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DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board, located at 1732 Kirkman Street, Lake Charles, Louisiana, 70601, on Tuesday, October 7, 2008, at 4:45 p.m. The meeting was called to order by Jimmy Pitre, President. The prayer was led by Mack Dellafosse. The Pledge of Allegiance was led by Meghan Mikesh, a senior at LaGrange High School.
ROLL CALL
In the absence of Mr. Savoy, Mr. Leo Miller presided as Board Secretary. The roll was called and the following members were present: Joe Andrepont, Annette Ballard, Dale Bernard, Randy Burleigh, Mack Dellafosse, Clara Duhon, Chad Guidry, Fred Hardy, Bill Jongbloed, James Karr, Bryan LaRocque, Jimmy Pitre, Elray Victorian, and R.L. Webb.
Billy Breaux was absent.
MINUTES APPROVED
On a motion by Mr. Karr, seconded by Mr. Webb and unanimously carried, the Minutes of the regular meeting of September 9, 2008 were approved, as presented.
SUPPLEMENTAL AGENDA
On a motion by Mr. Dellafosse and seconded by Mr. Victorian, the Supplemental Agenda was included as part of the regular agenda.
Taylor Wood, Sam Houston High School Student
Mr. Miller introduced Taylor Wood, a student at Sam Houston High School. She was
one of the winners of the ONR Awards
(Office of Naval Research.)
Taylor told the Board that her project was based on her research on natural mosquito repellants. 2008-2009 Teachers of the Year
The following were presented by: Administrative Director of Elementary Schools, Dolores Hicks ELA Consultant Beatrice Hopkins Administrative Director of High Schools, David Buller
HIGH SCHOOL:
Winner: John Ecker School: Westlake High, Lee Crick
1st Runner Up: Cheryl Kibodeaux School: Calcasieu Career Center, Kenny Brown
2nd Runner Up: Jason Van Metre School: Barbe High, Beth Fraser
MIDDLE SCHOOL:
Winner: Kelli Miguez School: FK White Middle Chris Fontenot
1st Runner Up: Carla Craddock School: LeBlanc Middle, Tom Finnie
2nd Runner Up: Lauren Giffin School: Moss Bluff Middle, John Duhon
ELEMENTARY:
Winner: Emily Alcock School: T.S. Cooley Fritzi Fralick
1st Runner Up: Denise Jones School: Pearl Watson, Tiffany Washington
2nd Runner Up: Elizabeth Verret School: Gillis, Tim Savoy
2008-2009 Principals of the Year
Donna Mancuso, Social Studies Consultant, introduced Buzz Sarver, Principal of S.J. Welsh Middle School. Mr. Sarver was chosen as the Calcasieu Parish Middle School Principal of the Year and Middle School Regional Principal of the Year.
Delores Hicks introduced Jill Portie, Principal of LeBleu Settlement Elementary School. Mrs. Portie was chosen as the Calcasieu Parish Elementary Principal of the Year, Elementary School Regional Principal of the Year, and Elementary State Principal of the Year.
David Buller introduced Bobby Jack Thompson, Principal of LaGrange High School. Mr. Thompson was chosen as the High School Principal of the Year, High School Regional Principal of the Year, and High School State Principal of the Year.
2008-2009 Outstanding School Support Employees
David Buller, Administrative Director for High Schools, and Lee Crick, Principal of Westlake High School, introduced Kerry Rigmaiden. Mr. Rigmaiden is a custodian at Westlake High School and was chosen as the High School Outstanding School Support Employee.
Corrective Action Plan Overview
Dr. Dale Bailey and Dr. Tony Doggett presented the Corrective Action Plan, as required by the Negotiated Settlement Agreement. A copy is available for viewing at 1724 Kirkman Street, as part of the Legal Minutes. Mr. Pitre asked that they come before the C& I Committee and make their presentation, with a question and answer period.
PERSONNEL PACKET/EXECUTIVE SESSION
On a motion by Mr. Andrepont and seconded by Mr. Burleigh, the Board adjourned into Executive Session at 5:24 p.m.
