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06-06-2006 |
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DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, June 6, 2006, 4:45 p.m. The meeting was called to order by Ed Stephens, President. The prayer was led by Clara Duhon. Joe Andrepont led the Pledge of Allegiance.
ROLL CALL
The roll was called and the following members were present: Joe A. Andrepont, Dale B. Bernard, Billy Breaux, Clara F. Duhon, Mary Kaye Eason, John M. Falgout, Rev. J.L. Franklin, James W. Karr, Sr., Bryan LaRocque, James W. Pitre, Dr. Edward Stephens, and R.L. Webb.
Greg Robert was absent.
MINUTES APPROVED
On a motion by Jay Duhon, seconded by Joe Andrepont and unanimously carried, the minutes of the regular meeting of May 9, 2006, were approved as presented.
SUPPLEMENTAL AGENDA
By general consent, the Supplemental Agenda was included as part of the regular agenda.
PRESENTATIONS
Calcasieu 4-H
Jimmy Meaux, County Agent for 4-H, was recognized. He presented the winners of scholarships and/or cash premiums for the 2006 South West District Livestock Show. Dale Bernard presented the winners to the Board.
Austin Theriot $ 800.00 James Lowery $ 1400.00 Amber Gary $ 1000.00 and $ 500.00 Andrew Gary $ 1400.00 Madison Lacheny $ 1400.00 Anna Greathouse $ 1200.00 Brant Poole $ 1400.00
Sulphur High School Golf Team
Bill Jongbloed, Administrative Director of High Schools, presented the Sulphur High School Golf Team, the 2005 5A State Golf Champions. Keith Bonin, Principal of Sulphur High School, introduced the team members. The team was unavailable, due to other commitments. The coach, Clint LeBato, was presented certificates for the players and congratulated by the Board on his team’s accomplishment.
Team Members:
Jordan Breaux Brett Deters Jacob LeJeune Josh McCullough
Ben Suarez Coaches: Clint LeBato Clopha Boudreaux
Barbe High School Baseball Team
Charles Adkins, Principal of Barbe High School, introduced the Barbe High School Baseball Team, the 2006 5A State Champions. The team was unavailable, due to other commitments.
Coaches: Glenn Cecchini Lance Duhon Jessie Cassard Josh Corman Trainers: Victoria Oliver Maggie Kingham Blair Derouen Managers: Matt Bonin
Alexander Armand Page Booker Eric Cutrera John Delaney Ryan Doiron Nick Doty Daniel Edwards Todd Fontenot Thad Griffen Ricky Carr Josh Lebert Tanner Mathis Justin Morales Josh Prince Myrio Richard Zack VonRosenberg Daniel Zaunbrecher
COMMITTEE REPORTS
Chairman Jay Duhon reported that the Budget Committee met at 4:45 p.m. Tuesday, May 30, 2006. A quorum was present.
Mr. Duhon reported that the final revision of the General Fund for 2005-2006 was presented to the committee, which had an increase of $5,097,608, all in sales taxes. This Budget Revision #3 included projected revenues and other sources of funds at $212,130,583 and estimated expenditures and other uses of funds at $212,130,583, for a balanced budget. Projected unreserved/undesignated reserves were $24,484,759 (11.54% of projected revenues) at June 30, 2006.
On behalf of the committee, Mr. Duhon moved to accept Budget Revision #3 as presented. There was no discussion and the motion carried.
Next, Budget Revision #1 for 2005-2006 Special Revenue Funds was presented.
The balanced revision totaled $42,062,552.00, a decrease of $5,034,337 from the original budget.
On behalf of the committee, Mr. Duhon moved to accept Budget Revision #1 as presented. There was no discussion and the motion carried.
Karl Bruchhaus, Chief Financial Officer, presented the next three items from the Budget meeting. These dealt with General Fund revenues for next year; General Fund expenditures for next year; and Special Revenues for next year. Due to the new MFP formula adopted by BESE on June 5, 2006, the net result would be a cut of $8.6 million dollars for next year (with legislature approval.)
Mr. Bruchhaus told the Board that these three items need to be deferred until the legislature adopts the formula and recommendations can be brought from the committee to the Board.
