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06-05-07 |
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DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met at the LaGrange High School auditorium, located at 3420 Louisiana Avenue, Lake Charles, Louisiana, on Tuesday, June 5, 2007, at 4:45 p.m. The meeting was called to order by Bryan LaRocque, President. The prayer was led by Clara Duhon; the pledge was led by Randy Burleigh.
ROLL CALL
The roll was called and the following members were present: Joe Andrepont, Annette Ballard, Billy Breaux, Randy Burleigh, Mack Dellafosse, Clara Duhon, Chad Guidry, Fred Hardy, Bill Jongbloed, James Karr, Bryan LaRocque, Jimmy Pitre, Elray Victorian, and R.L. Webb.
Dale Bernard arrived after the roll call.
MINUTES APPROVED
On a motion by Mr. Karr and seconded by Mr. Webb, the Minutes of May 1, 2007 and May 31, 2007 were approved.
SUPPLEMENTAL AGENDA
On a motion by Mr. Webb and seconded by Mr. Victorian, the Supplemental Agenda was included as part of the regular agenda.
Mr. LaRocque said that the Curriculum and Instruction Committee report would be included in the Presentation portion of the Board meeting.
PRESENTATIONS
Educational Task Force Regarding Lake Charles-Boston High School
Reverend Sam Tolbert, representing the Louisiana Home & Foreign Missions Baptist State Convention, spoke on behalf of the task force. Regarding the presentation that he was prepared to discuss, he said that after viewing the plan presented on May 31 by Clara Duhon, Mack Dellafosse, Fred Hardy, and Elray Victorian, it was decided that their plan was basically identical to the one that the task force was going to submit. They decided to stand in support of the plan presented by the aforementioned Board members and not present their own plan. He said that he was representing the Baptist Minister’s Union, the Youth Pastor of the United Christian Fellowship Church, Father Henry Mancuso from Sacred Heart Catholic Church, Father Goodly from Immaculate Heart of Mary and many others that are in support of them and their plan. He said that they are in total support of the plan, indicating that there are other options for Lake Charles-Boston High School, other than closure.
A copy of the plan that they were to submit is included in the official Minutes, available upon request.
Presentation of Information Regarding Lake Charles-Boston High School
Clara Duhon, Fred Hardy, Mack Dellafosse, and Elray Victorian gave a presentation to the Board, regarding an alternative proposal to the Superintendent’s plan for closing Lake Charles-Boston High School. Each of them presented a portion of the presentation, to encourage the Superintendent to look at other ways to keep Lake Charles-Boston open.
A copy of the complete plan that they presented is included in the official Minutes, available upon request.
Alternatives to Closing One School
Fred Hardy presented a plan of several choices and options; alternatives to closing one school and alternatives to improve the curriculum at all schools.
A copy of the plan that Mr. Hardy submitted is included in the official Minutes, available upon request.
Curriculum and Instruction Committee Report, May 9, 2007
R.L. Webb, Chairman, gave the committee report. Mr. Savoy, Superintendent, presented a power point presentation regarding Lake Charles-Boston High School. This included: Overall School Projections, 9th Grade Projections, 10th Grade Projections, 11th Grade Projections, 12th Grade Projections, Cumulative GPA by Grade, Decline in Enrollment, Correlation to “School Performance”, Reassignment of Students, Reassignment of Employees, Services Offered at Receiving Schools, Staffing, and Facilities/Equipment and the proposed Lake Charles-Boston Academy of Learning. A copy of the plan is included in the official Minutes, available upon request.
A vote was taken to close Lake Charles-Boston High School and open an Academy of Learning. Annette. Ballard, Dale Bernard, Billy Breaux, Bryan LaRocque, and Jimmy Pitre voted for the motion. Randy Burleigh abstained and voting against the motion were Clara Duhon and Fred Hardy. At committee, the motion carried.
On behalf of the committee, Mr. Webb made a motion to accept the committee recommendation.