Regular Session resumed at 5:38 p.m.
PERSONNEL PACKET/TAKE APPROPRIATE ACTION
Mr. Anderson asked for a motion supporting the recommendations, as listed in the personnel packet. On a motion by Mr. Bernard and seconded by Mr. LaRocque, the motion carried.
For the following positions, Mr. Anderson asked for motions supporting the following recommendations:
Dale Dardeau as Acting Assistant Principal at Bell City High School and on a motion by Mr. Webb and seconded by Mr. Bernard, the motion carried.
Jacqueline Shelton as Acting Assistant Principal at Washington-Marion High School and on a motion by Mr. Hardy and seconded by Mr. Victorian, the motion carried.
Mae Belle Smith as Acting Elementary Consultant on a motion by Mr. Jongbloed and seconded by Mr. Bernard, the motion carried. Mr. Hardy abstained.
COMMITTEE REPORTS
Curriculum and Instruction Committee, September 30, 2008 Annette Ballard, Chair
Mrs. Ballard gave the following report from the meeting of September 30, 2008:
REPORT ON SUMMER ELEMENTARY ACADEMY PILOT AT BRENTWOOD ELEMENTARY AND J. J. JOHNSON ELEMENTARY
Betty Sims, Principal of J. J. Johnson Elementary School, said the theme for their summer pilot academy was “Receiving, Believing and Achieving the American Dream – Summer Olympics.” Calcasieu Parish School Board funded $61, 825.00 for this summer academy which included a trip to the Baton Rouge Museum of Science and Art. A motivational speaker as well as the librarian from Epps Branch of the Calcasieu Parish Library System visited the school. The Academy was a continuation of the student’s classroom lessons from the previous grades and included hands-on learning. Success of the program was contributed to small groupings, daily teacher collaborations, good schedules, positive attitudes of students and staff, parental involvement, comfortable environment, and plentiful teaching supplies. A pre-test and post-test was given to measure growth. Areas needing improvement include ordering supplies earlier, adding P.E., dance, etc., perfect attendance incentives, and weekly parental involvement days.
Brent Washington, Principal of Brentwood Elementary School, stated their academy was named “Brentwood Elementary Catches Chocolate Fever” and was geared around children’s love of chocolate. The purpose of the Academy was to make learning fun; engage students, staff, and parents; provide meaningful tools for learning; create independent problem solvers; and build capacity of stakeholders. Goals stated were to improve student achievement in ELA/Math, increase student’s reading level, improve reading comprehension, energize struggling learners, equip students with strategies for learning, and engage all stakeholders in the learning process. More academic work was produced as well as a rise in the level of questioning and responses were noted. Preliminary results indicate significant improvement in academics and behavior. Brentwood Elementary is in the process of compiling comparative data of students attending the academy versus students who did not attend and will include Scantron results, grades, conduct, and teacher observations.
Both Ms. Sims and Mr. Washington saw a great improvement in behavior of students with previous behavior problems, an increase in self-esteem and self-confidence, and a new-found enthusiasm for school in general. Both principals report that these improvements continue this new school year.
The preceding was for informational purposes only. No action was taken. Brentwood Principal Brent Washington and John J. Johnson Principal Betty Sims thanked the Board for support of the summer program.
A&P Committee, September 30, 2008 Bill Jongbloed, Chair
Mr. Jongbloed gave the following report from the meeting of September 30, 2008: Staff Recommendations for Field Trips
1. No field trips taken the first six weeks of school (Only Superintendent can make exceptions) 2. No field trips taken twenty (20) days prior to LEAP Testing (Only Superintendent can make exceptions) 3. No field trips taken fifteen (15) days prior to the end of school (Only Superintendent can make exceptions) 4. Limit the number of field trips to two (2) per teacher (Only Superintendent can make exceptions) 5. Whenever possible, field trips should be scheduled during school hours 6. Private school and outside organizations pay schedule: a. In Parish - $25.00 rental fee plus the cost of fuel b. Out of Parish - $1.00 per mile plus the cost of fuel
A calendar was reviewed with highlighted dates showing holidays, leap testing and days that cannot be used for field trips. Mr. Anderson discussed the breakdown of field trips by athletic, scholastic, civic/community and regular field trips. This breakdown will make it easier to keep track of the different types of field trips taken. The main change other than the calendar days, is limiting the number of trips in the field trip category. The principal can determine whether a field trip is warranted.