Mr. Duhon stated that the budget does not have to be approved until September, so the Board will need to wait and see how this works out and then have another Budget Committee meeting. Mr. Duhon asked for a motion to defer these three items. A motion was made by Joe Andrepont and seconded by Dale Bernard. The motion carried.
Mr. Duhon presented the next item, a request for authorization of 3 million in excess revenue certificates (Sam Houston High School Project.) Staff recommended the authorization of the 3 million in ten year General Fund excess revenue certificates, repaid with $35,000 per month of the $45,000 per month taken in as extra sales tax in District 3. On behalf of the committee, Mr. Duhon moved to accept the request to authorize the 3 million in excess revenue certificates. There was no discussion and the motion carried.
Next, Mr. Duhon presented the request by the middle school committee for a possible salary increase for middle school coaches. The change would involve the indexing of middle school coaching salaries to the CPSB teacher salary schedule. The staff advised the committee that while they fully supported the concept, they were not ready to recommend monetary implementation at this time. At the committee meeting, the motion was made and seconded to approve the concept, with staff to make later recommendations on how to fund the salary increase. An amendment to the motion was made for a $500 increase for all high school coaches, but failed due to a lack of a second. The main motion passed at committee and Mr. Duhon made the motion for Board approval, on behalf of the committee. The motion carried.
On the next item, Mr. Duhon stated that the staff recommended the adoption of a cooperative agreement between the Calcasieu Parish School Board, the City of Lake Charles, and Recreation District #1 of Ward 3, for upgrades to the Barbe High School tennis courts. Each entity would contribute $25,000 for the project to resurface and light four additional tennis courts. On behalf of the committee, Mr. Duhon moved to accept the cooperative agreement.
Joe Andrepont asked if the funds would come from the General Fund. Mr. Bruchhaus replied that they would. Reverend Franklin asked if there was a cooperative agreement for the tennis courts at Lake Charles-Boston. Mr. Bruchhaus did not know of one at this time. Sheral LaVergne clarified that $25,000 was the maximum. Clara Duhon asked if it was for the community or the tennis team. Mr. Bruchhaus said the courts are for anyone to use. Jay Duhon said that the Board does have a history of helping communities when they step forward and try to help themselves.
Reverend Franklin asked that the Board remember that they helped with the Barbe tennis courts, when Lake Charles-Boston needs help with theirs. James Karr said that he does not know of any case where the Board did not step forward to share costs with other entities, to do some type of work in any district and would not turn down a request in the future, unless funds were not available.
The motion carried to accept the cooperative agreement.
The next item was the addendum to the right-of-way agreement with Waterworks District #1 of Ward for property at Moss Bluff Elementary School, to expand the existing 1972 right-of-way to allow for additional generators to restore the water system more responsively during emergencies. On behalf of the committee, Mr. Duhon moved to accept the addendum. The motion carried.
Next, a request for permission to enter into an agreement with C & B Services for emergency response services. Staff recommended authorization for the Superintendent to sign the Advance Emergency Response Agreement with C & B Services. On behalf of the committee, Mr. Duhon moved to accept the agreement.
Dale Bernard complimented the staff in getting the system prepared for any future emergencies.
Mr. Bruchhaus reported that C & B would be responsible for dropping generators within 72 hours of an emergency on the big freezer and with fuel tanks throughout the parish. They would be on stand-by for temporary roofing and the drying out of buildings. They are available as needed and obligated to us, but we are not obligated to them. There is no retainer fee involved. Mr. Bruchhaus stated that in previous experiences with them, they have been very responsive and professional. Billy Breaux said that in previous dealings with this company, they have been very professional and very prompt and they are a good choice.
The motion carried to accept the agreement with C & B Services.
Regarding the next Budget Committee meeting, Mr. Bruchhaus told the Board it would probably be scheduled the second week of July.
Take Appropriate Action
2006-2007 Official Journal
The following bids were received:
Lake Charles American Press $2.90 Per Square (copy on disk) or $3.50 Per Square (not on disk)
Southwest Daily News $2.80 Per Square
Per the Minutes of Tuesday, June 7, 2005, “if the bids are equal, the bid award would alternate from year to year.” After thorough discussion, it was decided that the Southwest Daily News would be chosen as the 2006-2007 Official Journal, due to the lesser bid. There was concern from several of the Board members that the specifics from each bidder were not equitable. Jay Duhon called a question to settle the issue and the vote was 9-5 in favor of the Southwest Daily News.
