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06-15-2004 |
DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, June 15, 2004, at 5:00 p.m. The meeting was called to order by James Pitre, President. The prayer was led by Mr. Bernard; Mr. Robert led the Pledge of Allegiance.
ROLL CALL
The roll was called and the following members were present: Joe A. Andrepont, Billy Breaux, Dale B. Bernard, Clara F. Duhon, Jay L. Duhon, John M. Falgout, Rev. J.L. Franklin, James W. Karr, Sr., Bryan LaRocque, Sheral A. LaVergne, James W. Pitre, Gregory P. Robert, Dr. Edward Stephens, Philip Tarver
R.L. Webb entered after the meeting convened.
MINUTES APPROVED
On motion by Mr. Andrepont, seconded by Mr. Robert and unanimously carried, the minutes of the regular meeting of June 1, 2004, were approved as presented.
Supplemental Agenda
By general consent the Supplemental Agenda was included as part of the regular agenda.
PRESENTATIONS
CAE and LAE Definition of Quality Public Schools and Announcement of Retirement Banquet
Lydia Colligan, President of Louisiana Association of Educators, presented the following:
The Louisiana Association of Educators defines a quality public school as one focused on the academic achievement of individual learners. The Association believes that a quality public school must exhibit all of these elements.
1. A shared understanding and commitment to high goals; 2. Open communication and collaborative problem solving among students and all professionals, including support, instructional and administrative, in a climate conducive to learning; 3. Community and parental resources supporting teaching and learning; 4. An instructional program with curricula based on high standards; 5. Continuous assessment for strengthening teaching and learning; 6. Certified teachers who continue their personal and professional growth and who teach in their area of certification.
On behalf of CAE and LAE, Ms. Colligan requested that the Definition of Quality Public Schools, as presented, be adopted as part of the Calcasieu Parish School System Mission Statement.
On motion by Mr. Breaux, seconded by Mr. Karr and approved, the CAE and LAE Definition of Quality Public Schools will be presented at a Curriculum and Instruction Committee meeting for review.
Educational Technology Week Contest – Classroom
Sheryl Abshire, Administrative Coordinator of Technology, was recognized. Mrs. Abshire stated that the Technology Department of the Calcasieu Parish School System sponsored an Educational Technology Week competition to spotlight curriculum-embedded technology initiatives in the classroom that could serve as models for replication. Pictured are the first place winners who received an LCD Projector for their classrooms. The award recipients included Tara Travis, T.H. Watkins Elementary, PreK-Grade 2 Division; Bridgett Craft, DeQuincy Elementary, Grades 3-5 Division; Charles Sellers, S.J. Welsh Middle, Grades 6-8 Division; and Eve Carpenter, Sam Houston High, Grades 9-12 Division.
Second place winners in the contest received a digital video camera. They were Shandra Mire, LeBleu Settlement Elementary; Tricia Willis, E.K. Key Elementary; Kathy Smith, LeBlanc Middle; and Carmen Hamilton, Barbe High.
Third place winners received a digital camera and included Kim Willis, Moss Bluff Elementary; Angie Cassard, Westwood Elementary; Rebecca Gazaway, Maplewood Middle; and Barbara LaBauve, LaGrange High.
The Board congratulated the winners.
Mr. Pitre recognized Ms. Colligan, LAE President. Ms. Colligan announced that the school system retirees were honored at the end of year banquet that was held in Baton Rouge. The banquet was sponsored by LAE, CAE and Edward Jones. She expressed appreciation to all retirees for their service.
TAKE APPROPRIATE ACTION
Final Action - Policy File IHG, Honors Policy for Graduating Seniors
On motion by Mrs. Duhon, seconded by Ms. LaVergne and carried, final action on Policy File IHG, Honors Policy for Graduating Seniors, was approved.
The policy states: FILE: IHG
HONORS POLICY FOR GRADUATING SENIORS
Beginning with the freshman class of 2003-2004 (Senior Class of 2006-2007), students who desire honors status must meet the following guidelines:
A. Honors Positions 1. Summa Cum Laude 3.90 – 4.00 G.P.A. 2. Magna Cum Laude 3.70 – 3.89 G.P.A. 3. Cum Laude 3.50 – 3.69 G.P.A.