Mr. Andrepont then offered a substitute motion, seconded by Mr. Dellafosse, as an amendment to the motion, to allow Lake Charles-Boston to remain open for one probationary year, with certain stipulations:
The reading level would increase from a sixth grade to an eighth grade level; the overall average improve from a “D” average to a “C” average; that attendance improve at a 90% rate; that an aggressive administrator be hired by July 1.
He said that if these goals were attained, a second probationary year would occur, with these changes:
The reading level would increase from an eighth grade level to a ninth grade level; maintaining the average and attendance requirements as staff recommends. Mr. Andrepont stated that he felt that announcing the closure of a school in May and closing it in August had not given the community enough time and that Lake Charles-Boston students did not want to go to another school and other than the athletes, realistically, the other schools do not want the students to come to their school.
Mr. Victorian questioned the one year probation, stating that he felt that it was not enough time to make the necessary changes.
Mr. Jongbloed stated that as the previous Administrative Director of High Schools, he was very involved with stopping the downward spiral of Lake Charles-Boston High School. A District Assistance Team (DAT) was assembled and weaknesses and strengths were discovered and recommendations were made. Over the next two years, several programs were implemented, that were recommended by educational experts from around the state and around the country, to improve teaching and learning. Some of the programs were successful and some were not. The State Department sent in a Distinguished Educator (DE), someone especially trained to go into low performing schools and make recommendations to try to solve the problems. After three and a half years working with Lake Charles-Boston and Reynaud Middle School, the state recalled the DE to help with the New Orleans area, after Hurricane Katrina.
All incoming freshmen at Lake Charles-Boston were assigned to a Reading Lab. A system was put into place to better track attendance and to contact parents when a child was absent. New certified teachers were offered a $2,300 bonus to teach at Lake Charles-Boston and $1,500 for teachers already there, if they would stay there and not leave and miss a minimum number of days. No other high school in Calcasieu Parish had this offered to their teachers.
Mr. Jongbloed continued, saying that none of this helped. In the last several years, more money per student has been spent on the students of Lake Charles-Boston High School, that at any other high school, even more than twice the amount, in some cases.
The pupil-teacher ratio is 7-1 and at other high schools, it is closer to 27-28 to one. Students at Lake Charles-Boston have 1.2 computers per student and Barbe and Sulphur have 5 students per computer. The TAP program was put in and it was met with tremendous teacher resistance and finally discontinued. He said it was very difficult to find good, certified teachers that would stay at Lake Charles-Boston. He said that cries for reform have not fallen on deaf ears.
A scholastic audit was performed by the state and many of these same problems were revealed. He said that we need to put aside our bitter feelings, feelings of racism, sentimental and nostalgic feelings and finger pointing about whose fault this is.
He said that assigning these students to other schools will give the students greater access to qualified, certified teachers and a more diverse curriculum. They will be offered credit recovery.
Mrs. Duhon said she thought that when the scholastic audit findings were reported to the Board, it would clear up those things that Mr. Jongbloed referred to. She said that it is like having a barrel of things that can be moved out and things are continually put into the barrel, without cleansing the barrel, and then the barrel gets stopped up. She said that all that is being asked is that Lake Charles-Boston be allowed an opportunity to be cleaned up. She said if there is the right leadership, it could work. She said if given a year, the community would do whatever it takes to turn Lake Charles-Boston around. She asked for Board support for the opportunity to turn the school around.
Mr. Dellafosse said he knows the reasons why students do not choose to go to Lake Charles-Boston, but they are too numerous to explain. He mentioned the report by Dr. George Reado, Elementary Director of Curriculum, on elementary schools. The report shows that 39% of first graders are reading on grade level; 47% of fifth graders are reading on grade level; out of the 17 low performing schools, 15 are predominantly African-American schools. He said there is a lot of work to be done.
He said the Academy will only service a few students and that students that can’t read on grade level will not be able to “test in” to attend the Academy.