The nay votes were: Clara Duhon; Reverend Franklin; R.L. Webb; John Falgout; and Sheral LaVergne.
Resolution Authorizing Project Involving Revenue Certificates/Sam Houston High School
RESOLUTION
A RESOLUTION AUTHORIZING THE CALCASIEU PARISH SCHOOL BOARD TO PROCEED WITH DEVELOPMENT OF A PROJECT INVOLVING ISSUANCE OF NOT EXCEEDING $3,000,000 EXCESS REVENUE CERTIFICATES OF INDEBTEDNESS (SAM HOUSTON HIGH SCHOOL PROJECT), SERIES 2006, AUTHORIZING APPLICATION TO THE LOUISIANA STATE BOND COMMISSION, AND PROVIDING FOR OTHER MATTERS WITH RESPECT THERETO.
WHEREAS, the Calcasieu Parish School Board (the “Issuer”) is a political subdivision of the State of Louisiana within the meaning of Subsection 2 of Section 44 of Article VI of the Louisiana Constitution of 1974, and Sections 2922 and 2923 of Title 33 of the Louisiana Revised Statutes of 1950, as amended, (the “Act”); WHEREAS, it is projected that the general fund budget of the Issuer for the fiscal year ending June 30, 2006, will show an estimated excess of revenues over statutory, necessary and usual charges and all other expenses for such fiscal year in the total amount of $15 million, as will more fully appear by reference to said budget;
WHEREAS, after carefully investigating and studying the actual revenues and expenditures and all matters in connection therewith for that portion of the fiscal year ending June 30, 2006, the Issuer has found and does hereby find and determine that the actual surplus for said fiscal year will, in all probability, be in excess of the projected excess set forth above in the aforesaid budget;
WHEREAS, the estimates contained in the aforesaid budget are also deemed reasonable and conservative in view of the operating experience over the past several years, as reflected by the official audits, over the general fund revenues and expenditures;
WHEREAS, the Act authorizes the Issuer to make and enter into contracts dedicating the excess of annual revenues of subsequent years above statutory, necessary and usual charges to the payment of that portion of the cost of public improvements which is to be borne by the Issuer under such contacts, provided all such dedications do not exceed the estimated excess of revenues over said statutory, necessary and usual charges of the year in which the contract is made;
WHEREAS, the Issuer desires to incur debt and issue not exceeding THREE MILLION AND NO/100 ($3,000,000) DOLLARS in Excess Revenue Certificates of Indebtedness in the manner authorized and provided by the Act and as hereinafter specified, to obtain ready funds to pay a portion of the costs of construction of certain school improvements for energy efficiency (the “Project”);
WHEREAS, it has been determined by the Issuer that after meeting statutory, necessary and usual charges, there will remain ample undedicated funds to pay debt service on the Excess Revenue Certificates of Indebtedness herein authorized; WHEREAS, the Issuer will seek approval of the Louisiana State Bond Commission on July 13, 2006, for approval of the issuance, sale and delivery of not to exceed THREE MILLION AND NO/100 ($3,000,000) DOLLARS of Excess Revenue Certificates of Indebtedness of the Issuer, at an interest rate or rates not to exceed six (6%) percent per annum, to be repaid over a ten (10) year period, said funds to be used for the purpose of financing the Project at Sam Houston High School in Moss Bluff, Louisiana (the “Certificates”), and which Certificates are to be secured by and payable from the excess of annual revenues accruing to the budget of the Issuer for the ten (10) year period during which the Certificates are outstanding, above statutory, necessary and usual charges;
WHEREAS, said Certificates may be sold in a single or multiple series and shall be sold by negotiation to a purchaser deemed to be most favorable to the Issuer, at the price of not less than par and accrued interest to date of delivery;
NOW THEREFORE, BE IT RESOLVED by the Calcasieu Parish School Board, governing authority of the Calcasieu Parish School System, Lake Charles, Louisiana, as follows:
SECTION 1. The Issuer does hereby authorize undertaking and development of the Project involving the proposed issuance by the Issuer of not exceeding $3,000,000 Calcasieu Parish School Board Excess Revenue Certificates of Indebtedness (Sam Houston High School Project), Series 2006 (the “Certificates”), at an interest rate not to exceed six (6%) percent per annum, to be repaid over a ten (10) year period, which Certificates are to be secured by and payable from the excess of annual revenues accruing to the budget of the Issuer for the ten (10) year period during which the Certificates are outstanding, above statutory, necessary and usual charges. The Certificates may be sold in a single or multiple series and shall be sold to a purchaser deemed to be most favorable to the Issuer, at the price of not less than par and accrued interest to date of delivery.
