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DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, August 6, 2002, at 5:00 p.m. The meeting was called to order by John M. Falgout, President. The prayer was led by Elray Victorian; Mr. Armentor led the Pledge of Allegiance.
ROLL CALL
The roll was called and the following members were present: Joe A. Andrepont, Randall C. Armentor, Ricky Blackwell, Wilridge P. Doucet, Clara F. Duhon, Jay L. Duhon, Carla C. Duplechin, John M. Falgout, L. J. "Berk" Fontenot, James W. Karr, Sr., Sheral A. LaVergne, James W. Pitre, Gregory P. Robert, Philip Tarver and Elray T. Victorian.
MINUTES APPROVED
On motion by Mr. Duhon, seconded by Mr. Andrepont and unanimously carried, the minutes of the regular meeting of July 23, 2002, were approved as presented.
Supplemental AgendaBy general consent the Supplemental Agenda was included as part of the regular agenda.
PRESENTATIONS
Mr. Falgout recognized Judge Tommy Quirk. Judge Quirk introduced himself and announced to the Board that he was seeking re-election for City Court Judge in District A. Judge Quirk gave a brief overview of his platform and experience in the court system for over twenty years. Judge Quirk thanked the Board for allowing him to appear at the meeting.
Next, Mr. Falgout recognized Todd Ammons. Mr. Ammons introduced himself and announced to the Board that he was a candidate for the City Court Judge in District A. Mr. Ammons gave an overview of his platform and proposed changes he would enforce in the court system if elected. He thanked the Board for allowing him to appear at the meeting.
Mr. Falgout, on behalf of the Board, wished both candidates good luck with the election.
Lyondell Chemical Company Educational Fellowship Recipient
Mr. Falgout recognized Keith Faul, Community Relations and Training Coordinator at Lyondell Company. Mr. Faul made a presentation to Marsha McMillin, teacher at LeBlanc Middle School and the recipient of the Lyondell Chemical Company Educational Fellowship Award. Mr. Faul stated that the fellowship included an all-expense paid trip to England to participate with an international team in the excavation of a Roman fort. The Board congratulated Ms. McMillin.
TAKE APPROPRIATE ACTION
Resolution Authorizing Advertisement for Sale of Bonds for School District Number 23
Lake Charles, Louisiana August 6, 2002
The Parish School Board of Calcasieu Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, August 6, 2002, at the regular meeting place of said Board in the Calcasieu Parish School Board Office Building, 1732 Kirkman Street, Lake Charles, Louisiana, pursuant to the provisions of written notice given to each and every member thereof and duly posted in the manner required by law.
President John M. Falgout, called the meeting to order and on roll call, the following members were present: Joe A. Andrepont, Randy Armentor, Ricky Blackwell, Wilridge Doucet, Clara F. Duhon, J. L. “Jay” Duhon, Carla C. Duplechin, John M. Falgout, L. J. “Berk” Fontenot, James W. Karr, Sr., Sheral LaVergne, James W. Pitre, Greg Robert, Philip E. Tarver, and Elray T. Victorian
ABSENT: None
The meeting was called to order and the roll called with the above result.
The following resolution was thereupon introduced, and pursuant to motion made by Mr. Doucet and seconded by Ms. LaVergne, was adopted by the following vote:
YEAS: Mr. Andrepont, Mr. Armentor, Mr. Blackwell, Mr. Doucet, Mrs. Duhon, Mr. Duhon, Ms. Duplechin, Mr. Falgout, Mr. Fontenot, Mr. Karr, Ms. LaVergne, Mr. Pitre, Mr. Robert, Mr. Tarver, and Mr. Victorian
NAYS: None
RESOLUTION A RESOLUTION AUTHORIZING ADVERTISEMENT FOR SALE OF $7,000,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 23 OF CALCASIEU PARISH, LOUISIANA, 2002 SERIES.
BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, the governing authority of School District No. 23 of Calcasieu Parish, Louisiana as follows:
SECTION 1. $7,000,000 General Obligation Public School Improvement Bonds of School District No. 23 of Calcasieu Parish, Louisiana, 2002 Series (the “Bonds”), authorized by an election held in School District No. 23 on November 20, 1999, shall be sold as herein directed.
SECTION 2. Sealed bids shall be received for the purchase of the Bonds and the Bonds shall be opened in public session of the Calcasieu Parish School Board on September 17, 2002, at 5:00 o’clock p.m. Central Daylight (Louisiana) Time, at the regular meeting place of the Calcasieu Parish School Board, 1732 Kirkman Street, Lake Charles, Louisiana.
SECTION 3. In accordance with Article 1426 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, notice of the sale of the Bonds shall be published one time at least seven clear calendar days before the date scheduled for the receipt of bids, in the Southwest Daily News, a newspaper published in Calcasieu Parish and of general circulation in School District No. 23 of Calcasieu Parish, and at least once in the Daily Journal of Commerce, a financial journal or newspaper containing a section devoted to municipal bond news published in the City of New Orleans, Louisiana, which publication shall be made at least forty-eight (48) hours in advance of the date scheduled for the receipt of bids. The notice of sale to be published shall be substantially in the following form: NOTICE OF BOND SALE $7,000,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 23 OF CALCASIEU PARISH, LOUISIANA 2002 SERIES
SEALED BIDS will be received by the Calcasieu Parish School Board, acting as the governing authority of School District No. 23 of Calcasieu Parish, Louisiana (the “Issuer”), at the Parish School Board Office at 1732 Kirkman Street, Lake Charles, Louisiana, until 5:00 o’clock p.m., Central Daylight (Louisiana) Time, on Tuesday, the 17th DAY OF SEPTEMBER, 2002,
for the purchase of the following issue or issues of Bonds of School District No. 23 of Calcasieu Parish, Louisiana (the “Bonds”), authorized at a special election held within the Issuer on Saturday, November 20, 1999:
$7,000,000 (being the final series of an authorized issue of $27,000,000) General Obligation Public School Improvement Bonds, 2002 Series, maturing October 1 in each year in the principal amount as set forth opposite such year in the following table:
YEAR AMOUNT YEAR AMOUNT 2003 210,000 2013 345,000 2004 225,000 2014 365,000 2005 230,000 2015 380,000 2006 245,000 2016 400,000 2007 260,000 2017 420,000 2008 270,000 2018 440,000 2009 285,000 2019 460,000 2010 295,000 2020 485,000 2011 315,000 2021 510,000 2012 325,000 2022 535,000
The Bonds will be in fully registered form, dated October 1, 2002, will initially be one bond for each maturity with transfers in multiples of $5,000, and will be payable from and secured by unlimited ad valorem taxation. All Bonds of the same maturity must bear interest from date thereof until paid at one basic rate of interest to be designated by the bidder not exceeding nine (9%) percent per annum on any Bond in any interest payment period, said interest to be payable semi-annually on April 1 and October 1 of each year, beginning April 1, 2003.
Those Bonds maturing in the years 2003 to 2007, inclusive, shall not be subject to redemption prior to maturity. Those Bonds, or portions thereof in multiples of $5,000, maturing in the years 2008 to 2022, inclusive, shall be subject to redemption prior to maturity, at the option of the Issuer, in such order as the Issuer may determine and by lot within any maturity, on any interest payment date on or after October 1, 2007, at par and accrued interest to the date fixed for redemption.
The Bonds will be payable at a bank or trust company to be designated by the purchaser of the Bonds at the time of the sale thereof or within three (3) days of the date of such sale.
