of such numbers. All expenses in relation to the printing of the CUSIP identification numbers on the Certificates shall be paid by the Issuer. However, the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of and shall be paid by the successful bidder.
A copy of the Issuer’s preliminary official statement may be obtained by contacting Joseph A. Delafield, Attorney at Law, 3401 Ryan Street, Suite 307, P. O. Box 4272, Lake Charles, Louisiana 70605/70606, Bond Counsel. The Preliminary Official Statement is in a form “deemed final” by the Issuer for purposes of SEC Rule 15c2-12(b)(1) but is subject to revision, amendment, and completion in a final official statement.
Promptly after the sale date, but in no event later than seven (7) business days after such date, the Issuer will provide the successful bidder with a reasonable number of final Official Statements, not to exceed one hundred (100) f.o.b. Lake Charles, Louisiana. Such final Official Statements may be obtained without cost to the successful bidder from the Issuer as set forth herein. Additional copies of the final Official Statement may be obtained up to three months following the sale of the Certificates by a request and payment of costs for reproduction.
The approving legal opinion of Joseph A. Delafield, Attorney at Law, of Lake Charles, Louisiana, and the transcript of record as passed upon, will be furnished to the successful bidder(s) without cost to it. The transcript will contain the usual closing proofs, including a certificate by the Issuer that up to the time of delivery, no litigation has been filed questioning the validity of the Certificates or the taxes necessary to pay the same.
For information relative to the Certificates not contained in the Notice of Certificate Sale and the Official Statement, address The Honorable Jude W. Theriot, Superintendent of Schools of Calcasieu Parish, Louisiana and Ex-Officio Secretary of the Calcasieu Parish School Board, 1732 Kirkman Street, Lake Charles, Louisiana 70601; or Joseph A. Delafield, Esq., Bond Counsel, 3401 Ryan Street, Suite 307, P.O. Box 4272, Lake Charles, Louisiana 70605/70606.
SECTION 4. The Calcasieu Parish School Board hereby adopts the Notice of Certificate Sale contained in Section 3 hereof as the official Notice of Certificate Sale, which shall be sent to persons who seek further information with respect to the Certificates and which will form part of the contract of sale of the Certificates.
SECTION 5. The Calcasieu Parish School Board hereby adopts the following as an official bid form which shall be used by prospective bidders for the Certificates described herein, and which shall be supplied to all persons seeking information with respect to the Certificates:
We offer to purchase TWO MILLION AND NO/100 ($2,000,000) DOLLARS Calcasieu Parish School Board Excess Revenue Certificates of Indebtedness (Classroom Facilities Project), Series 2001, in the initial denominations of one Bond for each maturity, with transfers in multiples of $5,000.00, bearing interest payable semi-annually on June 1 and December 1 of each year, beginning June 1, 2002, maturing serially, WITH OPTION OF PRIOR PAYMENT, all in accordance with the Notice of Certificate Sale and Official Statement, all the terms and conditions of which by reference are made a part hereof, and bearing interest at rates as follows, viz:
MATURITY INTEREST DATE PRINCIPAL RATE PER (Dec. 1) AMOUNT ANNUM 2002 150,000.00 _____% 2003 160,000.00 _____% 2004 175,000.00 _____% 2005 180,000.00 _____% 2006 190,000.00 _____% 2007 205,000.00 _____% 2008 215,000.00 _____% 2009 225,000.00 _____% 2010 245,000.00 _____% 2011 255,000.00 _____%
We will pay the principal sum of TWO MILLION AND NO/100 ($2,000,000) DOLLARS, together with accrued interest from the date of the Certificates to the date of delivery, plus a premium in the amount of $ . For your information, we calculate the lowest effective interest rate to the Calcasieu Parish School Board to be %, said rate to be determined in accordance with the “True” or “Canadian” interest cost method of calculation by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Certificates and to the price bid, excluding the accrued interest from the date of the Certificates to the date of their delivery.
