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DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, August 17, 2004, at 5:00 p.m. The meeting was called to order by James Pitre, President. The prayer was led by Philip Tarver; Mr. Robert led the Pledge of Allegiance.
ROLL CALL
The roll was called and the following members were present: Joe A. Andrepont, Billy Breaux, Clara F. Duhon, Jay L. Duhon, John M. Falgout, Rev. J.L. Franklin, James W. Karr, Sr., Bryan LaRocque, Sheral A. LaVergne, James W. Pitre, Gregory P. Robert, Dr. Edward Stephens, Philip Tarver and R.L. Webb.
Dale B. Bernard was absent.
MINUTES APPROVED
On motion by Mr. Andrepont, seconded by Mr. Robert and unanimously carried, the minutes of the regular meeting of August 3, 2004, were approved as presented. Supplemental Agenda
By general consent the Supplemental Agenda was included as part of the regular agenda.
PRESENTATIONS
Joey Alcede – Candidate for Marshal
Mr. Joey Alcede, candidate for Marshal, was recognized. Mr. Alcede stated that he has 33 years of law enforcement experience. He added that, if elected, he would pledge to be a team player and would dedicate his efforts toward full cooperation with the school system. He actively participates in community projects.
Morgan Hawkins – Young Authors Program National Recognition
Dolores Hicks, Administrative Director of Elementary Schools, announced that Morgan Hawkins, a fourth grade student at T.S. Cooley Magnet Elementary School, represented Zeta Psi Omega chapter at the South Central Region National Convention. Morgan’s entry in the “Young Authors” program placed first in the competition, which included children from across the nation. She was honored at the Zeta Psi Omega Chapter Alpha Kappa Alpha Sorority Inc., National Convention held July 13-18 in Nashville. Morgan and her parents, Pamela and Bryant Hawkins, were congratulated by the Board.
2004 BellSouth Teacher Mini-Grants
Mandi Mitchell, BellSouth Telecommunications, Inc., Regional Manager, presented a $500.00 grant award to each of the following teachers:
Kathrine Elliott College Oaks Elementary School Veronica Long R.W. Vincent Elementary School
The Board congratulated Ms. Elliott and Ms. Long, commending their efforts and dedication as educators. They also extended their gratitude to BellSouth for their continued support.
TAKE APPROPRIATE ACTION
2004 Adoption of Millages
In accordance with the open meetings law and the additional requirements of Article VII, Section 23 of the Constitution, Mr. Pitre called for discussion or questions relative to the millage rate(s) as presented by Karl Bruchhaus, Chief Financial Officer. After a brief discussion, a motion was made by Mr. Andrepont, seconded by Ms. LaVergne and carried, approving the following resolution:
CALCASIEU PARISH SCHOOL BOARDPRIVATE RESOLUTION
BE IT RESOLVED, by the Calcasieu Parish School Board of the Parish of Calcasieu, Louisiana, in public hearing held on August 17, 2004, which hearing conducted in accordance with the open meetings law and the additional requirements of Article VII, Section 23(C) of the Constitution, that the following adjusted millage rate(s) be and are hereby levied upon the dollar of the assessed valuation of all property subject to ad valorem taxation within said Parish for the year 2004, for the purpose of raising revenue:
General Fund (Parishwide)
Constitutional Tax 5.57 Mills Special School Maintenance & Operations Taxes - MT #1 (9.52 Mills) 13.15 Mills MT #2 (3.63 Mills)
Bond Sinking Funds
School District No. 21 14.0 Mills School District No. 22 10.5 Mills School District No. 23 11.5 Mills School District No. 24 20.5 Mills School District No. 25 52.0 Mills School District No. 26 36.0 Mills School District No. 27 0 Mills School District No. 28 19.5 Mills School District No. 30 27.0 Mills School District No. 31 36.5 Mills School District No. 33 19.0 Mills School District No. 34 13.0 Mills School District No. 34 (Stadium) 1.0 Mills
Renewable Taxes
School District No. 28 10.0 Mills
BE IT FURTHER RESOLVED that the Assessor of the Parish of Calcasieu, State of Louisiana, shall extend upon the assessment roll for the year 2004 the taxes herein levied, and the tax collector of said Parish shall collect and remit the same to said taxing authority in accordance with the law.