A certified or cashier's check in the amount of $140,000.00 drawn on an incorporated bank or trust company and payable to the order of School District No. 23 of Calcasieu Parish, Louisiana, must accompany each bid as a guarantee of good faith on the part of the bidder, to be forfeited as liquidated damages if such bid be accepted and the bidder fails to take up and pay for the Bonds. The check of the successful bidder will be retained uncashed by the Issuer and returned upon delivery of the Bonds and payment therefor. Checks of unsuccessful bidders will be promptly returned to each bidder’s representative or by certified mail.
All bids must be submitted on bid forms furnished by the Calcasieu Parish School Board without alteration or qualification. Bidders shall name one basic rate of interest for each Bond maturity not exceeding nine (9%) percent per annum on any Bond in any interest payment period to be expressed in a multiple of one-twentieth (1/20) or one-eighth (1/8) of one (1%) percent per annum. No bids for less than par and accrued interest from October 1, 2002 to the date of delivery of the Bonds or which specifies the cancellation of Bonds will be considered. Any premium bid must be paid in funds specified for the payment of the Bonds as part of the purchase price.
The Bonds will be awarded to the bidder offering to purchase the Bonds at such rate or rates of interest as will produce the lowest effective interest rate to the Issuer. The lowest effective interest rate will be determined in accordance with the “True” or “Canadian” interest cost method of calculation by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Bonds and to the price bid, excluding the accrued interest from the date of the Bonds to the date of their delivery. If any bid for the Bonds shall be acceptable, a prompt award of the Bonds will be made. The right is expressly reserved to waive any irregularity in any bid or to reject any and all bids received.
The successful bidder shall make a bona fide public offering of the Bonds, and, as a condition to the Issuer's obligation to deliver the Bonds, the successful bidder must furnish to the Issuer within twenty-four hours after being notified of the award of the Bonds, the initial public offering prices of the Bonds. Upon Delivery of the Bonds, the successful bidder will furnish a certificate acceptable to Bond Counsel to the Issuer (i) specifying the reoffering prices at which a substantial amount of the Bonds was sold to the public (excluding bond houses, brokers and other intermediaries) and (ii) certifying as to the accuracy of such reoffering prices. Bond Counsel advises that (i) such certificate must be made on the best knowledge, information and belief of the successful bidder, (ii) the sale to the public of 10% or more in par amount of the Bonds of each maturity at (or below) the initial reoffering prices would be sufficient to certify as to the sale of a substantial amount of the Bonds, and (iii) reliance on other facts as a basis for such certification would require evaluation by Bond Counsel to assure compliance with the applicable provisions of the Internal Revenue Code of 1986, as amended (the “Code”).
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the bidder, any purchase of such insurance or commitment therefor shall be at the sole option and expense of the bidder and any increased costs of issuance of the Bonds resulting by reason of such insurance, unless otherwise paid, shall be paid by such bidder. Any failure of the Bonds to be so insured or of any such policy of insurance to be issued, shall not in any way relieve the purchaser of his contractual obligations arising from the acceptance of his proposal for the purchase of the Bonds.
It is anticipated that CUSIP identification numbers will be printed on the Bonds, but the failure to print such numbers shall not constitute cause for refusal by the successful bidder to accept delivery of and to pay for the Bonds. No CUSIP identification number shall be deemed to be part of the Bond or a part of the contract evidenced thereby, and no liability shall hereafter attach to the issuer or any officers or agents thereof because of or on account of such numbers. All expenses in relation to the printing of the CUSIP identification numbers on the Bonds shall be paid by the Issuer. However, the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of and shall be paid by the successful bidder.
A copy of the Issuer’s preliminary official statement may be obtained by contacting Joseph A. Delafield, Attorney at Law, 3401 Ryan Street, Suite 307, P. O. Box 4272, Lake Charles, Louisiana 70605/70606, Bond Counsel. The Preliminary Official Statement is in a form “deemed final” by the Issuer for purposes of SEC Rule 15c2-12(b)(1) but is subject to revision, amendment, and completion in a final official statement.
Promptly after the sale date, but in no event later than seven (7) business days after such date, the Issuer will provide the successful bidder with a reasonable number of final Official Statements, not to exceed one hundred (100) f.o.b. Lake Charles, Louisiana. Such final Official Statements may be obtained without cost to the successful bidder from the Issuer as set forth herein. Additional copies of the final Official Statement may be obtained up to three months following the sale of the Bonds by a request and payment of costs for reproduction.
The approving legal opinion of Joseph A. Delafield, Attorney at Law, of Lake Charles, Louisiana, and the transcript of record as passed upon, will be furnished to the successful bidder(s) without cost to it. The transcript will contain the usual closing proofs, including a certificate by the Issuer that up to the time of delivery, no litigation has been filed questioning the validity of the Bonds or the taxes necessary to pay the same.
For information relative to the Bonds not contained in the Notice of Bond Sale and the Official Statement, address The Honorable Jude W. Theriot, Superintendent of Schools of Calcasieu Parish, Louisiana and Ex-Officio Secretary of the Calcasieu Parish School Board, 1724 Kirkman Street, Lake Charles, Louisiana 70601; or Joseph A. Delafield, Esq., Bond Counsel, 3401 Ryan Street, Suite 307, P.O. Box 4272, Lake Charles, Louisiana 70605/70606.
SECTION 4. The Calcasieu Parish School Board hereby adopts the Notice of Bond Sale contained in Section 3 hereof as the official Notice of Bond Sale, which shall be sent to persons who seek further information with respect to the Bonds and which will form part of the contract of sale of the Bonds.
SECTION 5. The Calcasieu Parish School Board hereby adopts the following as an official bid form which shall be used by prospective bidders for the Bonds described herein, and which shall be supplied to all persons seeking information with respect to the Bonds: We offer to purchase SEVEN MILLION AND NO/100 ($7,000,000) DOLLARS General Obligation Public School Improvement Bonds of School District No. 23 of Calcasieu Parish, Louisiana, 2002 Series, in the initial denominations of one Bond for each maturity, with transfers in multiples of $5,000.00, bearing interest payable semi-annually on April 1 and October 1 of each year, beginning April 1, 2003, maturing serially, WITH OPTION OF PRIOR PAYMENT, all in accordance with the Notice of Bond Sale and Official Statement, all the terms and conditions of which by reference are made a part hereof, and bearing interest at rates as follows, viz:
MATURITY PRINCIPAL INTEREST MATURITY PRINCIPAL INTEREST DATE AMOUNT RATE PER DATE AMOUNT RATE PER (Oct. 1) ANNUM (Oct. 1) ANNUM
2003 210,000 _____% 2013 345,000 _____% 2004 225,000 _____% 2014 365,000 _____% 2005 230,000 _____% 2015 380,000 _____% 2006 245,000 _____% 2016 400,000 _____% 2007 260,000 _____% 2017 420,000 _____% 2008 270,000 _____% 2018 440,000 _____% 2009 285,000 _____% 2019 460,000 _____% 2010 295,000 _____% 2020 485,000 _____% 2011 315,000 _____% 2021 510,000 _____% 2012 325,000 _____% 2022 535,000 _____%
We will pay the principal sum of SEVEN MILLION AND NO/100 ($7,000,000) DOLLARS, together with accrued interest from the date of the Bonds to the date of delivery, plus a premium in the amount of $_________________.
For your information, we calculate the lowest effective interest rate to School District No. 23 to be %, said rate to be determined in accordance with the “True” or “Canadian” interest cost method of calculation by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Bonds and to the price bid, excluding the accrued interest from the date of the Bonds to the date of their delivery.