Certificates bid for herein will be delivered and shall be paid for on or about December 18, 2001 at such place in Louisiana, and on such business day and at such hour, as the Issuer shall fix on five business days’ notice to the successful bidder, or at such other place and time as may be agreed upon with the successful bidder, it being understood that the Calcasieu Parish School Board will furnish to us, free of charge, at the time of delivery of the Certificates, the qualified approving legal opinion of Joseph A. Delafield, Attorney at Law, of Lake Charles, Louisiana, and a certified transcript of this proceeding.
In accordance with the Notice of Certificate Sale, we enclose herewith (certified) (cashier's) check(s) number(s) drawn on of , in the amount of FORTY THOUSAND AND NO/100 ($40,000.00) DOLLARS, which is tendered as evidence of our good faith in accordance with and under the provisions of the Official Statement and of the Notice of Certificate Sale. Said check shall be returned to the undersigned upon award of the Certificates, provided this proposal is not accepted; otherwise, to be retained uncashed by the Calcasieu Parish School Board and returned upon delivery of the Certificates and payment therefor, or to be cashed and forfeited as and for full liquidated damages in case of the failure of the undersigned to make such payment.
This bid complies with the terms stipulated in the aforesaid Notice of Certificate Sale, the receipt of which Notice of Certificate Sale is hereby acknowledged.
Respectfully submitted, by:
Authorized Representative
And Associates
Bid accepted by resolution adopted by the Calcasieu Parish School Board, on this 13th day of November, 2001.
PRESIDENT Calcasieu Parish School Board SECTION 6. All resolutions and orders or parts thereof in conflict herewith be and the same are hereby repealed.
APPROVED AND ADOPTED this 16th day of October, 2001.
/s/ Sheral A. LaVergne SHERAL A. LaVERGNE, President Calcasieu Parish School Board
ATTEST: /s/ Jude W. Theriot JUDE W. THERIOT, Secretary
The following resolution was thereupon introduced, and pursuant to a motion made by Mr. Armentor and seconded by Mr. Jay Duhon, was adopted by the following vote:
YEAS: Mr. Armentor, Mr. Blackwell, Mr. Doucet, Mrs. Duhon, Mr. Duhon, Ms. Duplechin, Mr. Falgout, Mr. Fontenot, Mr. Karr, Ms. LaVergne, Mr. Pitre, Mr. Robert, Mr. Tarver, and Mr. Victorian
NAYS: None
RESOLUTION
A RESOLUTION ADOPTING THE PRELIMINARY DRAFT OF THE OFFICIAL STATEMENT TO BE PROVIDED THE INITIAL PURCHASER(S) OF $2,000,000 CALCASIEU PARISH SCHOOL BOARD EXCESS REVENUE CERTIFICATES OF INDEBTEDNESS (CLASSROOM FACILITIES PROJECT), SERIES 2001, AND AUTHORIZING ITS DISTRIBUTION TO PROSPECTIVE BIDDERS FOR THE CERTIFICATES; AND AUTHORIZING, APPROVING AND DIRECTING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION.
WHEREAS, on September 4, 2001, the Calcasieu Parish School Board authorized the development of a project involving the issuance of not exceeding $2,000,000 Excess Revenue Certificates of Indebtedness (Classroom Facilities Project), Series 2001, to run not to exceed ten (10) years from the date thereof, with interest at a rate not exceeding seven (7%) percent per annum for the purpose of financing construction of certain classroom facilities for school buildings of the Calcasieu Parish School Board, in accordance with the provisions of Sections 2922 and 2923 of Title 33 of the Louisiana Revised Statutes of 1950, as amended (the “Act”); and
WHEREAS, the sale of the Certificates in the principal amount of $2,000,000 will be held on November 13, 2001; and
WHEREAS, the Calcasieu Parish School Board must distribute to prospective bidders for the initial sale of the Certificates certain information to aid and assist those persons or institutions interested in bidding for the Certificates, in the form of a Preliminary Official Statement;
WHEREAS, an Official Statement must be provided to the successful bidder (initial purchaser of the Certificates) by the Calcasieu Parish School Board, which said Official Statement must contain not only all of the pertinent information which a prospective bidder requires but also information not yet available; and
WHEREAS, it is necessary or desirable to designate by resolution, (i) the Preliminary Official Statement as the “near final official statement” within the meaning of Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) and to approve the form and distribution thereof, and (ii) the individual who, for and on behalf of this Board, would make such a decision.