He felt that the money could be better spent by investing in literacy programs for the students and that he is concerned with how many special education students there are in the low performing schools.
Mrs. Ballard said that her concern is there is not enough evidence to insure a strong probability of success, rather than just the possibility of success. She said that we should not gamble with the lives of our students at any grade level and there is a great deal of work to do at all grade levels.
Mr. Hardy said that he can accept probation and wants to keep the school open. He said that the truth is that the students are under performing because so many of the teachers left during the school year. He questioned how many observations were done on the principal and the teachers at Lake Charles-Boston and were they positive? He said if there was no corrective effort done on teachers that did not have positive observations, then the teachers had to be told they were doing a good job and you can’t come back and say they were not doing a good job. He said the evaluations did not reflect what the school actually did.
Mr. Breaux said that the one thing that concerns him more than anything are the current students at Lake Charles-Boston. He said those are the ones that do attend daily and do what they need to do to make their lives better, for themselves and for their families. He said that is what is most disheartening to him, that if the Board allows the school to stay open, it is an injustice to the students and their families. He said before the May 9 committee meeting, the attendance rate was 82%. He felt that after that meeting, the community would show their support and do what needed to be done, but after the meeting, the rate went down.
Mr. Webb corrected that he read the date of the meeting as May 8 and it was May 9. He said that the motion to close Lake Charles-Boston was what he recommends to the full Board, based on the committee vote.
Mr. Webb said that he agreed with Mr. Jongbloed, and that Lake Charles-Boston has been declining in academic success and population for the last five years. He said that the program has not turned around, regardless of what has been done.
He said the morale of the teachers and administrators in Calcasieu Parish is being affected by what is happening at Lake Charles-Boston. He said he perceived absenteeism to be one of the major problems.
Mr. Karr said he has read everything that he could, regarding the situation at Lake Charles-Boston. He said the Board has endeavored for five years to improve the educational process at Lake Charles-Boston. He felt it should be recognized by the community that experts have been employed to try to combat the situation. He said he thinks the problem is family, students, and the community and that the ones that are not attending are dragging the scores down for the ones that are attending.
He said the Board and the community should team up to face the future for the students.
The following people spoke to the Board, in support of Lake Charles-Boston High School:
Reverend Mack C. Guillory Sergeant Mark Kraus Debra M. Ramirez Joseph Hampton Mary Morris Reverend J.L. Franklin Wilbert Lewis Reverend Kevin Donalson Dianna Ross Victoria Webb Rodney Geyen, Principal Reverend Arthur Fuselier Michael Cuba, Jr.
All made remarks in support of Lake Charles-Boston High School and opposition to closing the school.
Mr. Andrepont said he wanted to re-state that tutoring programs should not be just for high school students, but for elementary and middle school students, also.
Mr. Victorian said that when W.O. Boston High School and Lake Charles High School were combined, the population of the combined school declined. He said even real estate companies play a part in this and you can not make people stay in an area if they don’t want their children to attend school in that zone.
He said that a mentoring program is necessary at Lake Charles-Boston and that a recent television show reported on a school in California that had raised test scores, due to a mentoring program. He said that community involvement is necessary and everyone has a part to play.
Mr. Bernard spoke and said that he would like to correct Reverend Donalson’s remark that S.J. Welsh is 100% white. He said that it is very well represented by the African-American community.
Mr. Dellafosse asked that Board members give the community a chance. He said that there are a lot of unknown factors regarding the Academy, such as the budget and busing to the school.
Mrs. Duhon said that there will be mentors for each student at Lake Charles-Boston, if the Board gives them a chance.
Mr. Guidry said he was never in favor of closing the school and he asked the Board, if this school was in their district, would they vote to close or give it another chance.
Mr. Burleigh said that he tried to put himself in the student’s position and the position of the superintendent and the administrators. He said that he has been a mentor with the Big Brothers/Big Sisters program for several years and that mentors are positive influences, but minor compared to the influence of a true parent.