Bonds bid for herein will be delivered and shall be paid for on or about October 23, 2002, at such place in Louisiana, and on such business day and at such hour, as the Issuer shall fix on five business days' notice to the successful bidder, or at such other place and time as may be agreed upon with the successful bidder, it being understood that School District No. 23 will furnish to us, free of charge, at the time of delivery of the Bonds, the qualified approving legal opinion of Joseph A. Delafield, Attorney at Law, of Lake Charles, Louisiana, and a certified transcript of this proceeding.
In accordance with the Notice of Bond Sale, we enclose herewith (certified) (cashier's) check(s) number(s) drawn on of , in the amount of ONE HUNDRED FORTY THOUSAND AND NO/100 ($140,000.00) DOLLARS, which is tendered as evidence of our good faith in accordance with and under the provisions of the Official Statement and of the Notice of Bond Sale. Said check shall be returned to the undersigned upon award of the Bonds, provided this proposal is not accepted; otherwise, to be retained uncashed by School District No. 23 of Calcasieu Parish, Louisiana, and returned upon delivery of the Bonds and payment therefor, or to be cashed and forfeited as and for full liquidated damages in case of the failure of the undersigned to make such payment.
We acknowledge and understand the Bonds are not designated as “qualified tax-exempt obligations” pursuant to Section 265(b)(3)(B) of the Internal Revenue Code of 1986.
This bid complies with the terms stipulated in the aforesaid Notice of Bond Sale, the receipt of which Notice of Bond Sale is hereby acknowledged.
Respectfully submitted,
by: Authorized Representative
And Associates
Bid accepted by resolution adopted by the Calcasieu Parish School Board, as governing authority of School District No. 23 of Calcasieu Parish, Louisiana, on this 17th day of September, 2002.
PRESIDENT Calcasieu Parish School Board
SECTION 6. All resolutions and orders or parts thereof in conflict herewith be and the same are hereby repealed.
APPROVED AND ADOPTED this 6th day of August, 2002.
/s/ John M. Falgout JOHN M. FALGOUT, President Calcasieu Parish School Board ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
The following resolution was thereupon introduced, and pursuant to a motion made by Mr. Doucet and seconded by Ms. LaVergne, was adopted by the following vote: YEAS: Mr. Andrepont, Mr. Armentor, Mr. Blackwell, Mr. Doucet, Mrs. Duhon, Mr. Duhon, Ms. Duplechin, Mr. Falgout, Mr. Fontenot, Mr. Karr, Ms. LaVergne, Mr. Pitre, Mr. Robert, Mr. Tarver, and Mr. Victorian
NAYS: None
RESOLUTION
A RESOLUTION ADOPTING THE PRELIMINARY DRAFT OF THE OFFICIAL STATEMENT TO BE PROVIDED THE INITIAL PURCHASER(S) OF $7,000,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 23 OF CALCASIEU PARISH, LOUISIANA, 2002 SERIES, AND AUTHORIZING ITS DISTRIBUTION TO PROSPECTIVE BIDDERS FOR THE BONDS; AND AUTHORIZING, APPROVING AND DIRECTING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION.
WHEREAS, on November 20, 1999, an election was held in School District No. 23 of Calcasieu Parish, Louisiana, at which election the voters of School District No. 23 of Calcasieu Parish authorized said District to incur debt and issue bonds in an amount not to exceed $27,000,000, to run not to exceed twenty (20) years from the date thereof, with interest at a rate not exceeding twelve (12%) percent per annum for the purpose of improving school buildings and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public; and
WHEREAS, as a result of said election, on February 23, 2000, the Issuer issued $10,000,000 General Obligation Public School Improvement Bonds of School District No. 23 of Calcasieu Parish, Louisiana, 2000 Series, and on August 28, 2001, 2002, the Issuer issued $10,000,000 General Obligation Public School Improvement Bonds of School District No. 23 of Calcasieu Parish, Louisiana, 2001 Series, described in the proposition has been duly authorized; and
WHEREAS, the Issuer now desires to authorize issuance of $7,000,000 General Obligation Public School Improvement Bonds of School District No. 23 of Calcasieu Parish, Louisiana, 2002 Series; WHEREAS, the sale of the 2002 Series Bonds will be held on September 17, 2002; and
WHEREAS, the Calcasieu Parish School Board must distribute to prospective bidders for the initial sale of the Bonds certain information to aid and assist those persons or institutions interested in bidding for the Bonds, in the form of a Preliminary Official Statement;
WHEREAS, an Official Statement must be provided to the successful bidder (initial purchaser of the Bonds) by the Calcasieu Parish School Board, which said Official Statement must contain not only all of the pertinent information which a prospective bidder requires but also information not yet available; and
WHEREAS, it is necessary or desirable to designate by resolution, (i) the Preliminary Official Statement as the “near final official statement” within the meaning of Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) and to approve the form and distribution thereof, and (ii) the individual who, for and on behalf of this Board and School District No. 23, would make such a decision.
NOW THEREFORE, BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, as the governing authority of School District No. 23 of Calcasieu Parish, Louisiana as follows:
SECTION 1. Approval and Designation. There is hereby delegated to the Chief Financial Officer authority to designate the form of the Preliminary Official Statement, with such revisions, additions and appendices thereto as he may deem necessary, in his discretion, as the “near final official statement” within the meaning of the Rule. Such form, when so approved by the Chief Financial Officer, is hereby authorized to be distributed to prospective purchasers of the Bonds.
SECTION 2. Final Official Statement. The Official Statement shall describe the final terms of the Bonds approved by the resolution of the Calcasieu Parish School Board authorizing issuance thereof and shall constitute the “final official statement” within the meaning of the Rule.
SECTION 3. Ratification. All actions heretofore taken by the Calcasieu Parish School Board and by the officers thereof or on their behalf, not inconsistent herewith directed toward preparation and delivery of the Preliminary Official Statement are hereby ratified, approved and confirmed.
SECTION 4. The Preliminary Official Statement. The preliminary draft of the Official Statement (a copy of which is on file in the office of the Superintendent of Schools of Calcasieu Parish) is hereby approved and adopted and copies thereof shall be distributed to prospective bidders for the Bonds.
SECTION 5. Other Matters. By the passage of this resolution, the Board does not intend to approve, nor is it approving hereby, any matters otherwise relating to execution and issuance of the Bonds.
SECTION 6. Severability. If any paragraph, clause, section or provision of this resolution is judicially adjudged invalid or unenforceable, such judgement shall not affect, impair or invalidate the remaining paragraphs, clauses, sections or provisions hereof.
SECTION 7. Repealer. All resolutions, ordinances, or orders in conflict herewith, be, to the extent of such conflict, and they are hereby repealed.
APPROVED AND ADOPTED this 6th day of August, 2002.
/s/ John M. Falgout JOHN M. FALGOUT, President Calcasieu Parish School Board
ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
(Other business not pertinent to the above appears in the minutes of the meeting.) Pursuant to motion duly made and carried, the Parish School Board adjourned.
/s/ John M. Falgout JOHN M. FALGOUT, President Calcasieu Parish School Board ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
STATE OF LOUISIANA
PARISH OF CALCASIEU
I, JUDE W. THERIOT, do hereby certify that I am the duly qualified and appointed Secretary of the Calcasieu Parish School Board, the governing authority of School District No. 23 of Calcasieu Parish, Louisiana.
I further certify that the above and foregoing is a true and correct copy of an excerpt from the minutes of a meeting of the Calcasieu Parish School Board held on August 6, 2002, insofar as said minutes pertain to the matters therein set out, and that the foregoing resolutions are true and correct copies of the original resolutions adopted at said meeting as they appear officially of record in my possession.