NOW THEREFORE, BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, as follows:
SECTION 1. Approval and Designation. There is hereby delegated to the Chief Financial Officer authority to designate the form of the Preliminary Official Statement, with such revisions, additions and appendices thereto as he may deem necessary, in his discretion, as the “near final official statement” within the meaning of the Rule. Such form, when so approved by the Chief Financial Officer, is hereby authorized to be distributed to prospective purchasers of the Certificates.
SECTION 2. Final Official Statement. The Official Statement shall describe the final terms of the Certificates approved by the resolution of the Calcasieu Parish School Board authorizing issuance thereof and shall constitute the “final official statement” within the meaning of the Rule.
SECTION 3. Ratification. All actions heretofore taken by the Calcasieu Parish School Board and by the officers thereof or on their behalf, not inconsistent herewith directed toward preparation and delivery of the Preliminary Official Statement are hereby ratified, approved and confirmed.
SECTION 4. The Preliminary Official Statement. The preliminary draft of the Official Statement (a copy of which is on file in the office of the Superintendent of Schools of Calcasieu Parish) is hereby approved and adopted and copies thereof shall be distributed to prospective bidders for the Certificates.
SECTION 5. Other Matters. By the passage of this resolution, the Board does not intend to approve, nor is it approving hereby, any matters otherwise relating to execution and issuance of the Certificates.
SECTION 6. Severability. If any paragraph, clause, section or provision of this resolution is judicially adjudged invalid or unenforceable, such judgement shall not affect, impair or invalidate the remaining paragraphs, clauses, sections or provisions hereof.
SECTION 7. Repealer. All resolutions, ordinances, or orders in conflict herewith, be, to the extent of such conflict, and they are hereby repealed.
APPROVED AND ADOPTED this 16th day of October, 2001.
/s/ Sheral A. LaVergne SHERAL A. LaVERGNE, President Calcasieu Parish School Board
ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
Adoption of the 2001 Millage Rates
Mr. Bruchhaus, Chief Financial Officer, reported that this item was placed on the agenda due to a request by the legislative auditor. The word “consideration” was to be omitted. It was noted that the millage rates were approved at a previous meeting.
On motion by Mr. Karr, seconded by Mr. Duhon and unanimously carried, the adoption of the 2001 millage rates was approved.
Resolution Authorizing Participation by the Calcasieu Parish School Board in the Louisiana Local Government Environmental Facilities and Community Development Authority Qualified Zone Academy Bond Program
UPON MOTION OF BOARD MEMBER Mr. Falgout, SECONDED BY Mr. Doucet, the above and foregoing Resolution was adopted on this, the 16th day of October, 2001, with the votes being:
Lake Charles, Louisiana October 16, 2001
RESOLUTION
A RESOLUTION APPROVING AND AUTHORIZING PARTICIPATION BY THE CALCASIEU PARISH SCHOOL BOARD (THE BORROWER) IN THE LOUISIANA LOCAL GOVERNMENT ENVIRONMENTAL FACILITIES AND COMMUNITY DEVELOPMENT AUTHORITY (THE AUTHORITY) QUALIFIED ZONE ACADEMY BOND PROGRAM (THE PROGRAM); ESTABLISHING ONE OR MORE QUALIFIED ZONE ACADEMIES; ADOPTING ONE OR MORE COMPREHENSIVE EDUCATION PLANS; AND AUTHORIZING AND APPROVING A LOAN FROM THE AUTHORITY PURSUANT TO THE PROGRAM AND OTHERWISE PROVIDING WITH RESPECT THERETO.