B. Requirements 1. The student’s transcript must confirm that the student has taken core courses required for either the State of Louisiana Academic Endorsement or State of Louisiana Career/Technical Endorsement as outlined in the Louisiana High School Diploma and Endorsement Policy. (Currently, this would be the TOPS/TOPS Tech core curriculum plus one additional math, science or social studies.) 2. Students must pass all four components of the GEE 21 with a score of Basic or Above. 3. Students must attend a state approved high school their final two years of enrollment.
Resolution Authorizing the Hiring of Special Counsel in Connection with Possible Sales and Use Tax Litigation
On motion by Mr. Bernard, seconded by Dr. Stephens and carried, the following resolution was approved:
RESOLUTION
WHEREAS, the Calcasieu Parish School Board administers and collects within the Parish of Calcasieu, sales and use tax both individually and as agent for various political subdivisions; WHEREAS, a dispute has arisen in connection with possible litigation against Dell Financial Services-SPV, L.P. and Dell Marketing L.P.; WHEREAS, there exists a real necessity involving the public interest for the Calcasieu Parish School Board to be represented by special counsel in the class action litigation; and WHEREAS, the Calcasieu Parish School Board desires to retain the Rainer, Anding & McClindon Law Firm as special counsel for the Calcasieu Parish School Board in connection with the subsequent litigation, subject to the attached Attorney General Fee Schedule. NOW, THEREFORE, BE IT RESOLVED, that the Rainer, Anding & McClindon Law Firm is hereby retained as special counsel for the Calcasieu Parish School Board in connection with possible litigation against Dell Financial Services-SPV, L.P. and Dell Marketing L.P., subject to the attached Attorney General Fee Schedule. Jimmy Pitre, President Calcasieu Parish School Board
Attest:
Jude W. Theriot, Secretary
Official Journal 2004-2005
The following bids were received:
Lake Charles American Press Cost Per Square per Insertion Date for Legal Advertisements: $2.90 Per Square – Received on disk. $3.50 per Square – Received hard copy.
Southwest Daily News Cost Per Square per Insertion Date for Legal Advertisements: $2.85
There was discussion concerning the assignment of the official journal. It was noted that the system could benefit due to the larger circulation and readership if the bid was awarded to the Lake Charles American Press. Mr. Bruchhaus stated that staff recommends accepting the lower bid submitted by Southwest Daily News. He added that the cost is not based on circulation, but by square inch.
After further discussion, Mr. Breaux made a motion, seconded by Mr. Webb, to award the 2004-2005 Official Journal to Southwest Daily News as the lowest qualified bid. The motion carried with one nay by Rev. Franklin.
Sale of Used Surplus Batteries
On motion by Mr. Duhon, seconded by Mr. Bernard and carried, the contract for one additional year was awarded to Wholesale Battery Company as the only vendor bidding on the surplus batteries.
Surface and Subsurface Use Agreement Between CPSB and Mayne & Mertz, Inc.
On motion by Mr. Andrepont, seconded by Mr. Breaux and carried, the Surface and Subsurface Use Agreement between Calcasieu Parish School Board and Mayne & Mertz, Inc., was approved.
Cooperative Endeavor Agreement Between CPSB and the Gravity Drainage District Number 5 of Ward 4
On motion by Mr. Andrepont, seconded by Mr. Breaux and carried, the following Cooperative Endeavor Agreement between CPSB and the Gravity Drainage District Number 5 of Ward 4, was approved.
