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01-14-2003 |
DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, January 14, 2003, at 5:00 p.m. John M. Falgout, Acting President, called the meeting to order. Mr. Tarver led the prayer; Mr. Karr led the Pledge of Allegiance.
Mr. Falgout recognized Senator Willie Mount, Representative Elsie Guillory, and City Councilman Reverend Sam Tolbert. OATH OF OFFICE
Mr. Falgout recognized Circuit Court of Appeal Judge Gene Thibodeaux who administered the Oath of Office to incumbent Board members, Sheral A. LaVergne, District 2; Clara F. Duhon, District 3; Gregory P. Robert, District 4; Philip Tarver, District 6; John M. Falgout, District 7; Jimmy Pitre, District 8; James W. Karr, Sr., District 10; Jay L. Duhon, District 11; Joe A. Andrepont, District 12; and to the following new members: R.L. Webb, District 1; Dale B. Bernard, District 5; Dr. Edward Stephens, District 9; Billy Breaux, District 13; Rev. J.L. Franklin, District 14; Bryan LaRocque, District 15.
Mrs. Duhon and Mr. Falgout led the Board members in a candle lighting ceremony that signified “lighting up the minds’ of young people.”
Board members introduced the following family members and friends:
Mr. Bernard introduced his wife, Nellie Bernard; his daughter, Tyra Stovall; and Leona Marcantel, a friend.
Mr. Breaux introduced his wife, Julie Breaux; his three children, Lauren, Katlin, Thomas; and his parents, Mr. and Mrs. Breaux.
Mr. Webb introduced his wife, Linda Webb, his son, daughter-in-law and granddaughter.
Dr. Stephens introduced his wife, Kay Stephens, and his brother.
Reverend Franklin introduced his wife, Lisa Franklin; his mother, Alexandria Franklin; and his sister and brother.
Ms. LaVergne recognized the following: Tiffany Broussard, Charlotte Guillory, Theresa Green, Sonya Dicks, Mr. Ernest Dobbins, Senator Willie Mount, Representative Elsie Guillory, Councilman Sam Tolbert, Columbus Declouette, Albert Miller and Elizabeth Webb.
Mr. LaRocque introduced his wife, Renee LaRocque; his daughter, Ashley; his sister; and his parents, Mr. and Mrs. LaRocque and Vickie Barto.
Mrs. Duhon introduced her husband, Gene Duhon.
Mr. Robert introduced his wife, Janin Robert.
The Chair declared a recess at 5:15.
The Chair reconvened the meeting at 5:50.
ROLL CALL
The roll was called and the following members were present: Joe A. Andrepont, Billy Breaux, Dale B. Bernard, Clara F. Duhon, Jay L. Duhon, John M. Falgout, Rev. J.L. Franklin, James W. Karr, Sr., Bryan LaRocque, Sheral A. LaVergne, Jimmy Pitre, Gregory P. Robert, Dr. Edward Stephens, Philip Tarver, and R.L. Webb.
Mr. Karr introduced his wife, Lillian Karr.
MINUTES APPROVED
On motion by Mr. Andrepont, seconded by Mr. Duhon and unanimously carried, the minutes of the regular meeting of December 10, 2002, were approved as presented.
Supplemental Agenda
By general consent the Supplemental Agenda was included as part of the regular agenda. ELECTION OF OFFICERS
The Chair called for nominations for the Office of Vice President of the Board for the calendar year 2003. Mr. Karr nominated Mr. Jimmy Pitre for the Office of Vice President; Mr. Andrepont seconded the nomination. By acclamation and general consent without objection, nominations ceased and Mr. Jimmy Pitre was elected Vice President.
The Chair called for nominations for the Office of President of the Board for the calendar year 2003. Mr. Pitre nominated Gregory Robert for the Office of President; Sheral LaVergne seconded the nomination. By acclamation and general consent without objection, nominations ceased and Mr. Gregory Robert was elected President.
Mr. Robert assumed the Chair. Mr. Robert thanked the Board members and stated that he was looking forward to this year. On behalf of the Board, Mr. Robert thanked Mr. Falgout for a job well done during his tenure as President. PRESENTATIONS
Board Members’ Certification Training
Mr. Theriot, Superintendent, reported that Board members are required by state law to receive six hours of training during their term as Board members. He reported that a training session was conducted on December 2 through December 4, 2002.
The following Board members were presented with a certificate for board training in fulfillment of the requirements of Act 66 of the 1998 session of the Louisiana Legislature:
Dale Bernard 15+ Hours Billy Breaux 15+ Hours Clara F. Duhon 15+ Hours Reverend J.L. Franklin 15+ Hours Bryan LaRocque 15+ Hours Sheral A. LaVergne 6 Hours Dr. Edward Stephens 15+ Hours Philip Tarver 15+ Hours R.L. Webb 15+ Hours
The following topics were reviewed:
Finance Health Insurance Property/Casualty Insurance Workers’ Compensation Safety Louisiana Code of Ethics Curriculum and Instruction New Teacher Assessment/Mentoring Grants Elementary Schools Middle Schools High Schools Textbooks Library Services Print Services Media Center Child Welfare and Attendance Nursing Federal Programs Technology Technology Support Center Assessment/Research Special Services Accountability Communications/Public Information Uniform Policy Zero Tolerance Policy Calcasieu Parish Libraries
Mr. Robert recognized Dolores Hicks, Administrative Director of Elementary Schools. Mrs. Hicks introduced Mr. Jeffery Rippel, Director of the Calcasieu Parish Libraries. Mr. Rippel presented to Mr. John Falgout a plaque and a Resolution detailing his accomplishments and expressing their appreciation for his leadership and devotion during his interim position as Director of the Calcasieu Parish Libraries.