BE IT FURTHER RESOLVED that the foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:
YEAS: 14 NAYS: 0 ABSTAINED: 0 ABSENT: 1
CERTIFICATE I hereby certify that the foregoing is a true and exact copy of a resolution adopted at a regular board meeting held on August 17, 2004 at which time a quorum was present and voting. Lake Charles, Louisiana, this day of , 2004.
Jude W. Theriot, Secretary Calcasieu Parish School Board
Mr. Andrepont recognized City Councilman Chris Duncan, who was in attendance on behalf of the City of Sulphur.
Right-Of-Way Agreement with Entergy Gulf States
On motion by Mr. Andrepont, seconded by Mr. Breaux and carried, the Right-of- Way- Instrument with Entergy Gulf States, which involves a standard easement at E.K. Key Elementary School was approved.
Mr. Andrepont introduced and recognized City Councilman Chris Duncan, who was in attendance on behalf of the City of Sulphur.
BID REPORTS
Additions and Renovations to Washington/Marion High School, Cosmetology Department, Phase 3 Various Funds, Ellender Architects and Associates, LLC, Designer
The following bids were received:
Contractor Base Bid Alt. #1
Priola Construction $374,000.00 ($6,500.00) Shannon Smith Const. $355,000.00 ($6,200.00) Lewing Construction $347,400.00 ($3,600.00) Carlton Construction $358,496.00 ($1,975.00) John D. Myers & Associates $341,400.00 ($10,500.00) Charles Miller Construction $352,000.00 ($7,000.00)
Alt.#1: In lieu of adding Public Entry 100 provide an aluminum framed glass entrance in the exterior wall (8’10” tall by 8’0” wide similar to door elevation 1) with a 12’9” wide by 4’0” deep pre-finished metal canopy
Ms. LaVergne made a motion, seconded by Mrs. Duhon, to accept the bid submitted by John D. Myers & Associates (base bid plus alternate number one) in the amount of Three Hundred Thirty Thousand Nine Hundred Dollars and no/100----($330,900.00).
There was discussion concerning funding. It was noted that the majority of the cost would be funded with bond interest money. It was explained that the program would correlate with the Option 3 program and the trade and industry curriculum. The state regulation allows 12 to 15 students per class. It was noted that over 100 students expressed interest in the program.
After further discussion Mr. Falgout offered an amendment to the motion, seconded by Mr. Karr, to fund the cosmetology project by utilizing $150,00.00 bond interest, $70,000.00 maintenance funds and riverboat proceeds for the remainder of cost not to exceed $110,00.00. The motion carried.
Mr. Pitre called for a vote on the motion as amended. The motion carried.
Classroom Pods, Phase V, Riverboat Funds, Bid Number 2005-01PC, C.R. Fugatt, AIA, Designer
The following bids were received:
Contractor Base Bid
Bessette Development $1,360,000.00 James Fontenot Construction $1,398,900.00 Lewing Construction $1,344,000.00 Miller and Associates $1,323,000.00 John D. Myers & Associates $1,420,000.00 Picheloup Construction $1,472,888.00 Priola Construction $1,403,000.00 Shannon Smith Construction $1,286,950.00
On motion by Mr. Duhon, seconded by Mr. Webb and carried, the contract was awarded to Shannon Smith Construction Company (base bid) in the amount of One Million Two Hundred Eighty Six Thousand Nine Hundred Fifty Dollars & No/100-----------($1,286,950.00) as the lowest qualified bid meeting specifications.
CORRESPONDENCE
Beneficial Occupancy for the Project “Westwood Elementary School Classroom Pods,” Phase IV, Riverboat Funds
On motion by Dr. Stephens, seconded by Mr. Breaux and carried, beneficial occupancy for the project “Westwood Elementary School Classroom Pods,” phase IV, riverboat funds, bid number 2004-08PC, C.R. Fugatt, AIA, designer; Picheloup Construction, contractor, was approved.
Change Order Number Eighteen (18) for the Project “Sulphur High School 9th Grade Campus,” School District Number 30 Bond Funds
On motion by Andrepont, seconded by Mr. Breaux and carried, change order number eighteen (18) for the project “Sulphur High School 9th Grade Campus,” school district number 30 bond funds, project number 208877, for an increase of $23,444.00 and an extension of 60 days, C.R. Fugatt, AIA, Architect, designer; Alfred Palma, Inc., contractor, was approved.