UNITED STATES OF AMERICA STATE OF LOUISIANA PARISH OF CALCASIEU MENT GRAVITY DRAINAGE DISTRICT NO. 5, WARD 4 AND CALCASIEU PARISH SCHOOL BOARD
BE IT KNOWN, that before the undersigned Notaries Public, duly commissioned and qualified in and for their respective localities as hereinafter stated, on the dates hereinafter set forth, and in the presence of the competent witnesses hereinafter named and undersigned, personally came and appeared: GRAVITY DRAINAGE DISTRICT NO. 5 OF WARD 4, of Calcasieu Parish, Louisiana (hereinafter referred to as “Drainage District") a political subdivision of the State of Louisiana within the meaning of Article VI, Section 44 of the 1974 Louisiana Constitution herein represented by its President, Harvey Boyd, appearing herein pursuant to a Resolution dated _____________________________ hereunto attached and made a part hereof; and CALCASIEU PARISH SCHOOL BOARD, of Calcasieu Parish, Louisiana (hereinafter referred to as “School Board"), a political subdivision of the State of Louisiana, herein represented by James W. Pitre, President, appearing herein pursuant to a Resolution dated ________________ hereunto attached and made a part hereof; each of whom being duly sworn, did declare that: Section 1: AUTHORITY This Cooperative Endeavor Agreement is entered into by the parties under the authority of the Constitution and Laws of the State of Louisiana, including, but not limited to, Article VI, Section 20 and Article VII, Section 14 of the 1974 Louisiana Constitution and L.S.A.-R.S. 33:1321 et seq. (“The Local Service Laws”). Section 2: PURPOSE Drainage District and School Board agree that due to the increase need for the safety of the children attending public school in Calcasieu Parish, more particularly Sulphur High School, the ease of maintenance of grounds of Sulphur High School and the general aesthetics of the grounds of Sulphur High School, the Drainage District will remove a 48" drainage pipe and/or replace with a 36" drainage pipe on the South side of the 9th Grade School in Sulphur, Louisiana. Section 3: SCOPE The endeavor contemplated herein is to provide for the removal of a 48" pipe and/or replacement with a 36" drainage pipe on the South side of the 9th Grade School in Sulphur, Louisiana. The exact location is to be agreed upon by both parties hereto. Section 4: REPRESENTATIONS The School Board expressly understands the consequences of the removal of the 48" drainage pipe and the replacement thereof with a 36" drainage pipe, including, but not limited to the decrease in the flow of drainage runoff, the possibility of flooding due to the restricted flow and the damage to School Board property and/or neighboring property. Section 5: DRAINAGE DISTRICT’S CONTRIBUTION Drainage District agrees to donate to the School Board, the labor and use of equipment necessary for the removal of the existing 48" drainage pipe and the replacement with a 36" drainage pipe on the South side of the 9th Grade School in Sulphur, Louisiana. No further contribution by Drainage District will be made. Section 6: SCHOOL BOARD'S CONTRIBUTION The School Board agrees to provide all materials, including the 36" pipe and dirt necessary to place the pipe on the South side of the 9th Grade school in Sulphur, Louisiana. The School Board further agrees to indemnify and hold Drainage District harmless from any and all actions, causes of actions, claims, demands, damages, charges, costs of court, attorney’s fees, of any kind, known or unknown, including but not limited to damage to persons (including death) or property from flooding arising out of Drainage District’s placement of the 36" drainage pipe. The School Board further agrees to provide all maintenance and will retain full ownership of the 36" drainage pipe. No further contribution by the School Board will be made. Section 7: LIMITATIONS It is expressly understood that Drainage District, by virtue of its contribution listed above, does not and will not assume any responsibility for the overall integrity and performance of the above listed materials, including, but not limited to the dirt and 36" drainage pipe. It is further expressly understood and agreed that Drainage District shall not be liable to the School Board, or its employees, contractors, patrons, licensees, invitees, visitors or customers or to any other person for damage to person (including death) or property caused by or alleged to be caused by any act, omission, or neglect of the School Board, its employees, contractors, patrons, licensees, invitee, visitors, or customers or any other person, or caused by a condition or defect in, relating to, or resulting from any work performed and materials used in the placement of the 36" drainage pipe; and the School Board agrees to indemnify and hold Drainage District, its agents, officers, and employees harmless from and defend them against all claims for any such damage whether the injury occurs as a direct or indirect result of the use and maintenance of the above listed work performed by Drainage District. Section 8: AMENDMENTS The parties hereto may amend this Cooperative Endeavor Agreement at any time by mutual consent, to modify, clarify, add or remove any term or condition provided, however, that no amendment shall be effective unless it is in writing and signed by duly authorized representatives of both parties hereto. Section 9: INVALIDITY If any provision, item, application or part of this Cooperative Endeavor Agreement is held invalid, such invalidity shall not affect other provisions, items, applications or parts hereof which can be given effect without the invalid provision, item, application, or part, and to this end the provisions of this Joint Services Agreement are hereby declared to be severable. THUS DONE AND PASSED in duplicate original at Sulphur, Louisiana, in the presence of the undersigned competent witnesses, and me, Notary Public, on the ________ day of __________________________, 2004. WITNESSES: GRAVITY DRAINAGE DISTRICT DISTRICT NO. 5 OF WARD 4 _____________________________ BY:______________________________ _____________________________ HARVEY BOYD, President
_________________________________________ NOTARY PUBLIC
THUS DONE AND PASSED in duplicate original at Lake Charles, Louisiana, in the presence of the undersigned competent witnesses and me, Notary Public, on the _________ day of ___________________________, 2004.