I-TEC Classroom Grant Teacher Award Presentation
Sheryl Abshire, Administrative Coordinator of Technology introduced the following recipients of the I-TEC Classroom Grant:
Phyllis Bolton, teacher at LeBleu Settlement Elementary Julie Hebert Ortego, teacher at College Oaks Elementary Stephanie O’Quinn, teacher at Vincent Settlement Elementary Laura LeDoux, teacher at E.K. Key Elementary Kathie Istre, teacher at Dolby Elementary Mitzi Fontenot, teacher at S.J. Welsh Middle Greg English, teacher at Oak Park Middle Bridget Craft, teacher at DeQuincy Elementary Brad Brinkley, teacher at Westlake High
The teachers stated that the I-TEC Grant has provided their classrooms with software and technological equipment, which have been instrumental in stimulating motivation, enthusiasm and has enhanced the students’ accessibility to research.
Principals of the Year for 2002-2003
Mr. Robert recognized Sandra Comeaux, High School Consultant. Mrs. Comeaux introduced the following recipients of the 2002-2003 Principals of the Year Award: Fritzi Fralick, Principal of T.S. Cooley Elementary Magnet School Thomas Finnie, Principal of LeBlanc Middle School David Buller, Principal of Iowa High School
A video presentation was shown from each school in which the faculty and students expressed their appreciation to their principals. Also included in the video presentation were the testimonials of the administrative directors who expanded on the qualities and outstanding performance of Mrs. Fralick, Mr. Finnie, and Mr. Buller. The Board congratulated them and commended their efforts as educators and successful leaders of our school system.
LAE and NEA Awards
Mary Margaret David, Vice-President of Calcasieu Association of Educators, introduced Carol Davis, President of the Louisiana Association of Educators. Ms. Davis presented the Louisiana Association of Educators Administrator Image Award to Pam Quebodeaux, principal at Dolby Elementary School. She stated that Mrs. Quebodeaux displays the highest level of leadership and places an emphasis on setting goals and standards for her, the faculty and students at Dolby Elementary. Through her diligent efforts she has gained the utmost respect from all constituents and she is considered one of the most outstanding leaders among educators in Louisiana.
Next, Ms. Davis presented the National Education Association Christa McAuliff Award to Sheryl Abshire, Administrative Coordinator of Technology. Ms. Davis stated that this award is given to someone who is nationally recognized for their innovative teaching and instruction and also the encouragement of innovation in others. This award is prestigious in the education community and is given in the spirit of Christa McAuliff. She stated that it was with great pleasure to present this award to an outstanding educator, Sheryl Abshire.
On behalf of the Board, Mr. Robert congratulated Mrs. Quebodeaux and Mrs. Abshire for this recognition and great accomplishment.
Amend Agenda
On motion by Rev. Franklin, seconded by Mrs. Duhon and carried, the agenda was amended placing Executive Session/Personnel and Litigation after presentations.
EXECUTIVE SESSION
On motion by Mr. Andrepont, seconded by Mr. Duhon, and unanimously carried, the Board went into Executive Session at 6:35 p.m. to discuss personnel and litigation matters. The Board resumed regular open session at 8:30 p.m.
TAKE APPROPRIATE ACTION
Termination
On motion by Mr. Falgout, seconded by Mr. Andrepont and carried, the termination of Fred Galloway’s head football coaching duties at LaGrange High School was approved. Mrs. Duhon and Rev. Franklin voted nay. Ms. LaVergne abstained.
Rev. Franklin left the meeting.
Permission to Advertise
On motion by Mr. Falgout, seconded by Mr. Ptire and carried, permission to advertise for an Assistant Principal for F. K. White Middle School was approved.
On motion by Mr. Falgout, seconded by Mr. Pitre and carried, permission to advertise for a Head Football Coach for LaGrange High School was approved. Mrs. Duhon voted nay.
Recommendation
On motion by Mr. Pitre, seconded by Mr. Falgout and carried, Henry Hicks, retired principal, was named for the position of Acting Assistant Principal at F. K. White Middle School for the spring semester of the 2002-2003 school session.
Personnel
On motion by Mr. Andrepont, seconded by Mr. Tarver and unanimously carried, the following personnel changes were approved as recommended by the Superintendent:
Resignation
Joyce Collins, Teacher Aide, Fairview Elementary School, recommend that her resignation become effective December 20, 2002.
Crystal Grim, Audiologist, Special Services Department. Recommend that her resignation become effective January 3, 2003.
Nathan Haack, Network Specialist, Technology Department. Recommend that his resignation become effective December 18, 2002.
Stephaine Haack, Teacher, Lake Charles Boston High School. Recommend that her resignation become effective January 9, 2003.
Kristi Schexnider, Teacher, Oak Park Middle School. Recommend that her resignation become effective December 20, 2002.
Ramona Cormier, Teacher, T. H. Watkins Elementary School. Recommend that her resignation become effective January 1, 2003.
Sara Johnston, Speech/Language Pathologist, Special Services Department. Recommend that her resignation become effective December 31, 2002.
Debra Huntsberry, Custodian, LaGrange High School. Recommend that her resignation become effective January 7, 2003.
Robert Goodly, Assistant Principal, F. K. White Middle School. Recommend that his resignation of all duties become effective January 8, 2003.