Beneficial Occupancy (South Building) for the Project “Sulphur High School 9th Grade Campus,” School District Number 30 Bond Funds
On motion by Mr. Breaux, seconded by Mr. Andrepont and carried, beneficial occupancy (south building) for the project “Sulphur High School 9th Grade Campus,” school district number 30 bond funds, project number 208877, C.R. Fugatt, AIA, Architect, designer; Alfred Palma, Inc., contractor, was approved.
Change Order Number Six (6) for the Project “Additions and Renovations to Barbe Elementary School,” School District Number 34 Bond Funds
On motion by Mr. Falgout, seconded by Mr. Tarver and carried, change order number Six (6) for the Project “Additions and Renovations to Barbe Elementary School,” School District Number 34 Bond Funds, Project Number 2003-22PC, for an Increase of $10,518.00, C.R. Fugatt, AIA, Designer; Picheloup Construction, Contractor
Change Order Number Three (3) for the Project “New St. John Elementary School,” School District Number 34 Bond Funds
On motion by Mr. Tarver, seconded by Mr. Robert and carried, change order number three (3) for the project “New St. John Elementary School,” school district number 34 bond funds, project number 2004-07PC, for an extension of nine (9) days, King and Moss Architects, Inc., designers; Alfred Palma, Inc., contractor, was approved.
Change Order Number One (1) for the Project “Additions and Renovations to F.K. White Middle School,” Phase 2, School District Number 33 Bond Funds
On motion by Mr. Falgout, seconded by Rev. Franklin and carried, change order number three (3) for the project “Additions and Renovations to F.K. White Middle School,” phase 1, school district number 33 bond funds, project number EA2002-10, for an increase of $8,244.20, Ellender Architects & Associates, LLC, designer; Priola Construction, contractor, was approved.
Recommendation of Acceptance for the Project “Additions and Renovations to F.K. White Middle School,” Phase 1, School District Number 33 Bond Funds
On motion by Mr. Falgout, seconded by Rev. Franklin and carried, recommendation of acceptance for the project “Additions and Renovations to F.K. White Middle School,” phase 1, school district number 33 bond funds, project number EA2002-10, Ellender Architects & Associates, LLC, designer; Priola Construction, contractor, was approved.
Change Order Number One (1) for the Project “Additions and Renovations to T.H. Watkins Elementary School,” Phase 2, School District Number 33 Bond Funds
On motion by Mr. Falgout, seconded by Rev. Franklin and carried, change order number one (1) for the project “Additions and Renovations to T.H. Watkins Elementary School,” phase 2, school district number 33 bond funds, project number EA2004-3, for an increase of $14,036.40, Ellender Architects & Associates, LLC, designer; Priola Construction, contractor, was approved.
Change Order Number Four (4) for the Project “Additions and Renovations to T.H. Watkins Elementary School,” Phase 1, School District Number 33 Bond Funds
On motion by Mr. Falgout, seconded by Rev. Franklin and carried, change order number four (4) for the project “Additions and Renovations to T.H. Watkins Elementary School,” phase 1, school district number 33 bond funds, project number EA2002-11, for an increase of 4,602.13, and an extension of 22 days, Ellender Architects & Associates, LLC, contractor, was approved.
Recommendation of Acceptance for the Project “Additions and Renovations to T.H. Watkins Elementary School,” Phase 1, School District Number 33 Bond Funds
On motion by Mr. Falgout, seconded by Rev. Franklin and carried, recommendation of acceptance for the project “Additions and Renovations to T.H. Watkins Elementary School,” phase 1, school district number 33 bond funds, project number EA2002-11, Ellender Architects & Associates, LLC, designer; Priola Construction, contractor, was approved.
SUPERINTEDENT’S REPORT
Celebrate the Success!
Executive staff and the district’s quality leadership team met for two days with Jim Shipley, internationally known continuous improvement specialist, to develop the system’s five primary goals and the system’s operational and deployment plans. A summary report will be presented at a later date. On September 2nd Karl Bruchhaus, Chief Financial Officer, will lead a work session for the business departments of the school system so that they may develop their individual continuous improvement deployment plans that align with the district’s goal of effective and efficient operations.