IN WITNESS WHEREOF, witness my official signature and the impress of the official seal of the Calcasieu Parish School Board, governing authority of School District No. 23 of Calcasieu Parish, Louisiana, on this 6th day of August, 2002. ______________________________________ JUDE W. THERIOT, Secretary
Resolution Authorizing Advertisement for Sale of Bonds for School District Number 31 Lake Charles, Louisiana August 6, 2002
The Parish School Board of Calcasieu Parish, Louisiana, met in regular public session at 5:00 o’clock p.m. on Tuesday, August 6, 2002, at the regular meeting place of said Board in the Calcasieu Parish School Board Office Building, 1732 Kirkman Street, Lake Charles, Louisiana, pursuant to the provisions of written notice given to each and every member thereof and duly posted in the manner required by law.
President John M. Falgout, called the meeting to order and on roll call, the following members were present: Joe A. Andrepont, Randy Armentor, Ricky Blackwell, Wilridge Doucet, Clara F. Duhon, J. L. “Jay” Duhon, Carla C. Duplechin, John M. Falgout, L. J. “Berk” Fontenot, James W. Karr, Sr., Sheral LaVergne, James W. Pitre, Greg Robert, Philip E. Tarver, and Elray T. Victorian
ABSENT: None
The meeting was called to order and the roll called with the above result.
The following resolution was thereupon introduced, and pursuant to motion made by Ms. LaVergne and seconded by Mr. Victorian, was adopted by the following vote:
YEAS: Mr. Andrepont, Mr. Armentor, Mr. Blackwell, Mr. Doucet, Mrs. Duhon, Mr. Duhon, Ms. Duplechin, Mr. Falgout, Mr. Fontenot, Mr. Karr, Ms. LaVergne, Mr. Pitre, Mr. Robert, Mr. Tarver, and Mr. Victorian
NAYS: None
RESOLUTION A RESOLUTION AUTHORIZING ADVERTISEMENT FOR SALE OF $10,000,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 31 OF CALCASIEU PARISH, LOUISIANA, 2002 SERIES B.
BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, the governing authority of School District No. 31 of Calcasieu Parish, Louisiana as follows:
SECTION 1. $10,000,000 General Obligation Public School Improvement Bonds of School District No. 31 of Calcasieu Parish, Louisiana, 2002 Series B (the “Bonds”), authorized by an election held in School District No. 31 on March 14, 2000, shall be sold as herein directed.
SECTION 2. Sealed bids shall be received for the purchase of the Bonds and the Bonds shall be opened in public session of the Calcasieu Parish School Board on September 17, 2002, at 5:00 o’clock p.m. Central Daylight (Louisiana) Time, at the regular meeting place of the Calcasieu Parish School Board, 1732 Kirkman Street, Lake Charles, Louisiana.
SECTION 3. In accordance with Article 1426 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, notice of the sale of the Bonds shall be published one time at least seven clear calendar days before the date scheduled for the receipt of bids, in the Southwest Daily News, a newspaper published in Calcasieu Parish and of general circulation in School District No. 31 of Calcasieu Parish, and at least once in the Daily Journal of Commerce, a financial journal or newspaper containing a section devoted to municipal bond news published in the City of New Orleans, Louisiana, which publication shall be made at least forty-eight (48) hours in advance of the date scheduled for the receipt of bids. The notice of sale to be published shall be substantially in the following form: NOTICE OF BOND SALE $10,000,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 31 OF CALCASIEU PARISH, LOUISIANA 2002 SERIES B
SEALED BIDS will be received by the Calcasieu Parish School Board, acting as the governing authority of School District No. 31 of Calcasieu Parish, Louisiana (the “Issuer”), at the Parish School Board Office at 1732 Kirkman Street, Lake Charles, Louisiana, until 5:00 o’clock p.m., Central Daylight (Louisiana) Time, on Tuesday, the
17th DAY OF SEPTEMBER, 2002,
for the purchase of the following issue or issues of Bonds of School District No. 31 of Calcasieu Parish, Louisiana (the “Bonds”), authorized at a special election held within the Issuer on Saturday, March 14, 2000:
$10,000,000 (being the final series of an authorized issue of $38,000,000) General Obligation Public School Improvement Bonds, 2002 Series B, maturing October 1 in each year in the principal amount as set forth opposite such year in the following table:
YEAR AMOUNT YEAR AMOUNT 2003 300,000 2013 490,000 2004 320,000 2014 520,000 2005 335,000 2015 540,000 2006 350,000 2016 570,000 2007 365,000 2017 600,000 2008 385,000 2018 630,000 2009 405,000 2019 660,000 2010 430,000 2020 695,000 2011 445,000 2021 725,000 2012 470,000 2022 765,000
The Bonds will be in fully registered form, dated October 1, 2002, will initially be one bond for each maturity with transfers in multiples of $5,000, and will be payable from and secured by unlimited ad valorem taxation. All Bonds of the same maturity must bear interest from date thereof until paid at one basic rate of interest to be designated by the bidder not exceeding nine (9%) percent per annum on any Bond in any interest payment period, said interest to be payable semi-annually on April 1 and October 1 of each year, beginning April 1, 2003.
Those Bonds maturing in the years 2003 to 2007, inclusive, shall not be subject to redemption prior to maturity. Those Bonds, or portions thereof in multiples of $5,000, maturing in the years 2008 to 2022, inclusive, shall be subject to redemption prior to maturity, at the option of the Issuer, in such order as the Issuer may determine and by lot within any maturity, on any interest payment date on or after October 1, 2007, at par and accrued interest to the date fixed for redemption.
The Bonds will be payable at a bank or trust company to be designated by the purchaser of the Bonds at the time of the sale thereof or within three (3) days of the date of such sale.
A certified or cashier's check in the amount of $200,000.00 drawn on an incorporated bank or trust company and payable to the order of School District No. 31 of Calcasieu Parish, Louisiana, must accompany each bid as a guarantee of good faith on the part of the bidder, to be forfeited as liquidated damages if such bid be accepted and the bidder fails to take up and pay for the Bonds. The check of the successful bidder will be retained uncashed by the Issuer and returned upon delivery of the Bonds and payment therefor. Checks of unsuccessful bidders will be promptly returned to each bidder’s representative or by certified mail.
All bids must be submitted on bid forms furnished by the Calcasieu Parish School Board without alteration or qualification. Bidders shall name one basic rate of interest for each Bond maturity not exceeding nine (9%) percent per annum on any Bond in any interest payment period to be expressed in a multiple of one-twentieth (1/20) or one-eighth (1/8) of one (1%) percent per annum. No bids for less than par and accrued interest from October 1, 2002 to the date of delivery of the Bonds or which specifies the cancellation of Bonds will be considered. Any premium bid must be paid in funds specified for the payment of the Bonds as part of the purchase price.
The Bonds will be awarded to the bidder offering to purchase the Bonds at such rate or rates of interest as will produce the lowest effective interest rate to the Issuer. The lowest effective interest rate will be determined in accordance with the “True” or “Canadian” interest cost method of calculation by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Bonds and to the price bid, excluding the accrued interest from the date of the Bonds to the date of their delivery. If any bid for the Bonds shall be acceptable, a prompt award of the Bonds will be made. The right is expressly reserved to waive any irregularity in any bid or to reject any and all bids received.