Lorna Ellender, Teacher, Sulphur High School. Recommend that her resignation become effective January 9, 2003, instead of January 20, 2003, as previously reported.
Robert Maye, Custodian, Barbe Elementary School. Recommend that his resignation become effective December 20, 2002.
Elizabeth Fuselier, Bookkeeper/Secretary, T. S. Cooley Elementary. Recommend that her resignation become effective January 31, 2003.
Shery Goodly, Teacher Aide, J.D. Clifton Elementary School. Recommend that her resignation become effective January 10, 2003.
Shannon Ardoin, Cafeteria Technician, Gillis Elementary School. Recommend that her resignation become effective January 9, 2003.
Rescind Resignation
Brandi Poullard, Teacher, T. H. Watkins Elementary School. Recommend that her resignation be rescinded effective December 20, 2002.
Eugene Boone, Teacher, Hospital / Homebound, Special Services. Recommend that his resignation dated February 13, 2003 be rescinded.
Retirement Notification
Lenora Martin, Bus Driver, D. S. Perkins Elementary School. Recommend that her retirement become effective January 24, 2003.
Napoleon Harmon, Custodian, Reynaud Middle School. Recommend that his retirement become effective February 28, 2003.
Betty Wilson, Cafeteria Manager, R.D. Molo Middle School. Recommend that her retirement become effective May 30, 2003.
Maternity Leave
Heather Mallett, Teacher, Moss Bluff Middle School. Recommend that she be granted a maternity leave beginning April 28, 2003, until May 31, 2003.
Sara White, Teacher, Maplewood Middle School. Recommend that she be granted a maternity leave beginning April 9, 2003, until May 31, 2003.
Daphne Brown, Teacher, Pearl Watson Elementary School. Recommend that she be granted a maternity leave beginning February 21, 2003, until April 28, 2003.
April 22, 2003 Jacinda Vincent, Teacher, Vinton Middle School. Recommend that she be granted a maternity leave beginning April 22, 2003, until May 31, 2003.
Leave Without Pay
Mary Zaunbrecher, Cafeteria Technician, Iowa High School. Recommend that she be granted a leave without pay beginning January 8, 2003, until May 31, 2003.
Susan Graves, Teacher Aide, E. K. Key Elementary School. Recommend that she be granted a leave without pay beginning January 13, 2003, until May 31, 2003.
Joan Vidrine, Teacher Aide, College Oaks Elementary School. Recommend that she be granted a leave without pay beginning January 28, 2003, until March 7, 2003.
Alice Alex, Cafeteria Technician, Starks High School. Recommend that she be granted an extension of her leave without pay beginning January 4, 2003 until January 31, 2003.
Rescind Leave Without Pay
Christiane Perkins, Teacher, St. John Elementary School. Recommend that her leave without pay be rescinded and extended sick leave be used.
Tamaralyne Bailey, Teacher, Prien Lake Elementary School. Recommend that her leave without pay be rescinded effective January 9, 2003.
Medical Sabbatical
Phyllis Anderson, Kindergarten Teacher, J.D. Clifton Elementary. Recommend that she be granted a leave for medical sabbatical for the spring semester of the 2002-03 school session.
James T. Smith, Teacher, Molo Middle School. Recommend that he be granted a leave for medical sabbatical for the spring semester of the 2002-2003 school session.
Luke LeJeune, Teacher, Jake Drost School for Exceptional Children. Recommend that he be granted a leave for medical sabbatical for the spring semester of the 2002-2003 school session.
Litigation
Mr. Tarver made a motion, seconded by Mr. Duhon and carried, approving authorization for legal counsel to settle claim number 069WCM00 and Fund 73WCM99.
COMMITTEE REPORTS
Employee Benefits Committee
Mr. Duhon, Chair, reported that the Calcasieu Parish School Board Employee Benefits Committee met on Monday January 13, 2003; a quorum was present. Staff introduced to the committee the retiree premium eligibility spread sheet and explained each tier to the committee. After discussion a motion was made, seconded and carried, to present to the Board at its meeting a recommendation to pursue the tiered retiree premium eligibility study as well as a study to buy into the medicare program. On behalf of the committee, Mr. Duhon moved to approve the recommendation as presented. The motion carried. Mr. Falgout abstained.
Mr. Duhon reported that on recommendation of the committee at the October 17, 2002, meeting, Mr. Hayes spoke with Mr. Fred Dent, an insurance consultant in Baton Rouge. Following a brief discussion regarding the consultant position, a motion was made, seconded and carried, approving the recommendation to hire Mr. David Drost of the Mercer Group as a consultant for health care insurance for the Calcasieu Parish School Board group health insurance program. It was noted that the agreement includes a two-year contract in the amount of $50,000.00. Mr. Dent submitted a cost of $68,000.00 for a one-year contract. On behalf of the committee, Mr. Duhon moved to accept the contract submitted by Mr. David Drost of the Mercer Group. The motion carried.
It was noted that the cost is not an unnecessary adjustment, but only a change in consultants due to the death of the previous consultant, Mr. Bob Taylor.
Mr. Duhon reported that a motion was made and seconded to have risk management/health insurance present informational programs regarding health insurance issue at two in-service meetings a year in an effort to further communication with employees. On behalf of the committee, Mr. Duhon moved to approve this recommendation as presented. The motion carried.
Mr. Duhon reported for informational purposes that the system has not received an Attorney General’s Opinion on the issue of whether Calcasieu Parish School Board could spend money on retiree premiums.