Quality/Continuous Improvement
Missy Bushnell, Quality Mentor, will provide 2 days of quality/continuous improvement training for approximately 25 Elementary, Middle, and High School LINCS Math and English/Language Arts Content Leaders and PreK Resource Coordinators on August 17th and 18th. The training will be in the C&I Building on Shattuck Street.
League of Women Voters
The League of Women Voters has invited the Calcasieu Parish School System to provide a LEAP Testing presentation on the Police Jury's Government Channel on Tuesday, August 24th at 6:30 p.m. Board members and the public are encouraged to attend. The live program will be videotaped for re-broadcasting. Charlene Chiasson and Tom Hatfield are developing the format for the presentation.
CONDOLENCES/RECOGNITIONS
Mrs. Duhon announced that she has been asked to serve as a NSBA Conference Panelist. She solicited ideas from the Board for topics of interest that they would like to be addressed at the conference which is scheduled in April 2005.
Mr. Falgout requested a letter of condolence to the family of Charles Herrigan. Mr. Herrigan was a retired teacher.
Ms. LaVergne requested a letter of commendation to Pastor Samuel C. Tolbert, Jr., and the family of Greater St. Mary Baptist Church for its outstanding youth training program, “Spiritual and Educational Development.” Also, to send a letter to the Greater St. Mary Baptist Church Drill Team for placing 2nd at the State Youth Conference in Hammond.
Mr. Pitre requested letters of appreciation to all contractors for the expeditious and cooperative manner in which they have managed the construction projects. Ms. LaVergne also commended Alfred Palma Construction Company. The company and Ray D. Molo Middle School were featured in the monthly issue of National Contractors.
Mr. Breaux commended the maintenance department of an outstanding job ensuring that the school facilities were ready for the beginning of the school session.
SCHEDULE STANDING COMMITTEE MEETINGS
Curriculum and Instruction Committee – Thursday, September 9, 4:45 Board Meeting – Tuesday, September 14, 5:00
EXECUTIVE SESSION
On motion by Mr. Falgout, seconded by Mr. Robert and unanimously carried, the Board went into Executive Session at 5:50 p.m. to discuss personnel matters. The Board resumed regular open session at 6:00 p.m.
TAKE APPROPRIATE ACTION
Personnel
On motion by Andrepont, seconded by Mr. Webb and unanimously carried, the following personnel changes were approved as recommended by the Superintendent:
Resignation
Glenda Sittig, Teacher Aide, J. I. Watson Middle School. Recommend that her resignation become effective May 31, 2004 – received August 5, 2004.
Vickie Carrier, Bus Driver, Dolby Elementary School. Recommend that her resignation become effective May 31, 2004 – received August 4, 2004. Elizabeth Trahan, Counselor, Barbe Elementary School. Recommend that her resignation become effective May 31, 2004 – received August 10, 2004.
LaShawna Miller, Teacher Aide, Oak Park Middle School. Recommend that her resignation become effective May 31, 2004 – received August 9, 2004.
Frederick Johnson, Custodian, Frasch Elementary School. Recommend that his resignation become effective August 31, 2004.
Marla Sanders, Teacher, J. I. Watson Middle School. Recommend that her resignation become effective May 31, 2004 – received August 10, 2004.
Beth Nickel, School Nurse, Nursing Department. Recommend that her resignation become effective May 31, 2004 – received August 10, 2004.
Chasity Jenkins, Teacher, Oak Park Middle School. Recommend that her resignation become effective May 31, 2004 – received August 11, 2004.
Oscar Carlson, Teacher, F. K. White Middle School. Recommend that his resignation become effective August 13, 2004.
Howard Welch, Teacher, Molo Middle School. Recommend that his resignation become effective May 31, 2004 – received August 16, 2004.
Harry Patzig, Band Director, Molo Middle School. Recommend that his resignation become effective May 31, 2004 – received August 12, 2004.
Angela Little, Teacher/Coach, Westlake High School. Recommend that her resignation become effective August 12, 2004.