SECTION 2. There being a real public necessity for the retention and employment of legal counsel to provide specialized legal services as described in Section 3 hereof, in connection with the issuance of the Certificates by the Issuer, for the purpose of financing construction of certain energy retrofit improvements for school buildings of the Calcasieu Parish School Board within the Parish of Calcasieu, State of Louisiana, in accordance with the provisions of Sections 2922 and 2923 of Title 33 of the Louisiana Revised Statutes of 1950, as amended, and it appearing that the public interest requires the obtaining of such specialized legal services, Joseph A. Delafield, A Professional Corporation, of Lake Charles, Louisiana “Bond Counsel”), is hereby employed in accordance with the provisions of this resolution.
SECTION 3. Legal services to be provided hereunder include comprehensive legal and coordinate professional work described in Paragraphs (A) through (K) as follows:
(A) counseling and advising the Issuer relative to all legal and financial matters in connection with the issuance of the Certificates;
(B) making a survey of the financial resources and debt structure of the Issuer to determine the extent of its borrowing capacity and sources of funds to secure the Certificates;
(C) formulating a plan of finance which contains complete details of the proposed Certificates, the security features thereof, estimated interest rate, and the overall debt service requirements after giving effect to the new financing;
(D) assisting the officials of the Issuer in fixing the final details of the Certificates, including schedules of maturities, redemption features and form of the Certificates;
(E) drafting and submitting to the Issuer all proceedings and documents, including resolutions, indentures and ordinances necessary to authorize the issuance of the Certificates and all legal proceedings and documents relating to marketing and delivery of the Certificates, and supervising the adoption of said proceedings, and execution of said documents by the officials of the Issuer;
(F) assisting local counsel to the Issuer or local associate counsel retained by Issuer in handling all litigation affecting the legality of the Certificates and/or the method of financing;
(G) assisting the Issuer or others in various aspects of preparing the offering statement or any other disclosure document to be disseminated in connection with the sale of the Certificates;
(H) assisting in presenting information to bond rating organizations, if needed; (I) arranging and supervising the delivery of the Certificates to the original purchaser thereof and, where required, the preparation and execution of trust documents safeguarding the expenditure of Certificate proceeds;
(J) obtaining any occurring or ancillary legal opinions from other persons or firms to enhance the possibilities of sale of the Certificate; and
(K) Preparing a complete transcript of record covering the issuance of the Certificates and furnishing the same to the purchaser(s) of the Certificates.
SECTION 4. The fee for the work to be performed hereunder is contingent upon the issuance, sale and delivery of the Certificates, and shall be in accordance with the maximum fee schedule of the Attorney General of the State of Louisiana for comprehensive legal and coordinate professional work by bond attorneys and bond counsel in the issuance of revenue bonds. Bond Counsel shall pay out of his fee the following expenses: (a) Travel and communication expenses incurred by him in the handling of the Certificates; and (b) Printing and reproduction costs of all financial analysis, reports, and legal proceedings prepared by the Bond Counsel. Bond Counsel shall be reimbursed all other reasonable and necessary costs and expenses incurred in connection with the preparation and distribution of any preliminary and final Official Statements containing detailed and comprehensive financial and statistical data with respect to the Issuer (for example, costs and expenses to include the cost of collecting data, cost of preparing and assembling material, costs of printing or duplicating, postal supplies, and cost of binding copies of the transcript of proceedings).