The successful bidder shall make a bona fide public offering of the Bonds, and, as a condition to the Issuer's obligation to deliver the Bonds, the successful bidder must furnish to the Issuer within twenty-four hours after being notified of the award of the Bonds, the initial public offering prices of the Bonds. Upon Delivery of the Bonds, the successful bidder will furnish a certificate acceptable to Bond Counsel to the Issuer (i) specifying the reoffering prices at which a substantial amount of the Bonds was sold to the public (excluding bond houses, brokers and other intermediaries) and (ii) certifying as to the accuracy of such reoffering prices. Bond Counsel advises that (i) such certificate must be made on the best knowledge, information and belief of the successful bidder, (ii) the sale to the public of 10% or more in par amount of the Bonds of each maturity at (or below) the initial reoffering prices would be sufficient to certify as to the sale of a substantial amount of the Bonds, and (iii) reliance on other facts as a basis for such certification would require evaluation by Bond Counsel to assure compliance with the applicable provisions of the Internal Revenue Code of 1986, as amended (the “Code”).
If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the bidder, any purchase of such insurance or commitment therefor shall be at the sole option and expense of the bidder and any increased costs of issuance of the Bonds resulting by reason of such insurance, unless otherwise paid, shall be paid by such bidder. Any failure of the Bonds to be so insured or of any such policy of insurance to be issued, shall not in any way relieve the purchaser of his contractual obligations arising from the acceptance of his proposal for the purchase of the Bonds.
It is anticipated that CUSIP identification numbers will be printed on the Bonds, but the failure to print such numbers shall not constitute cause for refusal by the successful bidder to accept delivery of and to pay for the Bonds. No CUSIP identification number shall be deemed to be part of the Bond or a part of the contract evidenced thereby, and no liability shall hereafter attach to the issuer or any officers or agents thereof because of or on account of such numbers. All expenses in relation to the printing of the CUSIP identification numbers on the Bonds shall be paid by the Issuer. However, the CUSIP Service Bureau charge for the assignment of such numbers shall be the responsibility of and shall be paid by the successful bidder.
A copy of the Issuer’s preliminary official statement may be obtained by contacting Joseph A. Delafield, Attorney at Law, 3401 Ryan Street, Suite 307, P. O. Box 4272, Lake Charles, Louisiana 70605/70606, Bond Counsel. The Preliminary Official Statement is in a form “deemed final” by the Issuer for purposes of SEC Rule 15c2-12(b)(1) but is subject to revision, amendment, and completion in a final official statement.
Promptly after the sale date, but in no event later than seven (7) business days after such date, the Issuer will provide the successful bidder with a reasonable number of final Official Statements, not to exceed one hundred (100) f.o.b. Lake Charles, Louisiana. Such final Official Statements may be obtained without cost to the successful bidder from the Issuer as set forth herein. Additional copies of the final Official Statement may be obtained up to three months following the sale of the Bonds by a request and payment of costs for reproduction.
The approving legal opinion of Joseph A. Delafield, Attorney at Law, of Lake Charles, Louisiana, and the transcript of record as passed upon, will be furnished to the successful bidder(s) without cost to it. The transcript will contain the usual closing proofs, including a certificate by the Issuer that up to the time of delivery, no litigation has been filed questioning the validity of the Bonds or the taxes necessary to pay the same.
For information relative to the Bonds not contained in the Notice of Bond Sale and the Official Statement, address The Honorable Jude W. Theriot, Superintendent of Schools of Calcasieu Parish, Louisiana and Ex-Officio Secretary of the Calcasieu Parish School Board, 1724 Kirkman Street, Lake Charles, Louisiana 70601; or Joseph A. Delafield, Esq., Bond Counsel, 3401 Ryan Street, Suite 307, P.O. Box 4272, Lake Charles, Louisiana 70605/70606.
SECTION 4. The Calcasieu Parish School Board hereby adopts the Notice of Bond Sale contained in Section 3 hereof as the official Notice of Bond Sale, which shall be sent to persons who seek further information with respect to the Bonds and which will form part of the contract of sale of the Bonds.
SECTION 5. The Calcasieu Parish School Board hereby adopts the following as an official bid form which shall be used by prospective bidders for the Bonds described herein, and which shall be supplied to all persons seeking information with respect to the Bonds: We offer to purchase TEN MILLION AND NO/100 ($10,000,000) DOLLARS General Obligation Public School Improvement Bonds of School District No. 31 of Calcasieu Parish, Louisiana, 2002 Series B, in the initial denominations of one Bond for each maturity, with transfers in multiples of $5,000.00, bearing interest payable semi-annually on April 1 and October 1 of each year, beginning April 1, 2003, maturing serially, WITH OPTION OF PRIOR PAYMENT, all in accordance with the Notice of Bond Sale and Official Statement, all the terms and conditions of which by reference are made a part hereof, and bearing interest at rates as follows, viz:
MATURITY PRINCIPAL INTEREST MATURITY PRINCIPAL INTEREST DATE AMOUNT RATE PER DATE AMOUNT RATE PER (Oct. 1) ANNUM (Oct. 1) ANNUM
2003 300,000 _____% 2013 490,000 _____% 2004 320,000 _____% 2014 520,000 _____% 2005 335,000 _____% 2015 540,000 _____% 2006 350,000 _____% 2016 570,000 _____% 2007 365,000 _____% 2017 600,000 _____% 2008 385,000 _____% 2018 630,000 _____% 2009 405,000 _____% 2019 660,000 _____% 2010 430,000 _____% 2020 695,000 _____% 2011 445,000 _____% 2021 725,000 _____% 2012 470,000 _____% 2022 765,000 _____%
We will pay the principal sum of TEN MILLION AND NO/100 ($10,000,000) DOLLARS, together with accrued interest from the date of the Bonds to the date of delivery, plus a premium in the amount of $_________________.
For your information, we calculate the lowest effective interest rate to School District No. 31 to be %, said rate to be determined in accordance with the “True” or “Canadian” interest cost method of calculation by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Bonds and to the price bid, excluding the accrued interest from the date of the Bonds to the date of their delivery.
Bonds bid for herein will be delivered and shall be paid for on or about October 16, 2002, at such place in Louisiana, and on such business day and at such hour, as the Issuer shall fix on five business days' notice to the successful bidder, or at such other place and time as may be agreed upon with the successful bidder, it being understood that School District No. 31 will furnish to us, free of charge, at the time of delivery of the Bonds, the qualified approving legal opinion of Joseph A. Delafield, Attorney at Law, of Lake Charles, Louisiana, and a certified transcript of this proceeding.
In accordance with the Notice of Bond Sale, we enclose herewith (certified) (cashier's) check(s) number(s) drawn on of , in the amount of TWO HUNDRED THOUSAND AND NO/100 ($200,000.00) DOLLARS, which is tendered as evidence of our good faith in accordance with and under the provisions of the Official Statement and of the Notice of Bond Sale. Said check shall be returned to the undersigned upon award of the Bonds, provided this proposal is not accepted; otherwise, to be retained uncashed by School District No. 31 of Calcasieu Parish, Louisiana, and returned upon delivery of the Bonds and payment therefor, or to be cashed and forfeited as and for full liquidated damages in case of the failure of the undersigned to make such payment.
We acknowledge and understand the Bonds are not designated as “qualified tax-exempt obligations” pursuant to Section 265(b)(3)(B) of the Internal Revenue Code of 1986.
This bid complies with the terms stipulated in the aforesaid Notice of Bond Sale, the receipt of which Notice of Bond Sale is hereby acknowledged.
Respectfully submitted,
by: Authorized Representative
And Associates
Bid accepted by resolution adopted by the Calcasieu Parish School Board, as governing authority of School District No. 31 of Calcasieu Parish, Louisiana, on this 17th day of September, 2002.