WHEREAS, the Louisiana Local Government Environmental Facilities and Community Development Authority (the Authority) has established its Qualified Zone Academy Bond Program (the Program) to allow qualified public schools within the State of Louisiana (the State) to borrow monies for various projects authorized under the QZAB Regulations (as defined herein); and
WHEREAS, the Authority has established the Program to reduce the costs, burdens and complexities generally associated with Qualified Zone Academy Bond (QZAB) financing and to allow qualified public schools to access QZAB financing by borrowing from a loan pool rather by issuing individual bonds; and
WHEREAS, the Borrower has determined that (i) it has a need to finance the projects identified in Exhibit A attached hereto (the Projects); (ii) the costs of the Projects constitute qualified expenditures pursuant to the QZAB Regulations; and (iii) it desires to establish one or more Qualified Zone Academies as set forth in Exhibit B attached hereto (each an Academy and collectively the Academies) and it desires to adopt a Comprehensive Education Plan for each Academy as set forth in Exhibit C attached hereto (the Plan) in order to obtain QZAB financing for the Projects and to participate in the Program; and
WHEREAS, in connection with the Program, each of the Academies has received or will receive an allocation of the State's zone academy bond limitation from the Department of Education of the State and the Borrower will borrow monies from the Program for use in each Academy pursuant to a Loan Agreement with the Authority (the Loan Agreement) and the Promissory Note delivered by the Borrower in connection therewith (the Note) for a period not to exceed fifteen (15) years at no (0%) interest; and
NOW, THEREFORE, it is hereby resolved by the Board of CALCASIEU PARISH SCHOOL BOARD, that:
SECTION 1. Each of the Projects shown in Exhibit A attached hereto and the expenditures in connection therewith are hereby approved with such changes, additions, or deletions as may be approved by the Borrower's Authorized Representative, and the Borrower hereby declares its intent to undertake the Projects.
SECTION 2. Each of the Academies shown in Exhibit B attached hereto is hereby designated as a Qualified Zone Academy pursuant to Section 1397E of the Internal Revenue Code of 1986, as amended, and the sections of the Regulations of the United States Department of the Treasury applicable thereto (the QZAB Regulations).
SECTION 3. The Plan for each Academy is hereby approved in substantially the form or substantially the terms as shown on Exhibit C attached hereto, with such changes, additions, or deletions as may be approved by the Borrower's Authorized Representative, and the Board hereby commits to use its best efforts to implement each Plan.
SECTION 4. The Borrower hereby declares its intent to borrow $1,500,000 (the Loan) from the Authority for the purpose of completing the Project pursuant to the terms of the Plan, the Loan Agreement, the Note, the Standby Security Agreement, the Contribution Agreement, and the Tax Regulatory Agreement (each as defined herein, and collectively referred to herein as the Borrower's Financing Documents). The Loan shall be repaid from Lawfully Available Funds (as defined in the Loan Agreement), and shall be for a term not exceeding fifteen (15) years at 0% interest.
SECTION 5. The State of Louisiana Qualified Zone Academy Bonds Program Application (the Application) is hereby approved in substantially the form and on substantially the terms shown in Exhibit D, with such changes, additions, or deletions as may be approved by the Borrower's Authorized Representative.
SECTION 6. The Loan Agreement is hereby approved in substantially the form and on substantially the terms shown in Exhibit E attached hereto, with such changes, additions, or deletions as may be approved by the Borrower's Authorized Representative.
SECTION 7. The Note is hereby approved in substantially the form and on substantially the terms shown in Exhibit F attached hereto, with such changes, additions or deletions as may be approved by the Borrower's Authorized Representative.
SECTION 8. The Standby Security Agreement (the Standby Security Agreement) is hereby approved in substantially the form and on substantially the terms shown on Exhibit G attached hereto, with such changes, additions or deletions as may be approved by the Borrower's Authorized Representative.