WITNESSES: CALCASIEU PARISH SCHOOL BOARD ______________________________ BY: _______________________________ JAMES W. PITRE, President ______________________________
___________________________________ NOTARY PUBLIC
BID REPORTS
Technology Equipment for the Technology Department, E-Rate Funds, Bid Number 2004-68
The following bid was received:
Vendor Name Bid Price Share Vista $62,000.00 (Baton Rouge, LA)
On motion by Mr. Duhon, seconded by Mr. Breaux and carried, the bid was awarded to Share Vista for the total amount of $62,000.00, as the low qualified bidder meeting specifications.
Equipment and Supplies for a Cosmetology Lab at Washington-Marion High School, Various Funds, Bid Number 2005-02
The following bid was received:
Vendor Name Bid Price Sally’s Beauty Supply $13,992.00 (Denton, TX)
On motion by Ms. LaVergne, seconded by Mrs. Duhon and carried, the bid was awarded to Sally’s Beauty Supply for the total amount of $13,992.00, as the low qualified bidder meeting specifications.
Renewal of Bid Contract #2004-04 to Supply A/C Filter Material, Filters and Frames at Various Locations, Fiscal Year 2004-2005, Renewal Bid #RENL2005-06
On motion by Mr. Duhon, seconded by Mr. Breaux and carried, the following renewal contract was approved:
Vendor Expenditure Contract Acadiana Filter Service, Inc. $40,000.00 Supply A/C Filter Material, Filters and Frames for various schools
Renewal of Bid Contract #2003-02 for Pest and Rodent Control, Fiscal Year 2004-2005, Renewal Bid #RENL2005-07
The following contract was presented for renewal:
Vendor Expenditure Contract Orkin Pest Control $87,096.00 Pest and Rodent
Control at schools and complexes
There was discussion regarding the inclusion of termite control. The following issues were addressed:
- Hiring in-house staff would create a possible liability problem. - Cost effectiveness compared to structural repair due to termite damage. - Only one termite control proposal was received at a considerable cost. - Termite control service was not submitted as a budget priority item.
It was recommended that the RFP for termite control be presented at the next Budget/Fiscal Management Committee meeting on Tuesday, June 22, for review.
On motion by Mr. Breaux, seconded by Mr. Duhon and carried, the pest and rodent control renewal contract was awarded to Orkin Pest Control for the total amount of $87,096.00.
Renewal of Bid Contract #2003-01 to Provide Security Services at Chennault Facility, Fiscal Year 2004-2005, Renewal Bid #RENL2005-08
On motion by Mr. Duhon, seconded by Mr. Breaux and carried, the following renewal contract was renewed:
Vendor Expenditure Contract Vinson Guard Services, Inc. $56,559.36 Security Services at (New Orleans, LA) Chennault Facility
Renewal of Bid Contract #2004-03 for Inspection and Service of Hood Systems, Sprinkler Systems, Portable Fire Extinguishers, Fiscal Year 2004-2005, Renewal Bid #RENL2005-09\
On motion by Mr. Duhon, seconded by Mr. Breaux and carried, the following renewal contract was approved:
Vendor Expenditure Contract B&B Fire and Safety $ 3,360.00 Hood Inspections for 62 (Sulphur, LA) Locations
Bayou Fire Protection $ 1,975.00 Sprinkler Systems (Lake Charles, LA) for 8 Locations
SimplexGrinnell $55,575.80 Inspection, Tagging (Lake Charles, LA) and Maintenance of Fire Extinguishers
Total Renewal Cost $60,910.80
Renewal of Bid Contract #2003-73 for Fire Alarm Systems for Fiscal Year 2004-2005, Renewal Bid #RENL2005-10
On motion by Mr. Duhon, seconded by Mr. Breaux and carried, the following renewal contract was approved:
Vendor Expenditure Contract Sylvan Sound Systems $44,000.00 Fire Alarm Systems (Lake Charles, LA)
PERMISSION TO ADVERTISE
Supply Magazines for Libraries, General Fund, Bid Number 2005-03
On motion by Mr. Robert, seconded by Mr. Andrepont and carried, permission to advertise for magazines for libraries, general funds, bid number 2005-03, was approved.