Next, it was reported that the CPSB health insurance data has been shared with Definity, United Healthcare, State Group Benefits, Blue Cross, Trustmark and Aetna. Correspondence was received from Aetna indicating their decision to decline participation with CPSB. Further responses are anticipated from the other carriers. Renewal information from Trustmark is expected by the end of the month.
There being no further business or discussion, the committee report was concluded.
Mr. Robert, on behalf of the Board, commended and thanked Mr. Duhon for taking on the responsibility of Chairman of the Employee Benefits Committee.
TAKE APPROPRIATE ACTION
Lunch Department 2003-2004 Procurement Calendar
On motion by Mr. Andrepont, seconded by Mr. Duhon and unanimously carried, the following lunch department 2003-2004 procurement calendar was approved:
CALCASIEU PARISH SCHOOL LUNCH DEPARTMENT 2003-04 PROCUREMENT CALENDAR
Items to Be Distribution of Bids Bid Period Opening of Bids Awarding of Procured to Vendors Contracts
ANNUAL CONTRACTS
Milk Products May 16, 2003 July-June June 16, 2003 July 15, 2003*
Ice-Cream Products May 16, 2003 July-June June 16, 2003 July 15, 2003*
Bakery Products May 16, 2003 July-June June 16, 2003 July 15, 2003*
Small/Large May 20, 2003 July-June June 20, 2003 July 15, 2003* Equipment**
Proposal for May 9, 2003 July-June June 9, 2003 June 26, 2003 Participation in Commercial Equipment Repair Services for Schools and Warehouses
* Report to Board ** Small/Large Equipment may include Walk-in Freezers, Coolers, Steamers, and other Large Commercial Equipment as well as Vehicles and/or Computers
TEN-MONTH CONTRACTS
Crackers/Potato Chips May 20, 2003 August-May June 20, 2003 July 16, 2003
Cereals/Toaster May 20, 2003 August-May June 20, 2003 July 16, 2003 Pastries
Services of Providing June 5, 2003 August-May July 7, 2003 July 16, 2003 Chemicals and Dispensers for School Cafeteria Dishwashers and Leasing of Dishwashers*
* This contract provides for a renewal option with 2002-03 school year successful vendor. If renewed, this bid will not be issued.
FIVE-MONTH CONTRACTS
Frozen/Chilled Foods May 15, 2003 August-December June 16, 2003 June 30, 2003 (Meats, Fruits, Bakery November 3, 2003 January-May December 3, 2003 December 19, 2003 Items, Vegetables)
Non-Food Expendable May 22, 2003 August-December June 23, 2003 July 11, 2003 Supplies (Paper and November 4, 2003 January-May December 4, 2003 December 19, 2003 Cleaning Products)
Canned Goods/ May 23, 2003 August-December June 23, 2003 July 11, 2003 General Support October 3, 2003 January-May November 3, 2003 December 18, 2003 Grocery Items
Frozen/Chilled May 27, 2003 August-December June 27, 2003 July 15, 2003 Juices November 6, 2003 January-May December 9, 2003 December 19, 2003
All of the above contracts have an option to renew with the successful vendor for the duration of the school year (second scheduled bid) if services/products have been satisfactory. Therefore, distribution of bids for the second bid period may or may not be necessary.
A written Procurement Plan is available for review in the Calcasieu Parish School Food Service Department, 726 East College Street, Lake Charles, Louisiana.
Sulphur High School Band Out-of-State Trip
On motion by Mr. Andrepont, seconded by Mr. Duhon and unanimously carried, the Sulphur High School band out-of-state trip to Orlando, Florida, to perform at the Magic Music Days Concert Band/Winter Guard competition, was approved.
Dequincy High School Band Out-of-State Trip
On motion by Mr. Karr, seconded by Mr. Duhon and unanimously carried, the DeQuincy High School band out-of-state trip to Orlando, Florida, to perform at the Magic Music Days Concert Band/Winter Guard competition, was approved.
Joint Services Agreement Between the City of DeQuincy and Calcasieu Parish School Board
On motion by Mr. Karr, seconded by Mr. Duhon and carried, the following agreement was approved:
JOINT SERVICES AGREEMENT BETWEEN
CITY OF DEQUINCY
AND
CALCASIEU PARISH SCHOOL BOARD
The following agreement is hereby entered into by and between the CITY OF DEQUINCY, hereinafter referred to as the “CITY”, represented herein by Buddy Henagan, Mayor, and the CALCASIEU PARISH SCHOOL BOARD, hereinafter referred to as the “SCHOOL BOARD”, represented herein by____________________, President. WHEREAS, the SCHOOL BOARD, from time to time in critical situations would benefit from additional services provided by the CITY on SCHOOL BOARD property in the DeQuincy area, WHEREAS, CITY resources may be available to help DeQuincy area schools in critical need situations, WHEREAS, the SCHOOL BOARD uses CITY property in various instances such as extra curricular and sports related educational activities, WHEREAS, the SCHOOL BOARD may benefit from the upgrade in CITY property at times through the use of SCHOOL BOARD resources, WHEREAS, this joint undertaking by these two public bodies is believed to be in the best interest of the people of the area to be served; THEREFORE, BE IT AGREED between the SCHOOL BOARD and the CITY, as follows: Should a DeQuincy area school administrator make a request of the CITY through its Mayor, and should the Mayor deem CITY resources available to help the schools in critical need situations, then CITY personnel, equipment, or other resources may be dispatched on CALCASIEU PARISH SCHOOL BOARD property to help remedy such critical need situations, and Should the City of DeQuincy need upgrades in CITY property used by the SCHOOL BOARD for educational activities and should the Mayor request through the appropriate SCHOOL BOARD designee that the SCHOOL BOARD provide resources for such upgrades, then the SCHOOL BOARD may provide such resources at the direction of the Superintendent of Schools for the benefit of the SCHOOL BOARD. The SCHOOL BOARD agrees that it will hold the CITY harmless and indemnify it from any claim or suit for damages or loss by any third party, or by any client served hereunder alleged to have been caused by any act or omission on the part of the SCHOOL BOARD related to service performed under this contract. The CITY agrees to hold the SCHOOL BOARD harmless and indemnify it from any claim or suit by any third party for injuries or damages which may be caused by the CITY, its employees, or any client served under this agreement. The term of this agreement shall commence on ___________ and shall run continuously until written notice of termination by either the SCHOOL BOARD or the CITY. This agreement supercedes and replaces the cooperative services agreement signed in August 1998. THUS DONE AND SIGNED on the dates hereinafter shown, in the parish of Calcasieu, State of Louisiana, in the presence of the undersigned, after a due reading of the whole.