SECTION 9. The Contribution Agreement (the Contribution Agreement) is hereby approved in substantially the form and on substantially the terms shown on Exhibit H attached hereto, with such changes, additions or deletions as may be approved by the Borrower's Authorized Representative.
SECTION 10. The Tax Regulatory Agreement (the Tax Regulatory Agreement) is hereby approved in substantially the form and on substantially the terms shown in Exhibit I attached hereto, with such changes, additions or deletions as may be approved by the Borrower's Authorized Representative.
SECTION 11. The Board hereby designates SHERAL A. LAVERGNE as the Borrower's Authorized Representative for purposes of this Resolution. The Borrower's Authorized Representative is hereby authorized and directed, for and on behalf of and in the name of the Borrower, to do any and all things necessary to effectuate and to implement this Resolution, including without limitation (i) to execute and deliver the Borrower's Financing Documents; (ii) to arrange for publication of this Resolution as may be required by law; (iii) to accept any qualified contributions from any qualified contributor, (iv) to execute and deliver any and all other agreements, documents or certificates necessary to implement the transactions contemplated herein; and (v) to approve any changes, additions or deletions in any of the Borrower's Financing Documents and other agreements, documents, or certificate referred to or contemplated by this Resolution.
SECTION 12. If any provision, item or application of this Resolution or the applications thereof are held invalid, such invalidity shall not affect other provisions, items or applications which can be given effect without the invalid provisions, items or applications; and, to this end, the provisions of this Resolution are hereby declared severable.
SECTION 13. This Resolution shall become effective immediately upon its adoption.
SECTION 14. All Resolutions in conflict herewith are hereby repealed.
UPON MOTION OF BOARD MEMBER Mr. Falgout, SECONDED BY Mr. Doucet, the above and foregoing Resolution was adopted on this, the 16th day of October, 2001, with the votes being:
Board Member Yea Nay Absent Abstaining
Joe Andrepont X Randy Armentor X Sheral LaVergne X Clara Duhon X Gregory Rbert X Carla Dulechin X Philip Tarver X John Falgout X Jimmy Pitre X Wilridge Doucet X James Karr, Sr X Jay Duhon X Ricky Blackwell X Elray Victorian X L.J. "Berk" Fontenot X
CERTIFIED TO BE TRUE AND CORRECT COPY OF THE RESOLUTION PASSED BY THE CALCASIEU PARISH SCHOOL BOARD AT ITS MEETING HELD ON OCTOBER 16, 2001.
/s/Sheral A. LaVergne SHERAL A. LAVERGNE, PRESIDENT CALCASIEU PARISH SCHOOL BOARD
BID REPORTS
Bulk Engine Oil for the Calcasieu Parish School Board, Transportation Department
The following bids were received for Bulk Engine Oil for the Calcasieu Parish School Board, Transportation Department, General Funds, Bid No. 2002-08, for the FY 2001-2002, 2002-2003, 2003-2004:
Vendor Name Brands Bid Price
Fuelman of Lake Charles/ Shell Fleet 3.10/per gallon (bulk) Macro Oil Lake Charles, LA
ASCO CITGO Citgard 500 3.27/per gallon (bulk) MorganCity, LA
Pumpelly Oil, Company Service Pro Lubricants 3.10/per gallon (bulk) Sulphur, LA
On motion by Mr. Victorian, seconded by Mr. Duhon and unanimously carried, the bid was awarded to Pumpelly Oil Company for the amount of $3.10 per gallon as lowest qualified bidder.
Computer Servers for the Calcasieu Parish School Board, Data Processing Department, General Funds, Bid No. 2002-10
The following bid was received for Computer Servers for the Calcasieu Parish School Board, Data Processing Department, General Funds, Bid No. 2002-10:
Vendor Name Bid Price
Brock Computer Company $26,636.00 Houston, TX
On motion by Mr. Victorian, seconded by Mr. Duhon and unanimously carried, the bid was awarded to Brock Computer Company for the amount of $26,636.00 as the only qualified bid meeting specifications.