SECTION 5. It is intended that acceptance and approval of this resolution by entering upon performance by Joseph A. Delafield, A Professional Corporation, of the legal services provided for herein, shall constitute this resolution a contract in accordance with the provisions hereof.
SECTION 6. When the Issuer has received payment in full for the Certificates upon delivery thereof, payment of the fee and expenses is authorized to be made as herein provided.
SECTION 7. The Issuer does hereby authorize and direct Bond Counsel to proceed with the preparation of all necessary and appropriate documents and to file preliminary drafts of said documents and make application with the State Bond Commission in accordance with the rules and regulations of the Commission.
SECTION 8. The employment of _________________________, as Underwriter in connection with the Certificates is hereby approved. The compensation of the Underwriter shall be payable from the proceeds of the Certificates and shall be subject to the approval of the Issuer and the Louisiana State Bond Commission. The Issuer reserves the right and option to proceed with a public sale of the Certificates should ________________________ be unable or unwilling to comply with the Issuer’s financial requirements.
SECTION 9. The officers of the Issuer are hereby authorized and empowered to take any and all further action and to sign any and all documents, instruments in writing as may be necessary to carry out the purposes of this resolution and to file, on behalf of the Issuer, with any governmental board of entity having jurisdiction over the Issuer’s Project, such applications or requests for approval thereof as may be required by law, including the application to the State Bond Commission for preliminary approval and authorization to proceed with development of the Project.
This Resolution was declared adopted on this 6th day of June, 2006.
/s/ Edward Stephens EDWARD STEPHENS, President
On a motion by Bryan LaRocque and seconded by Sheral LaVergne to accept the resolution, the motion carried.
Joint Services Agreement/CPSB and Recreation District No. 1 of Ward 8
STATE OF LOUISIANA
PARISH OF CALCASIEU
JOINT SERVICES AGREEMENT AND LEASE
This agreement is entered into between the Calcasieu Parish School Board (“School Board”) and Recreation District No. 1 of Ward 8 of Calcasieu Parish (the “District”) in accord with the authority of Article 6, Section 20 and Article 7, Section 14 of the 1974 Louisiana Constitution and the Local Services Law (La. R.S. 33:1231 et. seq.). Whereas the parties entered into a “Joint Services and Lease” on May 4, 2004; Whereas the District has no ad valorem property tax supporting it; Whereas the District has no source of funding other than grants and donations; Whereas, due to inadequate funding, the District is unable to perform the obligations and carry out the responsibilities it assumed in the original “Joint Services Agreement and Lease”; Now therefore, the parties, through their undersigned representatives authorized by their respective boards' resolutions, hereby terminate the original “Joint Services Agreement and Lease” and enter in a new contract under the following terms and conditions: (1) The District will use due diligence and its best efforts to obtain grants and donations for the construction, operation, and maintenance of park and recreational facilities on the leased premises and to provide access to and use of the facilities to the School Board. The District accepts the premises in its present condition said premises being described as follows: Commencing at a point 1985 feet more or less South of the Northeast corner of Section 16 , T9S - R7W, Calcasieu Parish, Louisiana, point being the intersection of the East line of said Section 16 and the centerline of an existing ditch; thence Westerly along said ditch centerline 615 feet more or less, to its intersection with the centerline of an existing irrigation canal, thence Northwesterly along said canal centerline a distance of 1280 feet more or less, thence East 60 more or less to the existing Southwest fence corner of a fence around LeBleu Settlement Elementary School, thence East along said existing fence and its extension a distance of 860 feet more or less to said East line of Section 16, thence South along said East line a distance of 1385 feet more or less to the point of commencement. Containing 18.5 acres more or less.