WITNESSES: CITY OF DEQUINCY:
___________________________ __________________________________ By: Buddy Henagan, Mayor
___________________________
This ____ day of ________________ 2003.
_________________________ NOTARY PUBLIC
WITNESSES: CALCASIEU PARISH SCHOOL BOARD
___________________________ /s/Gregory P. Robert___________________ By: Gerogry P. Robert, President
___________________________
This 14th day of January 2003.
_________________________ NOTARY PUBLIC
Approval of Seismic Permit
On motion by Mr. Tarver, seconded by Mr. Duhon and carried, the Seismic permit proposal submitted by HPS Oil and Gas Properties, Inc., for the following was approved:
Township 9 South – Range 7 West, Calcasieu Parish, Louisiana
Section 16: All of Section 16, comprising 640 acres, more or less.
The terms and conditions of this offer are as follows:
Seismic Agreement for a 24-month period at $35.00 per net mineral acre on a mutually agreeable Seismic Agreement form.
Adoption of Bond Resolution for Districts 21, 24, 25, 30 Refinancing
Lake Charles, Louisiana January 14, 2003
The Calcasieu Parish School Board, State of Louisiana, met in regular public session at its regular meeting place in the Calcasieu Parish School Board Office, Lake Charles, Louisiana, at 5:00 o’clock p.m. on January 14, 2003, pursuant to written notice given to each and every member thereof and duly posted in the manner required by law.
President, Gregory P. Robert, called the meeting to order and on roll call, the following members were present: Joe A. Andrepont, Dale B. Bernard, Billy Breaux, Clara F. Duhon, J. L. “Jay” Duhon, John M. Falgout, Rev. J. L. Franklin, James W. Karr, Sr., Bryan LaRocque, Sheral LaVergne, James W. Pitre, Greg Robert, Dr. Edward Stephens, Philip E. Tarver, and R. L. Webb
ABSENT: None
The meeting was called to order and the roll called with the above results.
Thereupon, the following resolution was then introduced, and pursuant to motion made by Mr. Andrepont and seconded by Mr. Breaux, was adopted by the following vote:
YEAS: Mr. Andrepont, Mr. Bernard, Mr. Breaux, Mrs. Duhon, Mr. Duhon, Mr. Falgout, Rev. Franklin, Mr. Karr, Mr. LaRocque, Ms. LaVergne, Mr. Pitre, Dr. Stephens, Mr. Tarver, and Mr. Webb
NAYS: None
NOT VOTING: President Robert
RESOLUTION
A RESOLUTION AUTHORIZING THE CALCASIEU PARISH SCHOOL BOARD TO PROCEED WITH DEVELOPMENT OF A CURRENT REFUNDING OF CERTAIN OUTSTANDING BONDS OF SCHOOL DISTRICT NOS. 21, 24, 25 AND 30; AUTHORIZING ISSUANCE BY SCHOOL DISTRICT NO. 21 OF NOT EXCEEDING $1,500,000 OF GENERAL OBLIGATION REFUNDING BONDS; ISSUANCE BY SCHOOL DISTRICT NO. 24 OF NOT EXCEEDING $1,750,000 OF GENERAL OBLIGATION REFUNDING BONDS; ISSUANCE BY SCHOOL DISTRICT NO. 25 OF NOT EXCEEDING $850,000 OF GENERAL OBLIGATION REFUNDING BONDS; AND ISSUANCE BY SCHOOL DISTRICT NO. 30 OF NOT EXCEEDING $3,750,000 OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2003; MAKING APPLICATION TO THE STATE BOND COMMISSION AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.
WHEREAS, the Calcasieu Parish School Board, acting as the governing authority of School District Nos. 21, 24, 25 and 30 of Calcasieu Parish, Louisiana (the “Issuers”), after examining available data, has determined that there is substantial need within the Issuers for refunding certain outstanding General Obligation Refunding Bonds by each Issuer, in accordance with the provisions of Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended; and
WHEREAS, issuance of certain general obligation refunding bonds of said School Districts will assist the Issuers in alleviating such need;
NOW, THEREFORE, BE IT RESOLVED by the Calcasieu Parish School Board, the governing authority of each of School District Nos. 21, 24, 25, and 30 of Calcasieu Parish, Louisiana, as follows:
SECTION 1. The Calcasieu Parish School Board does hereby authorize School District No. 21 of Calcasieu Parish, Louisiana, to proceed with a plan of refunding of certain of its outstanding bonds, involving the proposed issuance by School District No. 21 of not exceeding $1,500,000 General Obligation Refunding Bonds, 2003 Series, said bonds to mature not later than April 1, 2008, at a rate or rates not exceeding 4% per annum.