Mrs. Kathy Landry, President of the Calcasieu Parish Bus Drivers Association, spoke regarding field trips. She also stated that she thought a pay raise would be discussed since it was addressed by staff at their bus driver meeting. Mr. Anderson told her that since it was a budget item that it would be discussed at the Budget meeting to be held on October 14, 2008.
A motion was made by Mr. Webb, seconded by Mrs. Duhon and approved, to accept staff’s recommendation on field trips.
Mr. Dellafosse asked that the $25.00 rental fee be reviewed, as it has been the same for many years.
On behalf of the committee, Mr. Jongbloed made a motion to accept staff recommendation. A second was not needed and on a vote, the motion carried.
The next agenda item concerning agenda preparation was presented. Mr. Hardy moved to table the item. He asked Mr. Jongbloed to form a committee to review this information on agenda preparation. Mr. Bernard seconded the motion. Discussion began and Mrs. Duhon called for a point of order. The agenda item could not be discussed due to it being tabled. Motion carried to table the agenda preparation item.
Next, Mr. Anderson presented a number of policies with changes that were the result of legislative action. Policy BC, Meetings (page 16), Policy BCBD, Agenda Preparation Dissemination (page 17), Policy BCBI, Public Participation, (page 18), Policy GBD, Employment of Personnel, (page 19), Policy GBRA, Employee Conduct, (page 25), Policy GBRIB, Sick Leave, (page 28), Policy IHAD, Parent Conferences, (page 34), Policy JB, Attendance, (page 36), Policy JBD, Student Absences and Excuses, (page 38), Policy JBE, Truancy, (page 43), Policy JBCC, Student Assignment, (page 44), Policy JBCD, Transfer Between Schools and Withdrawals, (page 47), Policy JCD, Student Conduct, (page 49), Policy JDE, Expulsion, (page 51), Policy JG, Student Welfare, (page 56), Policy KB, Public Information Program (page 57), and Policy KN, Public Concerns and Complaints (page 58).
A motion was made by Mr. Bernard and seconded by Mrs. Duhon and approved to accept the policies as stated.
On behalf of the committee, Mr. Jongbloed made a motion to accept all policies, as presented. A second was not needed and on a vote, the motion carried. The policies are available for viewing at 1724 Kirkman Street, as a part of the Legal Minutes.
TAKE APPROPRIATE ACTION
A. Discussion of Date Change for November Board Meeting
The motion was made by Mr. Webb to change the November 4th Board Meeting date to November 5th , due to November 4th being Election Day. The motion was seconded by Mr. Bernard and on a vote, the motion carried.
B. Name Proposal for New Sulphur Elementary School
The motion was made by Mr. Andrepont to name the new Sulphur school Cypress Cove Elementary School. The motion was seconded by Mr. Guidry and on a vote, the motion carried.
C. Approval of 2008-2009 Credit Recovery Grant Program
The purpose of the Credit Recovery Grant Program is to provide Louisiana high schools the opportunity to reduce the number of dropouts and increase the promotion rate, especially for ninth graders, by providing financial support for districts to establish rigorous, effective remediation and credit recovery programs. The maximum award available is $200,000; allocations will be approved by the Board of Elementary and Secondary Education in October.
Grant Title: Credit Recovery Grant Program Funding Authority: State General Funds Person Applying for Grant: Dr. Otto Strasburg, District Credit Recovery Coordinator and Pat Deaville, Director of High School Curriculum Grant Amount: $200,000 Grant Period: December 8, 2008 to June 30, 2009
Purpose: The purpose of the Credit Recovery Grant Program is to provide remediation and credit recovery to ninth grade students in order to support on-time promotion to tenth grade and to provide remediation and credit recovery to seniors in danger of not meeting graduation requirements.