Michelle Brankline, Teacher, J. D. Clifton Elementary School. Recommend that her resignation become effective August 12, 2004.
Sherlyn Jefferson, Tutor, Fairview Elementary School. Recommend that her resignation become effective August 12, 2004.
Gayla Prentice, Teacher, Combre/Fondel Elementary School.
Retirement Notification
Gladys Breaux, Custodian, W. T. Henning Elementary School. Recommend that her notification of retirement become effective September 30, 2004.
Joyce Gobert, Bus Driver, Reynaud Middle School. Recommend that her notification of retirement become effective August 9, 2004.
Mary Alice Brouhard, Teacher, Barbe High School. Recommend that her notification of retirement become effective August 2, 2004. Ingrid Garofolo, Teacher, Barbe High School. Recommend that her notification of retirement become effective August 10, 2004.
Cherrie Jackson, Teacher, S. P. Arnett Middle School. Recommend that her retirement become effective October 21, 2004.
Maternity Leave
Jennifer Coleman, Teacher, Kaufman Elementary School. Recommend that she be granted a maternity leave beginning October 18, 2004 until November 29, 2004.
Jennifer Garner, Teacher, Combre/Fondel Elementary School. Recommend that she be granted a maternity leave beginning August 12, 2004 until September 28, 2004.
Dielle Barrentine, Teacher, Sulphur High School. Recommend that she be granted a maternity leave beginning August 13, 2004 until September 1, 2004.
Kathrine Snider, Teacher, F. K. White Middle School. Recommend that she be granted a maternity leave beginning August 12, 2004 until October 21, 2004.
Tammie Henderson, Teacher, Vinton Elementary School. Recommend that she be granted a maternity leave beginning August 17, 2004 until October 1, 2004.
Adrianne Ogea, Teacher, Gillis Elementary School. Recommend that she be granted a maternity leave beginning December 5, 2004 until January 17, 2005.
Leave Without Pay
Shontill Valentine, Teacher Aide, Pearl Watson Elementary School. Recommend that she be granted a leave without pay for the 2004-2005 school session.
Betty Billedeaux, Bus Driver, Bell City High School. Recommend that she be granted a leave without pay beginning September 3, 2004 until May 31, 2005.
Stacey Martarona, V.I. Aide, Special Services Department. Recommend that she be granted a leave without pay for the fall semester of the 2004-2005 school session.
Blanche Foreman, Bus Aide, F. K. White Middle School. Recommend that she be granted a leave without pay beginning August 16, 2004 until October 1, 2004.
Deborah Fontenot, Teacher Aide, J. I. Watson Middle School. Recommend that she be granted a leave without pay beginning August 16, 2004 until December 8, 2004.
Olivia Frank, Teacher Aide, Pearl Watson Elementary School. Recommend that she be granted a leave without pay beginning August 26, 2004 until January 11, 2004.
Marissa Blackburn, Teacher, DeQuincy Middle School. Recommend that she be granted a leave without pay for the 2004-2005 school session.
Medical Leave
Lisa Frey, Teacher, Maplewood Middle/Lewis Middle Schools. Recommend that she be granted a leave for medical purposes for the fall semester of the 2004-2005 school session.
Corliss Griffith, Teacher, E. K. Key Elementary School. Recommend that she be granted a medical leave for the 2004-2005 school session.
Beverly Haden, Teacher, R. W. Vincent Elementary School. Recommend that she be granted a medical leave for the 2004-2005 school session.
Rescind Medical Leave
Beverly Jones, Band Director, S. P. Arnett Middle School. Recommend that her leave for professional development be rescinded for the 2004- 2005 school session.
Francoise Dewees, French Teacher, St. John Elementary School. Recommend that her leave for professional development be rescinded for the fall semester of the 2004-2005 school session. Workers’ Compensation ClaimOn motion by Mr. Duhon, seconded by Mr. Tarver and carried, it was approved to settle workers’ compensation claim number 235ECMO2 in accordance with legal advice. Meeting Adjourned
On motion by Mr. Falgout, seconded by Mr. Karr and unanimously ca rried, the meeting was adjourned at 6:10 p.m.
/s/Jude W. Theriot /s/James W. Pitre Jude W. Theriot, Secretary James W. Pitre, President |
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