Washington/Marion High School, Phase II Improvements, School District No. 31 Bond Funds, Bid #2002-05PC, Ellender Architects & Associates, LLC, Designer
The following bids were received for Washington/Marion High School, Phase II Improvements, School District No. 31 Bond Funds, Bid #2002-05PC, Ellender Architects & Associates, LLC, Designer:
Contractor Base Bid Alt#1 Alt#2 Alt#3
Alfred Palma, Inc. $2,373,000 $14,720 $35,640 $ 7,240
Lewing Construction $2,463,000 $12,600 $26,300 $14,600
There was discussion concerning the bids submitted were over the allocated amount for the project. It was noted that because the bids were over the allocated amount, this possibly could result in the utilization of the bond interest, thus eliminating or restricting the purchase of equipment and furniture and future projects.
Mr. Bruchhaus noted that the architect was consulted, and in the architect’s opinion the bids were reasonable.
On motion by Mr. Falgout, seconded by Mr. Victorian and unanimously carried, the contract was awarded to Alfred Palma, Inc., (Base Bid Plus Alternate #1) in the amount of Two Million Three Hundred Eighty Seven Thousand Seven Hundred Twenty and No/100 Dollars-----$2,387,720.00), as the lowest qualified bidder meeting specifications.
PERMISSION TO ADVERTISE
Ratify Permission to Advertise: Resurfacing Westlake High School Track, School District No. 23 Bond Funds, King Architects, Inc., Designer
On motion by Mr. Karr, seconded by Mr. Falgout and unanimously carried the motion to ratify permission to advertise for resurfacing of Westlake High School’s Track, School District No. 23 Bond Funds, King Architects, Inc., Designer was approved.
Janitorial Supplies, General and Electrical Supplies for 2001-2002 Second School Session, General Funds, Bid No. 2002-20
On motion by Mr. Karr, seconded by Mr. Falgout and unanimously carried, permission to advertise for janitorial supplies, general and electrical supplies for the 2001-2002 second school session, General Funds, Bid No. 2002-20 was approved.
Maintenance and Service Contract for Elevators, General Funds, Bid No. 2002-22
On motion by Mr. Karr, seconded by Mr. Falgout and unanimously carried, permission to advertise for the Maintenance and Service Contract for Elevators, General Funds, Bid No. 2002 was approved.
Library Books for Calcasieu Parish Schools, General Funds, Bid #2002-25
On motion by Mr. Karr, seconded by Mr. Falgout and unanimously carried, permission to advertise for Library Books for Calcasieu Parish Schools, General Funds, Bid #2002-25 was approved. CORRESPONDENCE
Change Order No. Two for the Project “Iowa Area Schools Phase II, New LeBleu Settlement Elementary School,” School District No. 25 Bond Funds
On motion by Mr.Karr, seconded by Mr. Falgout and unanimously carried, the Change Order No. Two for the Project “Iowa Area Schools Phase II, New LeBleu Settlement Elementary School,” School District No. 25 Bond Funds, decrease of $606.00 and an extension of thirty days, Moss Architects, Designer; Bessette Development, Inc., Contractor was approved.
Change Order No. One for the Project “Vinton Elementary School Phase I Additions and Renovations” School District No. 22-2001 Bond Issue Improvements
On motion by Mr. Blackwell, seconded by Mr. Duhon and unanimously carried, the Change Order No. One for the Project “Vinton Elementary School Phase I Additions and Renovations” School District No. 22-2001 Bond Issue Improvements, Project No. EA 2001-8, for an increase of $234,500, Ellender Architects & Associates, LLC, Designer; John D. Myers & Associates, Ind., Contractor was approved.
Beneficial Occupancy for the Project “Roofing and Miscellaneous Improvements to S. P. Arnett Middle School, ” School District No. 23,
On motion by Mr. Doucet, seconded by Mr. Blackwell and unanimously carried, the Beneficial Occupancy for the Project “Roofing and Miscellaneous Improvements to S. P. Ar |