(2) Buildings, structures, or other facilities to be constructed or placed on the premises shall be by joint approval of the parties and shall comply with all applicable codes, standards, and / or regulations. Any and all movable property installed or placed upon the premises shall be and remain the property of the party which provided it. (3) Upon termination of this contract, and within 90 days thereof, the District shall have the right, but not the obligation, to remove from the premises all or any part of its property mentioned in (2) above, provided that the School Board, within 90 days of termination of this contract, may, in writing, order the District to remove all or any part of said property in which event the District shall remove said property within 90 days of receipt of said written notice. (4) From 8:00 a.m. to 3:30 p.m., during the school calendar year, the premises and facilities shall not be open to public use. When school is not in session the premises will be open for public use according to a schedule to be determined by the parties. (5) The School Board shall be responsible for the following items: (1) the maintenance and safety of the premises and the facilities (2) payment of all utilities services and (3) the maintenance of suitable general liability insurance coverage for the premises and facilities with the District, its agents, officers, and employees as additional insureds , provided that should the electors of the District vote to authorize the District to levy and collect an ad valorem property for the District or should the District receive other funding such that it is able to contribute to items (1) through (3) , then in that event the District and the School Board shall in good faith and due diligence negotiate the terms and conditions for pro-rating the cost of said maintenance between themselves, and this contract shall be amended to include said terms and conditions. To this end, the parties shall share with each other all financial information relevant to this contract. (6) The parties further agree that all net profits generated from any events conducted on the premises shall be divided equally between the parties to be disbursed on a yearly basis by the School Board. The parties warrant that these funds will be used solely and exclusively for the purposes of this cooperative endeavor. The School Board shall maintain all financial records related to this agreement copies of which records shall be furnished to the District upon written request. The District shall maintain its own records of funds disbursed to it under this paragraph copies of which records shall be furnished to the School Board upon written request. (7) The parties each warrant that neither of them shall discriminate against any person, organization, or group in the provision of services or use of the premises on the grounds of race, color, creed, religion, sex, national origin, age, handicap or any other criterion prohibited by law.
(8) Neither this contract nor the exercise of any rights granted herein will create any servitude or right of use in favor of the public or either of the parties.
(9) The initial of term of this contact shall commence on September 1, 2005 and shall end on September 1, 2015, provided that, unless notice of termination is given by either party 90 days in advance of the date of the expiration of the then current term, this contract will be automatically renewed for an additional term, and provided also that either party may terminate this contact during any term upon 90 days advance written notice to the other party.
(10) The School Board covenants that it will not mortgage, sell, assign, transfer or convey all or any part of the premises or its interest in this contract. The School Board shall secure to the District the quiet and peaceful possession and enjoyment of the premises.
(11) The District may not assign, sublease, or transfer in any manner whatsoever any of its rights under this contract without prior written approval of the School Board. (12) This contract is executed in triplicate originals with each party retaining 1 original and 1 original being recorded in the office of the Clerk of Court of Calcasieu Parish in the mortgage records thereof.
On a motion by R.L. Webb and seconded by Joe Andrepont, the motion to accept the agreement carried.
Louisiana Compliance Questionaire
On a motion by Joe Andrepont to accept the questionnaire as submitted, seconded by Billy Breaux, the motion carried.
BID REPORTS
Janitorial Supplies, Bid Number 2006-34
The following bids were received:
VENDOR NAME BID PRICE A+ Chemical Sales $ 36,920.00 (Lake Charles, LA)
A TO Z Paper Co., Inc. $ 6, 978.00 (New Orleans, LA)
Building Maintenance Corp. $ 11,547.50 (Lake Charles, LA)
Economical Janitorial and Paper Supplies, Inc. $ 116,304.36 (Kenner, LA)
Graybar Electric $ 1,822.29 (Lake Charles, LA)
Lake City Supply $ 127,613,38 (Lake Charles, LA)
S & M Food Service $ 3,754.00 (Lake Charles, LA)
Total Bid $ 304,939.53
The staff recommends accepting the low bid for each item meeting specifications. On a motion by Joe Andrepont, seconded by Clara Duhon, the motion carried.
Gasoline and Diesel for CPSB Vehicles, Bid Number 2006-36
The following bids were received:
VENDOR NAME BID PRICE
CFN/Pumpfleet $2.1606 + 0.21145 (F.E.T.) Unleaded $2.3106 + 0.21145 (F.E.T.) Diesel #2
The staff recommends accepting the low bid meeting specifications from CFN/Pumpfleet for the total amount of $2.1606 + 0.21145 (F.E.T.) Unleaded $2.3106 + 0.21145 (F.E.T.) Diesel #2 with “OPIS” Index set for Unleaded & #2 Diesel Prices as of 6/1/02, Lake Charles, LA.