PRESIDENT Calcasieu Parish School Board
SECTION 6. All resolutions and orders or parts thereof in conflict herewith be and the same are hereby repealed.
APPROVED AND ADOPTED this 6th day of August, 2002.
/s/ John M. Falgout JOHN M. FALGOUT, President Calcasieu Parish School Board
ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
The following resolution was thereupon introduced, and pursuant to a motion made by Ms. LaVergne and seconded by Mr. Victorian, was adopted by the following vote: YEAS: Mr. Andrepont, Mr. Armentor, Mr. Blackwell, Mr. Doucet, Mrs. Duhon, Mr. Duhon, Ms. Duplechin, Mr. Falgout, Mr. Fontenot, Mr. Karr, Ms. LaVergne, Mr. Pitre, Mr. Robert, Mr. Tarver, and Mr. Victorian
NAYS: None
RESOLUTION
A RESOLUTION ADOPTING THE PRELIMINARY DRAFT OF THE OFFICIAL STATEMENT TO BE PROVIDED THE INITIAL PURCHASER(S) OF $10,000,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 31 OF CALCASIEU PARISH, LOUISIANA, 2002 SERIES B, AND AUTHORIZING ITS DISTRIBUTION TO PROSPECTIVE BIDDERS FOR THE BONDS; AND AUTHORIZING, APPROVING AND DIRECTING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION.
WHEREAS, on March 14, 2000, an election was held in School District No. 31 of Calcasieu Parish, Louisiana, at which election the voters of School District No. 31 of Calcasieu Parish authorized said District to incur debt and issue bonds in an amount not to exceed $38,000,000, to run not to exceed twenty (20) years from the date thereof, with interest at a rate not exceeding twelve (12%) percent per annum for the purpose of improving school buildings and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public; and
WHEREAS, as a result of said election, on May 24, 2000, the Issuer issued $15,000,000 General Obligation Public School Improvement Bonds of School District No. 31 of Calcasieu Parish, Louisiana, 2000 Series, and on March 27, 2002, the Issuer issued $13,000,000 General Obligation Public School Improvement Bonds of School District No. 31 of Calcasieu Parish, Louisiana, 2002 Series, described in the proposition has been duly authorized; and
WHEREAS, the Issuer now desires to authorize issuance of $10,000,000 General Obligation Public School Improvement Bonds of School District No. 31 of Calcasieu Parish, Louisiana, 2002 Series B;
WHEREAS, the sale of the 2002 Series B of the Bonds will be held on September 17, 2002; and
WHEREAS, the Calcasieu Parish School Board must distribute to prospective bidders for the initial sale of the Bonds certain information to aid and assist those persons or institutions interested in bidding for the Bonds, in the form of a Preliminary Official Statement;
WHEREAS, an Official Statement must be provided to the successful bidder (initial purchaser of the Bonds) by the Calcasieu Parish School Board, which said Official Statement must contain not only all of the pertinent information which a prospective bidder requires but also information not yet available; and
WHEREAS, it is necessary or desirable to designate by resolution, (i) the Preliminary Official Statement as the “near final official statement” within the meaning of Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) and to approve the form and distribution thereof, and (ii) the individual who, for and on behalf of this Board and School District No. 31, would make such a decision.
NOW THEREFORE, BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, as the governing authority of School District No. 31 of Calcasieu Parish, Louisiana as follows:
SECTION 1. Approval and Designation. There is hereby delegated to the Chief Financial Officer authority to designate the form of the Preliminary Official Statement, with such revisions, additions and appendices thereto as he may deem necessary, in his discretion, as the “near final official statement” within the meaning of the Rule. Such form, when so approved by the Chief Financial Officer, is hereby authorized to be distributed to prospective purchasers of the Bonds.
SECTION 2. Final Official Statement. The Official Statement shall describe the final terms of the Bonds approved by the resolution of the Calcasieu Parish School Board authorizing issuance thereof and shall constitute the “final official statement” within the meaning of the Rule.
SECTION 3. Ratification. All actions heretofore taken by the Calcasieu Parish School Board and by the officers thereof or on their behalf, not inconsistent herewith directed toward preparation and delivery of the Preliminary Official Statement are hereby ratified, approved and confirmed.
SECTION 4. The Preliminary Official Statement. The preliminary draft of the Official Statement (a copy of which is on file in the office of the Superintendent of Schools of Calcasieu Parish) is hereby approved and adopted and copies thereof shall be distributed to prospective bidders for the Bonds.
SECTION 5. Other Matters. By the passage of this resolution, the Board does not intend to approve, nor is it approving hereby, any matters otherwise relating to execution and issuance of the Bonds.
SECTION 6. Severability. If any paragraph, clause, section or provision of this resolution is judicially adjudged invalid or unenforceable, such judgement shall not affect, impair or invalidate the remaining paragraphs, clauses, sections or provisions hereof.
SECTION 7. Repealer. All resolutions, ordinances, or orders in conflict herewith, be, to the extent of such conflict, and they are hereby repealed.
APPROVED AND ADOPTED this 6th day of August, 2002.
/s/ John M. Falgout JOHN M. FALGOUT, President Calcasieu Parish School Board
ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
(Other business not pertinent to the above appears in the minutes of the meeting.) Pursuant to motion duly made and carried, the Parish School Board adjourned.
/s/ John M. Falgout JOHN M. FALGOUT, President Calcasieu Parish School Board ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
STATE OF LOUISIANA
PARISH OF CALCASIEU
I, JUDE W. THERIOT, do hereby certify that I am the duly qualified and appointed Secretary of the Calcasieu Parish School Board, the governing authority of School District No. 31 of Calcasieu Parish, Louisiana.
I further certify that the above and foregoing is a true and correct copy of an excerpt from the minutes of a meeting of the Calcasieu Parish School Board held on August 6, 2002, insofar as said minutes pertain to the matters therein set out, and that the foregoing resolutions are true and correct copies of the original resolutions adopted at said meeting as they appear officially of record in my possession.
IN WITNESS WHEREOF, witness my official signature and the impress of the official seal of the Calcasieu Parish School Board, governing authority of School District No. 31 of Calcasieu Parish, Louisiana, on this 6th day of August, 2002. _____________________________________ JUDE W. THERIOT, Secretary
BID REPORTS
Shop and Classroom Additions to T&I Complex, Phase II, School District 33 and District 34 Bond Funds, C. Gayle Zembower, Architect, Inc.
The following bids were received:
Contractor Base Bid
Conner-Manceaux General Contractors $506,292.00 Lewing Construction Co., Inc. $522,000.00 Charles Miller Construction Company $525,000.00 John D. Myers & Associates, Inc. $429,400.00 Priola Construction Corporation $499,700.00 Vaughn Brothers Construction, Inc. $520,000.00 Bergeron Welding, Inc. $598,635.00
On motion by Mrs. Duplechin, seconded by Mr. Armentor and unanimously carried, the contract was awarded to John D. Myers and Associates, Inc., (base bid) in the amount of Four Hundred Twenty-Nine Thousand Four Hundred and no/100-------Dollars (429,400.00) as the lowest qualified bid meeting specifications.
Sale of Previously Occupied Sales Tax Office Facility Located at 626 Kirkman Street, Lake Charles
One bid was received from Mr. Richard Thompson in the amount of $141,050.55.
On motion by Mr. Andrepont, seconded by Mr. Blackwell and unanimously carried, the bid was awarded to Richard Thompson in the amount of One Hundred Forty-One Thousand Fifty and 55/100-----Dollars ($141,050.55) as the lowest qualified bid.