He said when he looks at the programs at Lake Charles-Boston and the money spent, he wishes that he had those same programs at his Westlake schools. He said doing extra at one school and not at the others is not equal and does not give each student the same chance. He said that it is important that the students have someone at home pushing them to do the right thing, that education is available at all Calcasieu Parish schools if a student wants it.
Mr. LaRocque asked all students from Lake Charles-Boston to please stand and then asked them to remain standing or sit, regarding how many days they have missed this past year. He said that students have not taken ownership of their own education and continued by saying that the students in attendance were not the problem at Lake Charles-Boston. The students and the parents that did not “show up” for the meeting are the problem, he said. He said the data given by the superintendent is all valid data and the biggest problem is attendance.
He said there is documentation on what has been done by the system to turn Lake Charles-Boston around, with very few positive results.
Mr. Hardy said that he believed that if given a chance, the community could make this work. He said that if he thought it could not work, he would not ask for this second chance.
Per Mr. Webb’s request, Mr. Andrepont re-stated his proposal.
Mr. Spruel, Legal Counsel, said that there was a problem with the wording on Mr. Andrepont’s proposal, regarding the hiring of an aggressive administrator by July 10. He said with that as a condition, that is something that is in the control of the Board, that it should be stated that as part of the motion, the Board will endeavor to have that aggressive administrator hired by July 10.
Mr. Andrepont replied that he would incorporate that recommendation into his subsequent motion.
Mr. Burleigh said that he keeps coming back to the fact that bonuses and pay raises have been offered to attract certified teachers to Lake Charles-Boston. He wondered what was the plan to get the teachers to teach there, if the bonuses and pay raises have not already done so.
Mr. Andrepont said that teachers are hired to work in Calcasieu Parish and not to work at a specific school.
Mr. Savoy said that it is true, teachers do not choose a particular school, they are assigned to a particular school.
Mrs. Duhon said that if the Board closes Lake Charles-Boston, they will be the first Board in Louisiana to close a school for these insignificant reasons.
Mr. Hardy thanked the Board for listening and being proactive.
Mr. LaRocque called for a vote on Mr. Andrepont’s amendment to the committee recommendation.
On a roll call vote to accept the amendment: Voting no: Mrs. Ballard, Mr. Bernard, Mr. Breaux, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Pitre, Mr. Webb Voting yes: Mr. Andrepont, Mr. Burleigh, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Victorian
The motion failed on an 8-7 vote.
Mr. Andrepont called a point of order and Mr. Spruel stated that the amendment to the motion failed, so the main motion, as presented through the committee, is now back on the floor.
Mr. Webb stated the motion again, to close Lake Charles-Boston High School and open the Lake Charles-Boston Academy of Learning. He submitted that committee recommendation to the Board, requiring no second.
Mr. Andrepont asked if the Learning Academy was going to come before the Budget Committee and Mr. Savoy replied that the details would come before committee, as a five year plan.
Mr. Hardy made a substitute motion that the Lake Charles-Boston Academy plan be tabled for further study. This was seconded by Mr. Dellafosse.
Mr. Spruel stated that the recommendation from committee has two parts, first to close the school, second to create the academy. He asked Mr. Hardy if his intent was to table both parts. Mr. Hardy said that he felt that the committee decision needed more discussion. Mr. Hardy said he was making a motion to table both items.
To be clear on Mr. Hardy’s substitute motion, Mr. Spruel asked if his motion was to table (postpone) both parts.
Mr. Hardy then corrected by saying he would make the motion in two parts. His first motion was to table the motion to close Lake Charles-Boston High School and his second motion was to table the motion to create the Lake Charles-Boston Academy.
On a roll call vote to table the recommendation from the C& I committee: Voting no: Mr. Andrepont, Mrs. Ballard, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Pitre, Mr. Webb Voting yes: Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Victorian
The motion failed on a10-5 vote.