SECTION 2. The Calcasieu Parish School Board does hereby authorize School District No. 24 of Calcasieu Parish, Louisiana, to proceed with a plan of refunding of certain of its outstanding bonds, involving the proposed issuance by School District No. 24 of not exceeding $1,750,000 General Obligation Refunding Bonds, 2003 Series, said bonds to mature not later than July 15, 2012, at a rate or rates not exceeding 4% per annum.
SECTION 3. The Calcasieu Parish School Board does hereby authorize School District No. 25 of Calcasieu Parish, Louisiana, to proceed with a plan of refunding of certain of its outstanding bonds, involving the proposed issuance by School District No. 25 of not exceeding $850,000 General Obligation Refunding Bonds, 2003 Series, said bonds to mature not later than March 1, 2006, at a rate or rates not exceeding 4% per annum.
SECTION 4. The Calcasieu Parish School Board does hereby authorize School District No. 30 of Calcasieu Parish, Louisiana, to proceed with a plan of refunding of certain of its outstanding bonds, involving the proposed issuance by School District No. 30 of not exceeding $3,750,000 General Obligation Refunding Bonds, 2003 Series, said bonds to mature not later than August 1, 2007, at a rate or rates not exceeding 4% per annum.
SECTION 5. Application is hereby formally made to the Louisiana State Bond Commission, pursuant to the provisions of Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, for consent, approval and authority to issue, sell and deliver the bonds herein authorized, to be secured by and payable from the levy and collection of annual ad valorem taxes on all taxable property within the limits of each respective Issuer, and the pledge of the proceeds to be derived from that portion of the funds received by each Issuer from the State Revenue Sharing Fund to offset current losses caused by the homestead exemption, if any.
SECTION 6. The Secretary is empowered, authorized and requested to forward to the Louisiana State Bond Commission a certified copy of this resolution which shall constitute a formal application as herein provided.
SECTION 7. There being a real public necessity for the retention and employment of legal counsel to provide specialized legal services in connection with issuance of the Bonds by the Issuer, and it appearing that the public interest requires obtaining of such specialized legal services, Joseph A. Delafield, A Professional Corporation, of Lake Charles, Louisiana (“Bond Counsel”), is hereby employed for such purposes. The fee for the work to be performed by Bond Counsel is contingent upon the issuance, sale and delivery of the Bonds, and shall be in accordance with the maximum fee schedule of the Attorney General of the State of Louisiana for comprehensive legal and coordinate professional work of bond attorneys and bond counsel in the issuance of general obligation bonds.
SECTION 8. The employment of Crews & Associates, Little Rock, Arkansas, as Underwriter in connection with the Bonds is hereby approved. The compensation of the Underwriter shall be payable from the proceeds of the Bonds and shall be subject to the approval of the Issuer and the Louisiana State Bond Commission.
This Resolution was declared adopted on this 14th day of January, 2003.
/s/ Gregory P. Robert GREGORY P. ROBERT, President
ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
(Other business not pertinent to the above appears in the minutes of the meeting.)
Pursuant to motion duly made and carried, the meeting was adjourned. /s/ Gregory P. Robert GREGORY P. ROBERT, President
ATTEST:
/s/ Jude W. Theriot JUDE W. THERIOT, Secretary
STATE OF LOUISIANA
PARISH OF CALCASIEU
I, JUDE W. THERIOT, certify that I am the duly qualified and acting Superintendent of Schools of Calcasieu Parish, Louisiana, and as such, Ex-Officio Secretary of the Calcasieu Parish School Board, the governing authority of School District Nos. 21, 24, 25 and 30 of Calcasieu Parish, Louisiana.
I further certify that the above and foregoing is a true and correct copy of an excerpt from the minutes of a meeting of the Calcasieu Parish School Board held on January 14, 2003, and of a resolution adopted at said meeting as said minutes and resolution appear officially of record in my possession.
IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the Calcasieu Parish School Board on this 14th day of January 2003.
JUDE W. THERIOT, Secretary
BID REPORTS
Hewlett Packard Networking Switches for Several Schools, General Funds, Bid Number 2003-42
The following bids were received:
Vendor Name Bid Price
Govconnection $45,020.00 Merrimack, NH
TSA, Inc. $51,660.00 Houston, TX
Microwarehouse $49,811.04 Norwalk, CT
Insight Public Sector $48,684.68 Lake Wales, FL
Comp USA, Inc. $64,383.92 Dallas, TX
CDW Government, Inc. $53,632.00 Vernon Hills, IL
On motion by Mrs. Duhon, seconded by Ms. LaVergne and carried, the low bid meeting specifications from Govconnection for the total amount of $45,020.00 was approved.
Classroom Furniture for Westwood Elementary School, School District 23 Bond Funds, Bid Number 2003-43
The following bid was received: Vendor Name Bid Price
School Specialty, Inc. $51,048.00 Bernice, LA
On motion by Dr. Stephens, seconded by Mr. Breaux and carried, the awarding of the bid for classroom furniture for Westwood Elementary School was delayed, thus allowing additional time needed to review bid.