PERMISSION TO ADVERTISE
Grazing Lease – Five Acres at Black Bayou
On motion by Mr. Victorian, seconded by Mr. Andrepont and unanimously carried, permission to advertise for the five acre Grazing Lease at Black Bayou was approved.
Sulphur High School 9th Grade Campus, School District Number 30 Bond Funds, C. R. Fugatt, AIA and Randall D. Broussard, Architect, LLC, Designers
On motion by Mr. Andrepont, seconded by Mr. Blackwell and unanimously carried, permission to advertise for the Sulphur High School 9th Grade Campus, school district 30 bond funds, C. R. Fugatt, AIA and Randall D. Broussard, Architect, LLC, designer, was approved.
CORRESPONDENCE
Change Order Number Two (2) for the Project “Asbestos Abatement at Various Schools,”
On motion by Mr. Robert, seconded by Mr. Victorian and unanimously carried, change order number two (2) for the project “Asbestos Abatement at Various Schools,” Summer 2002, school district 31, for an increase of $8,982.00, Wynn L. White, designer; Abatement Services, Inc., contractor, was approved.
Change Order Number Two for the Project “Sewer Plant and Lift Station Replacements,”
On motion by Mrs. Duhon, seconded by Mr. Duhon and unanimously carried, change order number two for the project “Sewer Plant and Lift Station Replacements,” general funds, project number 01259-1 for an increase of $5,806.50, Associated Design, Group, Inc., designer; Murphy Cormier Contractor, contractor, was approved.
Recommendation of Acceptance for the Project “Sewer Plant and Lift Station Replacements,”
On motion by Mrs. Duhon, seconded by Mr. Duhon and unanimously carried, the recommendation of acceptance for the project “Sewer Plant and Lift Station Replacements,” general funds, project number 01259-1, Associated Design Group, Inc., designer; Murphy Cormier General Contractor, contractor, was approved.
Recommendation of Acceptance for the Project “Iowa Area Schools, New LeBleu Settlement Elementary School,”
On motion by Mr. Armentor, seconded by Mr. Fontenot and unanimously carried, the recommendation of acceptance for the project “Iowa Area Schools, New LeBleu Settlement Elementary School,” phase II, school district 25 bond funds, project number MA9915, Moss Architects, designer; Bessette Development Corporation, contractor, was approved.
Beneficial Occupancy for the Project “Additions and Renovations to Pearl Watson Elementary School,”
On motion by Mr. Victorian, seconded by Mr. Robert and unanimously carried, beneficial occupancy for the project “Additions and Renovations to Pearl Watson Elementary School,” project number 2007-24P, C. Gayle Zembower, Architect, Inc., designer; Alfred Palma, Inc., contractor, was approved.
It was requested that the architect for the project contact the district 31 board members prior to the final inspection.
SUPERINTENDENT'S REPORT
Quality in Education
Dolby Elementary and Iowa High Schools are in the process of applying for the Louisiana State Performance Excellence Award. The award is based on the Malcolm Baldrige Performance Excellence Criteria, which has been endorsed by Governor Mike Foster and President Bush as a framework for systematic, continuous improvement. There are seven categories to be addressed (Leadership, Strategic Planning, Student and Stakeholder Focus, Results). The principals and teachers at these two schools have received extensive training in quality management principles and tools and are experiencing significant success at the classroom and school-wide levels in continuous improvements. This marks the first such application to the Louisiana Quality Foundation, which governs the award from a K-12 education institution.
Tech Camp 2002
The Calcasieu Parish School System Technology Department held its annual Tech Camp July 9 - 19 for students in grades 3 through 8. Eighty-five students converged on the Technology Department Labs located in the C & I building to gain technology and learning skills while having fun! The theme for the camp was Palm Power…Inquiring Minds Want to Know… Each student received their own Palm handheld computers to work with during camp and then to take home and to school to extend their learning opportunities.
The CPSB Technology Center Staff served as the staff for Tech Camp and guided the learning journey while students worked with the latest in hand-held and wireless technology.The staff focused on empowering students with the ability to engage themselves in lifelong skills with the use of technology. Students participated in inquiry-based, project-oriented activities using the Palm handheld computer as a major resource in bridging the gap between technology instruction and the curriculum that drives it as they learned to analyze and synthesize information gained through Internet research and the use of presentation software. Students were engaged in investigating the numerous learning possibilities with a hand-held Palm.They communicated with their peers about their discoveries while building web pages and exploring the educational resources on the Internet.
For more information please visit the Tech Camp web site at www.cpsb.org/techdepartment/techcamp2002
Academic Learning Grants
Our system was awarded Academic Learning Center grants at John F. Kennedy Elementary School ($25,000.00) and Pearl Watson Elementary School ($25,000.00). This after-school extended learning program will provide participating students with the extra instructional time that they might need to be successful. In addition to addressing the academic needs of these students, the centers will provide a safe and stable learning environment during the afternoon hours when many parents are not available.
ANNOUNCEMENTS AND REQUESTS
Mr. Blackwell thanked staff for repairing the air conditioner in the board meeting room.
Mr. Andrepont requested a letter of congratulations to LeBlanc Middle School for being the only middle school in Louisiana that offers an on-line Algebra Program to their students.
Mr. Victorian announced that he will seek re-election for school board member.
Mrs. Duhon thanked Kerry Ardoin, Media Production Specialist, for the beautiful board agenda covers. She thanked Mrs. Gallemore for the invitation to attend the middle school principal’s work session. She indicated that it was informative, exciting, and encouraging. Mrs. Duhon requested that staff review the process and/or procedures for selling tickets at all athletic events to ensure proper finance control. She expressed her concern relating to the Lake Charles Boston employee situation and asked the Superintendent for his assistance.
Mr. Armentor reported that he and his family attended the National High School Rodeo Competition in Formington, New Mexico. He stated more than 1,500 students participated and all exhibited great showmanship and competitiveness. The students representing Calcasieu Parish ranked in the top ten percent in the nation. Mr. Armentor thanked those who participated in the grand opening ceremony at the new LeBleu Elementary School. He stated that the community, school administrators and teachers are excited about their new school. He announced that he will seek re-election as school board member.
Mr. Tarver requested that Risk Management send correspondence to all schools regarding the mosquito problem and preventive measures available for the students, especially those who participate in outdoor activities. Mr. Theriot stated that this issue has been addressed and correspondence is being sent to the schools.
Mr. Doucet requested a list of courses that will be offered at the College Street T&I program to avoid duplication of the same courses at the Westlake High School T&I. Mr. Theriot stated that will be addressed at the Curriculum and Instruction Committee meeting.
Mrs. Duplechin stated that due to the responsibility and accountability of handling school funds, it has been reported to her that many teachers will not volunteer to sell tickets for athletic events. Mr. Theriot noted that we have not experienced a problem with this matter, but in the event if the system has difficulty filling these voluntary positions the issue will be addressed at that time.
Ms. LaVergne requested a report outlining the availability of funds for each project in district 31.
Mr. Falgout stated that on behalf of the Calcasieu Parish Library Board of Trustees, he thanked the Calcasieu Parish School Board for allowing the parish library to collaborate with the school system for the Community Technology Center grant. He also requested a letter of appreciation to Karl Bruchhaus and Sheryl Abshire for their corporation and assistance with the parish library in coordination with the video conferences involving the candidates for the library directorship.
Mr. Robert requested information relative to the Windfall Elimination Provision (WEP) Resolution that was adopted by the St. Bernard Parish School Board. Mr. Theriot reported this would be addressed at the Budget/Fiscal Management Committee meeting.