Main Objectives: 1. Increase the on-time promotion of students to the 10th grade 2. Decrease the number of dropouts 3. Decrease course failures 4. Increase the number of credits earned by high school students, especially 9th graders 5. Increase the graduation rate 6. Increase the on-time promotion of students to the 9th grade
On a motion to approve by Mr. Dellafosse and seconded by Mr. Bernard, the motion carried. Mrs. Duhon requested that this program be brought before the C&I Committee, so that the Board can have a better understanding of it.
D. Approval of Moss Bluff Middle School Band Trip to Orlando, Florida
On a motion to approve by Mr. LaRocque and seconded by Mr. Andrepont, the motion carried.
BID REPORTS
BID NUMBER 2009-16 FOR 18’ DRY VAN (DELIVERY TRUCK) FOR THE CALCASIEU PARISH SCHOOL BOARD, CENTRAL WAREHOUSE DEPARTMENT, GENERAL FUNDS WAS OPENED SEPTEMBER 24, 2008.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
ALL STAR PONTIAC BOLTON FORD BILLY NAVARRE MARTIN AUTOMOTIVE ATTERBERY TRUCK SALES
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS.
IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: ___________________________________________________________________________
VENDOR NAME BID PRICE
ALL STAR PONTIAC NO BID SUBMITTED BILLY NAVARRE CHEVROLET NO BID SUBMITTED BOLTON FORD NO BID SUBMITTED ATTERBERY TRUCK SALES $65,500.00 MARTIN AUTOMOTIVE $66,083.00 ___________________________________________________________________________
THE STAFF RECOMMENDS AWARDING THE BID MEETING ALL SPECIFICATIONS TO THE FOLLOWING VENDORS: ATTERBERY TRUCK SALES $65,500.00
On a motion to approve by Mr. Victorian and seconded by Mr. Webb, the motion carried.
PERMISSION TO ADVERTISE
A. Tires for CPSB Transportation Department/General Funds
On a motion to approve by Mr. Bernard and seconded by Mr. Burleigh, the motion carried.
B. New Girl’s Batting Cage Facility/Westlake High School/District #23 Bond Funds
On a motion to approve by Mr. Bernard and seconded by Mr. Burleigh, the motion carried.
C. Re-roofing of Ralph Wilson Elementary School/General Funds
On a motion to approve by Mr. Bernard and seconded by Mr. Burleigh, the motion carried.
D. Resurfacing of Westlake High School Running Track/District #23 Bond Funds
On a motion to approve by Mr. Bernard and seconded by Mr. Burleigh, the motion carried.
CORRESPONDENCE
A. Change Order Number 7 for the Project, “CPSB Relocation Phase II,” Project Number 0603-II; Increase of $2,289.00 and Increase of 19 days; Randy M.Goodloe, AIA, Architect; Alfred Palma, LLC, Contractor; Bid Number 2008- 01PC, Hurricane Rita Repair Funds. On a motion to approve by Mr. Guidry and seconded by Mr. Andrepont, the motion carried.
B. Change Order Number 2 for the Project, “Additions and Renovations at Frasch Elementary School, Sulphur 9th Grade, and W.W. Lewis School,” District #30 Bond Funds; File Number 2875438; Bid Number 2008-08PC; Increase of $16,344.68 (Frasch Elementary) and Increase of 44 calendar days; C.R. Fugatt, AIA, Architect; Priola Construction Corp., Contractor. On a motion to approve by Mr. Guidry and seconded by Mr. Andrepont, the motion carried.
C. Recommendation of Acceptance for the Project, “Phase 2 – Vinton High School, New Library and Misc. Improvements,” Project Number EA 2006- 3R; Bid Number 2008-02PC; Ellender Architects & Associates, LLC, Designer; Priola Construction Corp., Contractor. On a motion to approve by Mr. Guidry and seconded by Mr. Andrepont, the motion carried.