Sale of Used Surplus Wooden Pallets
The following bids were received:
Bidder Amount of BidCassidy Williams 26¢ per pallet Danny Eccles 35¢ per pallet On motion by Mrs. Duhon, seconded by Mr. Duhon and carried, the bid for disposal of the pallets was awarded to the highest bidder, Mr. Eccles, for the amount of 35¢ per pallet.
Additions and Renovations to Vinton Elementary School Phase II, School District Number 26 Bond Funds, Bid Number 2003-09PC, Ellender Architects and Associates, Designer
The following bids were received:
Contractor Base Bid Alt. #1 Alt. #2
Lewing Construction $1,103,000.00 +$70,900.00 +$68,300.00 Priola Construction $1,124,000.00 +$85,000.00 +$69,000.00 Ribbeck Construction $1,180,764.00 +$78,938.00 +$61,475.00
Alt. #1 – Plus – Rework concrete walkways to facilitate improved drainage as detailed on plans.
Alt. #2 – Plus – Refinish existing restrooms in the front classroom building.
On motion by Mr. Duhon, seconded by Mr. Andrepont and carried, the contract was awarded to Lewing Construction Company (base bid plus alternates #1 and #2) in the amount of One Million Two Hundred Forty-Two Thousand Two Hundred and no/100 Dollars ($1,242,200.00) as the lowest qualified bid meeting specifications.
PERMISSION TO ADVERTISE
Classroom Furniture and Audio Visual Equipment for S.P. Arnett Middle School, School District Number 23 Bond Funds, Bid Number 2003-44
On motion by Dr. Stephens, seconded by Mr. Breaux and carried, permission to advertise for classroom furniture and audio visual equipment for S.P. Arnett Middle School, school district number 23 bond funds, bid number 2003-44, was approved.
Band Instruments, General Funds, Bid Number 2003-46
On motion by Mr. Karr, seconded by Mr. Duhon and carried, permission to advertise for band instruments, general funds, bid number 2003-46, was approved.
Audio Visual Equipment for Libraries, General Funds, Bid Number 2003-47
On motion by Mr. Karr, seconded by Mr. Duhon and carried, permission to advertise for audio visual equipment for libraries, general funds, bid number 2003-45, was approved.
Mr. Theriot reported that the site has not been determined for the project, “New St. John Elementary School.” He stated that the school system purchased a site next to the existing St. John School and also purchased a site for the new possible 6th grade center. Due to the failure of the bond issue that supported construction of a 6th grade center the designated property purchased for the 6th grade complex is available for future projects. Mr. Theriot stated that the previously purchased property (6th grade site) or the recently purchased property near the existing school would be considered for the new school construction project.
Site Preparation for the Project “New St. John Elementary School,” School District Number 34 Bond Funds, Moss Architects, Inc., and King Architects, Inc., Designers
On motion by Mr. Pitre, seconded by Mr. Tarver and carried, permission to advertise for the site preparation for the project “New St. John Elementary School,” school district number 34 bond funds, Moss Architects, Inc., and King Architects, Inc., designers, was approved.
New St. John Elementary School, School District Number 34 Bond Funds, Moss Architects, Inc., and King Architects, Inc., Designers
On motion by Mr. Pitre, seconded by Mr. Tarver and carried, permission to advertise for the project, “New St. John Elementary School,” school district number 34 bond funds, Moss Architects, Inc., and King Architects, Inc., designers, was approved.
Furniture for John J. Johnson Elementary School, School District Number 31 Bond Funds, Bid Number 2003-49
On motion by Mrs. Duhon, seconded by Ms. LaVergne and carried, permission to advertise for furniture for John J. Johnson Elementary School, school district number 31 bond funds, bid number 2003-49, was approved.
CORRESPONDENCE
Change Order Number One (1) for the Project “Sulphur High School Ninth Grade Campus”
On motion by Mr. Andrepont, seconded by Mr. Duhon and carried, change order number one (1) for the project “Sulphur High School Ninth Grade Campus,” school district number 30 bond funds, for a decrease of forty-eight (48) days, C.R. Fugatt, AIA, designer; Alfred Palma, Inc., contractor, was approved.
Change Order Number Three (3) for the Project “Classroom PodsPhase III”
On motion by Mr. Andrepont, seconded by Mr. Duhon and carried, change order number three (3) for the project “Classroom Pods Phase III,” project number 204987, for an increase of $900.00, riverboat funds, C.R. Fugatt, AIA, designer; Picheloup Construction, contractor, was approved.
Change Order Number Three (3) for the Project “John J. Johnson Elementary School”
There was concern expressed relative to the extension of 110 days. Mr. Zembower, architect, reported that the days represent rain days that were accumulated until the end of the project. Mr. Theriot reported that the construction manager was instructed to submit change orders in a timely manner to avoid so many at the end of a project.
After a brief discussion, Mrs. Duhon made a motion, seconded by Ms. LaVernge and carried, approving change order number three (3) for the project “John J. Johnson Elementary School,” school district number 31 bond funds, project number 9922, for an increase of $22,602.75 and an extension of 110 days, C. Gayle Zembower, Architect, Inc., designer; Priola Construction Corporation, contractor.
Change Order Number Two (2) for the Project “Additions and Renovations to Reynaud Middle School”
On motion by Mrs. Duhon, seconded by Ms. LaVergne and carried, change order number two (2) for the project “Additions and Renovations to Reynaud Middle School,” school district number 31 bond funds, project number 9923, for an increase of $20,647.00 and an extension of 27 days, C. Gayle Zembower, Architect, Inc., designer; Alfred Palma, Inc., contractor, was approved.