On a motion by Joe Andrepont, seconded by Clara Duhon, the motion carried.
Renewal of Contract #2004-03, Inspection, Tagging, Maintenance of Fire Extinguishers, Renewal Bid #2006-43
VENDOR NAME EXPENDITURE CONTRACT SimplexGrinnell $55,575.80 Inspection, Tagging and Maintenance of Fire Extinguishers
The staff recommends renewal of Contract #2004-03 on the following contract terms:
Paragraph 5 – Contract Agreement Provisions for Renewal: At the options of either party, the bid and contract may be renewed annually upon mutual agreement in writing by the vendor and the Calcasieu Parish School Board. An annual extension shall cover the period of January 1 through December 31 of each year.
On a motion by Joe Andrepont, seconded by Clara Duhon, the motion carried.
Renewal of Contract #2006-02, Pest and Rodent Control, Renewal Bid #2006-45
VENDOR NAME EXPENDITURE CONTRACT Extermatrim Exterminating, Inc. $72,408.00 Pest and Rodent Control at (Elton, LA) Calcasieu Parish Schools and complexes
. The staff recommends renewal of Contract #2006-02 on the following contract terms:
Paragraph 5 – Contract Agreement Provisions for Renewal: At the options of either party, the bid and contract may be renewed annually upon mutual agreement in writing by the vendor and the Calcasieu Parish School
Board. An annual extension shall cover the period of January 1 through December 31 of each year.
On a motion by Joe Andrepont, seconded by Clara Duhon, the motion carried.
Renewal of Contract #2006-05, Security Services, Renewal Bid #2006-46
VENDOR NAME EXPENDITURE CONTRACT Vinson Guard Services, Inc. $54,179.84 Security Services (Chennault (Lake Charles, LA) Facility)
. The staff recommends renewal of Contract #2006-05 on the following contract terms:
Paragraph 5 – Contract Agreement Provisions for Renewal: At the options of either party, the bid and contract may be renewed annually upon mutual agreement in writing by the vendor and the Calcasieu Parish School Board. An annual extension shall cover the period of January 1 through December 31 of each year.
On a motion by Joe Andrepont, seconded by Clara Duhon, the motion carried.
Renewal of Contract #2006-04, Fire Alarm Systems, Renewal Bid #2006-47
VENDOR NAME EXPENDITURE CONTRACT Sylvan Sound Systems $63,862.00 Fire Alarm Systems
. The staff recommends renewal of Contract #2006-04 on the following contract terms:
Paragraph 5 – Contract Agreement Provisions for Renewal: At the options of either party, the bid and contract may be renewed annually upon mutual agreement in writing by the vendor and the Calcasieu Parish School Board. An annual extension shall cover the period of January 1 through December 31 of each year.
On a motion by Joe Andrepont, seconded by Clara Duhon, the motion carried.
Disposal of Refuse, Bid Number 2006-35
The following bids were received:
VENDOR NAME BID PRICE
Allied Waste Service (BFI) $1,693,661.00 (No fees for additional containers, $3.50/ cubic yard disposal fee) Waste Management $1,641,205.00 (Fees: $20-2 cu.yd, $25-3 cu.yd, $30-4 cu. yd, $35-6 cu.yd, $40-8 cu.yd, $45-10 cu.yd, $4.05 cubic yard disposal fee)
The staff recommends deferring action on the low bid meeting specifications at this time.
Joe Andrepont made the motion to defer action on this bid, seconded by Clara Duhon. Mr. Bruchhaus said that since garbage collection is a professional service, the fee can be negotiated. Mr. Andrepont retracted his motion and same was agreed upon by Mrs. Duhon.
The motion to reject the bids was made by Jay Duhon, seconded by Dale Bernard. The motion carried.
School Buses, Transportation Department, Bid Number 2006-37
Bids were received from the following vendors:
Twin State Truck, Inc. Ross Bus Sales Kent Mitchell Bus Sales Bus Group Commercial Bus Sales
The staff recommends rejecting all bids, due to funding issues. On a motion by Jay Duhon and seconded by Joe Andrepont, the motion carried to reject the bids.