Supply Books for Libraries, General Fund, Bid Number 2005-04
On motion by Mr. Robert, seconded by Mr. Andrepont and carried, permission to advertise for books for libraries, general fund, bid number 2005-04, was approved.
Gasoline and Diesel Off-Site Motor Fuel for Vehicles, General Fund, Bid Number 2005-05
On motion by Mr. Robert, seconded by Mr. Andrepont and carried, permission to advertise for gasoline and diesel off-site motor fuel for vehicles, general fund, bid number 2005-05, was approved.
CORRESPONDENCE
Change Order Number Two (2) for the Project “Additions and Renovations to LaGrange High School Stadium,” School District Number 33 Bond Funds
On motion by Mr. Bernard, seconded by Rev. Franklin and carried, change order number two (2) for the project “Additions and Renovations to LaGrange High School Stadium,” school district number 33 bond funds, project number 200203, for an increase of $743.00 and an extension of one day, C. Gayle Zembower, Architect, Inc., Designer; Bessette Development Corporation, Contractor, was approved.
Change Order Number Two (2) for the Project “Additions and Renovations to J. I. Watson Middle School,” Phase IV-B, School District Number 25 Bond Funds
On motion by Mr. Bernard, seconded by Rev. Franklin and carried, recommendation of acceptance for the project “Additions and Renovations to J.I. Watson Middle School,” phase IV-B, school district number 25 bond funds, bid number 2004-05PC, Moss Architects, Inc., designer; Vaughan Brothers Construction Company, contractor, was approved.
SUPERINTEDENT’S REPORT
Celebrate the Success!
Twenty-one new schools will be trained in the Baldridge-Based Quality in Education and Continuous Improvement processes scheduled for July 21 and 22, 2004.
The schools include:
1. S P Arnett Middle 2. Barbe High 3. Bell City High 4. Brentwood Elementary 5. Clifton Elementary 6. DeQuincy Elementary 7. Fairview Elementary 8. LaGrange High 9. Lake Charles-Boston High 10. Moss Bluff Elementary 11. Oak Park Elementary 12. D.S Perkins Elementary 13. Reynaud Middle 14. Sulphur High 15. Sulphur High/9th Grade 16. Vinton Elementary 17. T H Watkins Elementary 18. J I Watson Elementary 19. Pearl Watson Elementary 20. S J Welsh Middle 21. Westlake High
National Press Club Presentation
Calcasieu Parish Superintendent of Schools Jude Theriot and Administrative Coordinator of Technology Sheryl Abshire were invited to present strategies for visionary leadership and technology enhancement at the National Press Club in Washington, D.C. The Calcasieu Parish School System was highlighted as one of the leading school districts in the nation in the effective use of technology in schools. The event focused on the growing national consensus that technology plays a critical role in improving schools and has the potential, with the appropriate leadership, to make a profound difference in education. The event was hosted by the Consortium for School Networking as part of a national study funded by Microsoft, AT&T and the Educational Testing Service.
Quality in Education/Continuous Improvement Previously Trained Schools
1. Dolby Elementary 2. Vinton Middle 3. Iowa High 4. Ralph Wilson Elementary 5. Combre-Fondel Elementary (partial) 6. J.J. Johnson, II Elementary 7. Vincent Settlement Elementary 8. St. John Elementary 9. A.A. Nelson Elementary 10. Maplewood Middle 11. T.S. Cooley Magnet Elementary 12. LeBlanc Middle 13. Reynaud Middle (partial) 14. S.J. Welsh Middle (6th grade) 15. Prien Lake Elementary 16. DeQuincy Middle
New School Added
22. Ray D. Molo Middle
CONDOLENCES/RECOGNITIONS
Mr. Breaux requested a letter of appreciation to Ricky Blackwell, Superintendent of the Gravity Drainage District Number 5 of Ward 4, for his assistance with the Cooperative Endeavor Agreement between CPSB and the drainage district.