Change Order Number Nine (9) for the Project “Additions and Renovations to Pearl Watson Elementary School”
On motion by Mrs. Duhon, seconded by Ms. LaVergne and carried, change order number nine (9) for the project “Additions and Renovations to Pearl Watson Elementary School,” school district number 31 bond funds, project number 2000-24P, for an increase of $5,095.00 and an extension of 10 days, C. Gayle Zembower, Architect, Inc., designer; Alfred Palma, Inc., contractor, was approved.
Change Order Number Four (4) for the Project “New Moss Bluff Middle School”
On motion by Mr. LaRocque, seconded by Ms. LaVergne and carried, change order number four (4) for the project “New Moss Bluff Middle School,” project number 2001-26PC, sales tax district number 3, for an increase of $60,969.64 and an extension of nineteen (19) days, Moss Architects, Inc., designer; Bessette Development, Inc., contractor, was approved.
Recommendation of Acceptance for “Sam Houston High School Paving Project”
On motion by Mr. LaRocque, seconded by Ms. LaVernge and carried, recommendation of acceptance for “Sam Houston High School Paving Project,” Moss Architects, Inc., designer; Cypress General Contractors, contractor, was approved. SUPERINTENDENT'S REPORT
Denise Breaux and Katherine Darlene Morris – National Board Certified
Denise Breaux and Darlene Morris met the standard for National Board Certification set by the board of directors in the National Board for Professional Teaching Standards (NBPTS). Mrs. Breaux teaches at Moss Bluff Middle School and Mrs. Morris currently serves as a middle school Math Content Leader. Congratulations to Mrs. Morris and Mrs. Breaux for this great achievement.
Louisiana School Boards Association Annual Convention
The 2003 LSBA Convention in Monroe, Louisiana, will begin on Thursday, March 6 through Saturday, March 8. Please contact my office as soon as possible if you are interested in attending.
National School Boards Association 63rd Annual Conference
The 63rd Annual NSBA Conference will be held in San Francisco, California, from April 5 – 8. Again, please contact Melinda as soon as possible if you are interested in attending.
COMMITTEE ASSIGNMENTS
Mr. Robert, Board President, announced the following committee assignments:
ADMINISTRATION & PERSONNEL PUPIL PERSONNEL
Jay Duhon, Chair Clara Duhon, Chair
John Falgout, Vice-Chair Rev. J. L. Franklin, Vice-Chair
Billy Breaux Dr. Edward Stephens
Rev. J. L. Franklin BARBARA BANKENS, SECRETARY
Bryan LaRocque INSURANCE COMMITTEE
Sheral LaVergne Philip Tarver, Chair
Dr. Edward Stephens Billy Breaux, Vice-Chair
Philip Tarver Dale Bernard
R. L. Webb Clara Duhon
WAYNE SAVOY, SECRETARY RON HAYES, SECRETARY
BUDGET/FISCAL MANAGEMENT CURRICULUM & INSTRUCTION Jimmy Pitre, Chair Joe Andrepont, Chair
Sheral LaVergne, Vice-Chair R. L. Webb, Vice-Chair
Billy Breaux Dale Bernard
Clara Duhon Greg Robert
Rev. J. L. Franklin James Karr
James Karr Bryan LaRocque
Philip Tarver Jimmy Pitre
KARL BRUCHHAUS, SECRETARY Dr. Edward Stephens
GOALS & OBJECTIVES Philip Tarver
Bryan LaRocque, Chair LEO MILLER, JR., SECRETARY
James Karr, Vice-Chair
Greg Robert
JUDE W. THERIOT, SECRETARY
ANNOUNCEMENTS/REQUESTS
Mr. LaRocque requested a letter of condolence to be sent to the family of Michael Lewis. Michael was a student at Sam Houston High School.
Mr. Falgout stated that Mr. Hackett, a retired architect, has assigned to Gayle Zembower, architect, all system projects that were approved for Mr. Hackett. He reported that the Board has not approved this assignment and requested staff to establish the relationship between Mr. Hackett and Mr. Zembower. It was suggested that staff report to the Board at the next meeting their findings relative to this issue.
Mr. Webb requested a letter of condolence be sent to the family of Anthony Wells. Anthony was a student at Gillis Elementary School.
Mrs. Duhon encouraged all Board members to attend the upcoming LSBA and NSBA Annual Conferences. She requested that the Pupil Personnel Committee meeting be scheduled the same day as the Board meetings.
Dr. Stephens requested a letter of condolence be sent to the family of Marion Benson. Mr. Benson was a longtime coach, teacher, and principal in Westlake.
Mr. Karr welcomed the new Board members and expressed his eagerness to work with them.
Mr. Breaux requested that staff wear name badges so that the new Board members will become familiar with staff members. He expressed his pleasure to be a part of the Board and was looking forward to the next four years.
SHEDULE STANDING COMMITTEE MEETINGS
Curriculum and Instruction Committee – Thursday, January 30, 4:45 Budget/Fiscal Management Committee – Tuesday, February 4, 4:45 Employee Benefits Committee – Monday, February 10, 4:45
Meeting Adjourned
On motion by Mr. Falgout, seconded by Ms. LaVergne and unanimously carried, the meeting was adjourned at 9:00 p.m.
/s/Jude W. Theriot /s/Gregory P. Robert Jude W. Theriot, Secretary Gregory P. Robert, President
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