PERMISSION TO ADVERTISE
INSPECTION/SERVICE OF HOOD SYSTEMS AND SPRINKLER SYSTEMS FOR THE CALCASIEU PARISH SCHOOL BOARD, GENERAL FUNDS, BID NO. 2006-42
On a motion by Jim Karr and seconded by Jay Duhon, the motion carried.
CORRESPONDENCE
Recommendation of Acceptance for the Project “New Roof for Building C,” Fairview Elementary School, Hurricane Rita Repair Funds, Project Number 200511, C. Gayle Zembower, Architects, Inc., Morgan Roofing Company, Inc., Contractor. On a motion by Reverend Franklin and seconded Dale Bernard, the motion carried.
Change Order Number One (1), for the Project “Performance-Based Energy & Operational Efficiency Program” for the Calcasieu Parish School Board – Phase 2, Johnson Controls, Inc., contract time will be increased by twenty five (25) work days, contract completion date revised to May 5, 2006. On a motion by Jay Duhon, seconded by Joe Andrepont, the motion carried.
Change Order Number Three (3), for the Project “Repairs and Renovations to Calcasieu Parish Sales Tax Office,” Hurricane Rite Repair Funds, Project Number 0516, Sam Istre Construction Co., Inc., Increase of $2,096.51. On a motion by Jay Duhon, seconded by Joe Andrepont, the motion carried.
Recommendation of Acceptance for the Project “CPSB Repairs and Renovations to the Sales Tax Office Building,” Hurricane Rita Repair Funds, Project Number 0516, Designer, Champeaux, Evans, Hotard, APAC; Sam Istre Construction, Inc., Contractor. On a motion by Clara Duhon, seconded by Sheral LaVergne, the motion carried.
Recommendation of Acceptance for the Project “Performance Based Energy & Operational Efficiency Program,” Phase 2, Project Number R0007330, JCI 5818-0038, Johnson Controls, Inc. On a motion by Clara Duhon, seconded by Sheral LaVergne, the motion carried.
Change Order Number Nine (9), for the Project “Campus Renovations to Alfred M. Barbe High School,” Project Number 200214, School District 34 Bond, C.Gayle Zembower, Architect, Inc.; Alfred Palma, Inc., Contractor., Increase of $20, 561.00. On a motion by Mary Kaye Eason, seconded by Dale Bernard, the motion carried.
Change Order Number Nine (9), for the Project “Additions and Renovations to John F. Kennedy Elementary School,” Project Number 200103, School District 33 Bond, C. Gayle Zembower, Architect, Inc.; Alfred Palma, Inc., Contractor, Increase of $20, 944.00, Completion time increased by forty (40) days, contract completion date revised to July 19, 2006. On a motion by Reverend Franklin and seconded by Clara Duhon, the motion carried.
SUPERINTENDENT’S REPORT
Suggested Board Date – Tuesday, July 11, 2006
Ron Hayes presented a report to the Board, regarding hurricane preparedness. He stated that the board room would be the central command center and that twenty-one key personnel had been chosen to come back and be available within 48 hours after a storm. C & B Services has been chosen as our emergency service provider. Mr. Hayes will see that each of the twenty one personnel will have a magnetic sign for their car, to show that they are authorized to come back into the parish. C & B Services will provide a price list before the storm, for CPSB planning purposes.
Award notification has been received for the following programs:
1. Grant Title: Inspired Kids School: Dolby Elementary Grant Agency: State Board of Elementary and Secondary Education – 8(g) Competitive Grant Name of Persons Applying for Grant: Pam Quebodeaux, Principal -- Missy Bushnell, Curriculum Coordinator Grant Amount: $100,000 Purpose: INSPIRED Kids will increase student achievement in English Language Arts through the use of reading comprehension strategies, the writing process, and innovative classroom technologies. Main Objectives: INSPIRED Kids has four main objectives for student achievement: 1) To increase one grade level (+1.0) on the STAR Reading Test; 2) To decrease the percentage at-risk in Accelerated Reader; 3) To increase scores on the Comprehensive Assessment of Reading Strategies; 4) To increase one proficiency level on the LEAP-like writing rubric.
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