D. Beneficial Occupancy, for Project, “Sam Houston High School, Phase II, Classroom and Science Lab Addition to Main Building,” Sales Tax District #3, Bid Number 2007-11PC, Project Number MA0409C; Moss Architects, Inc., Architect; Miller & Associates, Contractor. On a motion to approve by Mr. Guidry and seconded by Mr. Andrepont, the motion carried.
Mr. LaRocque asked why we need to accept the renovation with beneficial occupancy and why can’t we wait and accept a completed project. Mr. Heath replied that the contractor assumes the costs of the utilities during renovations, but when we take occupancy, we assume the costs.
Mr. Hardy asked for an explanation of the Hurricane Rita Repair Funds and where it is being applied. Mr. Andrepont asked when the new Board Room would be ready and Mr. Bruchhaus replied that it should be the summer of 2009.
SUPERINTENDENT’S REPORT
Mr. Miller gave each Board Member a report on enrollment counts for all of the schools in Calcasieu Parish. He reported that Vincent Settlement Elementary School had earned the 2008 No Child Left Behind-Blue Ribbon School Award, along with five other schools in Louisiana. The award was created to honor schools for helping students achieve at very high levels and for making significant progress in closing the achievement gap.
He reminded the Board that there would be a Board Meeting on October 15th at 3:00, for the report on the SACS Review.
CONDOLENCES AND RECOGNITIONS
Mr. Hardy asked for letters of condolence to the following:
The family of Mrs. Lillian Guillory Belinda Williams at the loss of her father The family of Charles Vicknair The family of Sheila Winey The family of Warren Rideau The family of Florine Williams The family of Murray Flagg The family of Lucille Bonhomme
Mr. Andrepont invited Board Members to the press box at the upcoming Sulphur-Barbe football game.
Mr. Burleigh and Mr. Webb asked for a letter of condolence to the family of Charles Vicknair.
Mr. Victorian and Mr. Hardy asked for a letter of condolence to the family of Sheila Winey.
Mr. Jongbloed, Mr. Webb, and Mr. Bernard asked for a letter of condolence to the family of Michelle Fontenot.
Mrs. Bernard commended the television production made by the class at the Lake Charles Boston Academy.
Mrs. Duhon asked for a letter of condolence to Mr. Dellafosse at the loss of his wife’s grandfather, the father of Belinda Williams.
Mr. Dellafosse asked for a letter of condolence to Martin Guillory at the loss of his mother.
SCHEDULE COMMITTEES
Budget Committee, October 14, 2008, 4:45 p.m. Pupil Personnel, October 21, 2008, 4:45 p.m. C&I Committee, November 18, 2008, 4:45 pm.
COMMITTEE AGENDA ITEMS
Mr. Andrepont asked that the Budget Committee look into a fair allocation for supplies across the Board for all schools. He would like C&I to explore the recesses at elementary schools and tutoring classes at the Learning Academy.
Mr. Dellafosse asked that the A&P Committee look into our policy on letting vendors come into our facilities and our professional organizations coming in and meeting with our teachers. Mr. Miller said that they are allowed to come into the schools, before or after school. He asked that C&I give a progress report on the test results from the summer school programs at Brentwood and John J. Johnson.
Mr. Victorian asked that the C&I Committee or the Budget Committee look into placing reading teachers at elementary schools that are having problems with reading. Mr. Jongbloed asked that the A&P Committee look at Zero Tolerance and discuss whether it is still effective.
Mrs. Duhon asked for a report on Reynaud Middle School; the progress being made and who is there. She also asked that the Budget Committee report on funds received for the stadium rental at Lake Charles Boston Academy.
Mr. Webb asked that the A&P Committee discuss the disciplinary aspects of the cell phone policy.
Mr. Hardy asked that the A&P Committee look at the population of LaGrange and Barbe High Schools and whether some of our schools might be overpopulated.
At 6:32 p.m. a motion to adjourn was made by Mr. Victorian and seconded by Mr. Karr. The motion carried.
________________________ ___________________________ James Pitre, President Wayne Savoy, Secretary
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