Agenda/Amend
On motion by Mr. Doucet, seconded by Mr. Karr and unanimously carried, the agenda was amended to include permission to advertise for bids for the project “Additions and Renovations to Western Heights Elementary School.”
Permission to Advertise
On motion by Mr. Doucet, seconded by Mr. Fontenot and unanimously carried, permission to advertise for the project “Additions and Renovations to Western Heights Elementary School,” was approved.
Mr. Falgout recognized Randy Fuerst, candidate for the Family and Juvenile Court Judgeship. Mr. Fuerst introduced himself and gave a brief overview of his platform. He thanked the board for allowing him to appear at the meeting.
SCHEDULE STANDING COMMITTEE MEETINGS
Administration and Personnel Committee – Tuesday, August 22, 2002, 4:45 p.m. Budget/Fiscal Management Committee – Tuesday, September 10, 2002, 4:45 p.m.
EXECUTIVE SESSION
On motion by Mr. Duhon, seconded by Mr. Andrepont, and unanimously carried, the Board went into Executive Session at 5:50 p.m. to discuss personnel matters. The Board resumed regular open session at 6:30 p.m.
TAKE APPROPRIATE ACTION
Personnel
On motion by Mr. Karr, seconded by Mr. Robert and unanimously carried, the following personnel changes were approved as recommended by the Superintendent:
Resignations
Veronica Soileau, Teacher, Pearl Watson Elementary School, effective July 29, 2002, Rachael Benoit, Teacher, R. W. Vincent Elementary School, effective July 24, 2002, Bridgette Tolston, Teacher, Clifton Elementary School, effective July 25, 2002, Henry Iatesta, A/C Technician, Maintenance Department, effective August 16, 2002, Teresa Burrow, Cafeteria Technician, Sam Houston High School, effective July 26, 2002, Lori Nash, Part-time School Clerk, Western Heights Elementary School, effective August 16, 2002, Paula Taylor, Teacher, Sulphur High School, effective July 29, 2002, Veronica Spell, Curriculum Coordinator, Wilson/Johnson Elementary, effective July 29, 2002, Tonya Aaron, Teacher, Oak Park Middle School, effective July 30, 2002, Mary Simon, Sweeper, Nelson Elementary School, effective July 30, 2002, Michele Carpenter, Teacher, LaGrange High School, effective July 31, 2002, Lisa Guidry, Bus Driver, Vinton Middle School, effective August 1, 2002, Dwayne Davis, Teacher, DeQuincy High School, effective August 8, 2002, Lisa Weeks, Teacher, Oak Park Elementary School, effective August 5, 2002, Kyla Zaunbrecher, Teacher Aide, Kaufman Elementary School, effective August 1, 2002, Nancy Womack, Teacher, St. John Elementary School, effective August 5, 2002, Linda Phillips, Teacher Aide, W. T. Henning Elementary School, effective August 5, 2002, Staci Bruchhaus, Teacher, J. I. Watson Middle School, effective August 5, 2002, Archie Moore, Teacher Aide, Reynaud Middle School, August 1, 2002, Marjorie Long, Tutor, J.F. Kennedy Elementary School, effective August 5, 2002, Aimee Hamblen, Teacher, Henry Heights Elementary School, effective August 6, 2002.
Retirement Notifications
Berlinda Cooley, Cafeteria Technician, DeQuincy High School, effective August 21, 2002, Carol Jones, Janitor, Maplewood Middle School, effective July 31, 2002, Herman Heath, Janitor, Fondel/Combre Elementary School, effective August 5, 2002, Gilbert Martin, Bus Driver, Fairview Elementary School, effective August 9, 2002, Carol Selfridge, Speech Pathologist, Special Services Department, effective July 1, 2002.
Maternity Leave
Patricia Harris, Teacher, Clifton Elementary School, beginning September 21, 2002 until October 23, 2002, Susannah Pauley, Teacher, S. J. Welsh Middle School, beginning January 6 2003 until March 6, 2003, Mary Dyer, Teacher, LaGrange High School, beginning September 27, 2002 until November 25, 2002.
Leave Without Pay
Clydie Bellard, Cafeteria Technician, F. K. White Middle School, 2002-2003 school session, Marie-Josee Loubert, Teacher, Nelson/Dolby Elementary Schools, 2002-2003 school session, Barbara Vidrine, Cafeteria Technician, Vinton Elementary School, 2002-2003 school session, Michelle Merritt, Teacher, Ralph Wilson Elementary School, fall semester of the 2002-2003 school session, Renee’ Whitaker, Teacher, Molo Middle School, 2002-2003 school session, Alece LaFleur, Teacher, F. K. White Middle School, beginning August 12, 2002 until December 20, 2002, Monette Drouilhet, Teacher, Frasch Elementary School, 2002-2003 school session, Johanna Jolivette, Cafeteria Technician, Pearl Watson Elementary, 2002-2003 school session. Herman Heath, Janitor, Fondel/Combre Elementary School, August 5, 2002, Gilbert Martin, Bus Driver, Fairview Elementary School, effective August 9, 2002, Carol Selfridge, Speech Pathologist, Special Services Department, effective July 1, 2002. Rescind Leave Without Pay
Wynetta Proctor, Teacher, Clifton Elementary, for the 2002-2003 school session.
Medical Sabbatical
Cynthia Champagne, Counselor, Maplewood Middle School, fall semester of the 2002-2003 school session, Agnes Smith, Teacher, Oak Park Elementary School, fall semester of the 2002-2003 school session, Alicia Courville, Teacher, LaGrange High School, fall semester of the 2002-2003 school session, Pamela Hoffpauir, Counselor, W. W. Lewis Middle School, 2002-2003 school session.
Professional Development
Gina Murphy, Teacher, Bell City High School, spring semester of the 2002-2003 school session and the fall semester of the 2003-2004 school session. Recommendations
On motion by Mr. Andrepont, seconded by Mr. Karr and unanimously carried, Linda DeBlanc was named Supervisor for the Child Welfare and Attendance Department.
On motion by Mrs. Duhon, seconded by Mr. Blackwell and unanimously carried, the advertisement period for the position of Construction Manager was approved for extension.
On motion by Mrs. Duhon, seconded by Mr. Robert and unanimously carried, Michael Sherman was named Assistant Principal for Reynaud Middle School.
On motion by Mr. Andrepont, seconded by Mr. Duhon and unanimously carried, Dean Dronet was named Teacher/Head Coach for LeBlanc Middle School.
On motion by Mr. Andrepont, seconded by Mr. Duhon and unanimously carried, the Superintendent’s recommendation for non-renewal of contract and the termination of Robert Vizena as principal of E. K. Key Elementary School was approved.
On motion by Mr. Andrepont, seconded by Mr. Duhon and unanimously carried, Chuck Sullivan was named Acting Principal of E. K. Key Elementary School.
Permission to Advertise
On motion by Mr. Duhon, seconded by Mr. Andrepont and unanimously carried, permission to advertise, using a shortened advertisement period, for the position of Acting Assistant Principal for Vinton Elementary was approved. The motion also approved authorization allowing the Superintendent to appoint the position of Acting Assistant Principal for Vinton Elementary School contingent on Board approval at the next meeting.
Meeting Adjourned
On motion by Mr. Andrepont, seconded by Mr. Victorian and unanimously carried, the meeting was adjourned at 6:40 p.m.
/s/Jude W. Theriot /s/John M. Falgout Jude W. Theriot, Secretary John M. Falgout, President |
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