Mr. Webb requested a letter of condolence to the family of Martha Guillory. Ms. Guillory was a lifelong educator in the system.
Dr. Stephens requested a letter of condolence to the family of Marie Lee. Ms. Lee was a retired teacher.
Mr. Andrepont commended Mr. Harold Heath, Construction Manager, for his assistance and expertise with all of the construction projects. Mr. Heath was recognized and applauded for his performance.
Mr. Pitre requested a letter of condolence to Bill Jongbloed for the loss of his mother.
Ms. LaVergne requested a letter of condolence to the family of Ted Williams.
SCHEDULE STANDING COMMITTEE MEETINGS
Budget/Fiscal Management Committee - Tuesday, June 22, 4:45 Pupil Personnel – Tuesday, July 6, 4:45 Board Meeting – Tuesday, July 20, 5:00
EXECUTIVE SESSION, ITEM A.
On motion by Mr. Tarver, seconded by Mr. Andrepont and unanimously carried, the Board went into Executive Session at 5:45 p.m. to discuss personnel matters. The Board resumed regular open session at 6:05 p.m.
TAKE APPROPRIATE ACTION
Personnel
On motion by Mr. Andrepont, seconded by Mr. Breaux and unanimously carried, the following personnel changes were approved as recommended by the Superintendent:
Resignation
Daisy McCartney, Bus Aide, Jake Drost School. Recommend that her resignation become effective May 31, 2004.
Andrew Robin, Custodian, Gillis Elementary School. Recommend that his resignation become effective May 31, 2004.
Debra Ward, Teacher Aide, D. S. Perkins Elementary School. Recommend that her resignation become effective May 31, 2004.
Carleen Hyatt, Teacher, Prien Lake Elementary School. Recommend that her resignation become effective May 31, 2004.
Jack Willis, Custodian, College Oaks Elementary School. Recommend that his resignation become effective June 29, 2004.
Merinda Vidrine, Teacher Aide, College Oaks Elementary School. Recommend that her resignation become effective May 31, 2004.
Kelly Decker, Teacher, College Oaks Elementary School. Recommend that her resignation become effective May 31, 2004.
Dianne Miller, Cafeteria Manager, Oak Park Elementary School. Recommend that her resignation become effective June 1, 2004.
Pauline Hal, Teacher, S. J. Welsh Middle School. Recommend that her resignation become effective May 31, 2004.
Kimberly Sonnier, Teacher, Nelson Elementary School. Recommend that her resignation become effective June 3, 2004.
Kathleen Hethcoat, Teacher, Prien Lake Elementary School. Recommend that her resignation become effective June 2, 2004.
Heather Kebodeaux, Custodian, Vincent Settlement Elementary. Recommend that her resignation become effective May 31, 2004.
Clara Colvin, Teacher, Maplewood Middle School. Recommend that her resignation become effective May 31, 2004.
Lynette Hebert, Teacher, Nelson Elementary School. Recommend that her resignation become effective June 10, 2004.
Retirement Notification
Gloria Book, Teacher, Career Center. Recommend that her retirement become effective August 8, 2004.
Maternity Leave
Mary Marcantel, Teacher, J. I. Watson Middle School. Recommend that she be granted a maternity leave beginning September 20, 2004 until November 15, 2004.
Professional Development Leave
Tiffany Manuel, Teacher, W. W. Lewis Middle School. Recommend that she be granted a leave for professional development for the 2004-2005 school session.
Mark John, Special Education Teacher, LeBlanc Middle School. Recommend that he be granted a leave for professional development for the 2004-2005 school session.
Leave Without Pay
Peggy Myers, Teacher, E. K. Key Elementary School. Recommend that she be granted a leave without pay for the 2004-2005 school session.
Recommendations
On motion by Mr. Karr, seconded by Dr. Stephens and carried, David Pool was named Assistant Principal for Starks High School.
On motion by Mr. Webb, seconded by Mr. Bernard and carried, Joseph David was named Assistant Principal for J. I. Watson Middle School.
On motion by Mr. Robert, seconded by Mr. Tarver and carried, Phyllis Hess was named Assistant Principal for Prien Lake Elementary School. &nbs |