Mr. Hardy made a motion to approve Option 2 and Option 3 of his previous presentation, with a second by Mrs. Duhon.
Mr. Karr said that he believes in fairness and that his rural district will not receive the benefit from the additional educational opportunities involved in Mr. Hardy’s Option plans. He said he can not even have a basic music program at Starks High School, so he is not in favor of the Options plan.
Mr. Webb echoed Mr. Karr’s statement, that he also represents rural schools and they would like to have programs and that the Options plan is an injustice to the rural schools.
Mr. Victorian said Mr. Karr and Mr. Webb should vote to keep Lake Charles-Boston open and not spend any more money on the academy plan.
Mr. Hardy said the Options program could be incorporated in the schools across the river. Mr. Webb replied that the Options, as written, do not state anything about the outlying schools.
On a roll call vote to approve Option 2 and Option 3: Voting no: Mr. Andrepont, Mrs. Ballard, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Guidry, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Pitre, Mr. Webb Voting yes: Mr. Dellafosse, Mrs. Duhon, Mr. Hardy, Mr. Victorian
The motion failed on an 11-4 vote.
Mr. Webb re-stated the motion as it came from committee, to accept the superintendent’s recommendation to close Lake Charles-Boston High School and open Lake Charles-Boston Academy of Learning.
Mr. Dellafosse made a substitute motion to pull out the portion of the recommendation regarding the academy, seconded by Mr. Andrepont. Mr. Spruel said that Mr. Dellafosse needed to re-word his substitute motion, as a motion to divide the question. This way the two parts could be voted on separately.
Mr. Dellafosse changed his substitute motion to say that he wanted to divide the question, and it was seconded by Mr. Andrepont.
The first part would be to close Lake Charles-Boston High School and the second part would be to create the Lake Charles-Boston Academy of Learning.
Mr. Spruel clarified that the motion to divide would be voted as such: A vote yes would mean that there would be a separate vote on whether to close and on whether to go with the academy. A vote no would mean that you would not divide the question and we would go back to the original motion.
On a roll call vote to divide the question: Voting no: Mrs. Ballard, Mr. Bernard, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Pitre, Mr. Webb Voting yes: Mr. Andrepont, Mr. Breaux, Mr. Burleigh, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Victorian,
The motion to divide passed with an 8-7 vote.
The next vote was to vote on the first part of the committee recommendation, to close Lake Charles-Boston High School.
On a roll call vote to close the school: Voting no: Mr. Andrepont, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr.Hardy, Mr. Victorian Voting yes: Mrs. Ballard, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Pitre, Mr. Webb
The motion to close the school passed by a vote of 9-6.
The next vote was to vote on the second part of the committee recommendation, to open the Lake Charles-Boston Academy of Learning.
On a roll call vote to open the academy: Voting no: Mr. Andrepont, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Victorian Voting yes: Mrs. Ballard, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Pitre, Mr. Webb
The motion to open the academy passed by a vote of 9-6.
Mrs. Duhon left the meeting.
PERSONNEL PACKET/EXECUTIVE SESSION
On a motion by Mr. Victorian and seconded by Mr. Andrepont, the Board went into Executive Session at 8:12 p.m. The Board resumed Regular Session at 8:50 p.m.
Personnel
Gary Anderson, Assistant Superintendent of Administration and Personnel, requested a motion supporting the recommendations as listed in the personnel packet, including the addendum. On a motion by Mr. Bernard and seconded by Mr. Webb, the motion carried.
ADDENDUM:
Mr. Anderson requested a motion supporting the recommendation of Wendell LeJeune as Head Coach at Vinton High School. On a motion by Mr. Guidry and seconded by Mr. Karr, the motion carried.
Mr. Anderson requested a motion supporting the recommendation of Jennifer White as Assistant Principal at Oak Park Middle School. On a motion by Mr. Victorian and seconded by Mr. Bernard, the motion carried.
Mr. Anderson requested a motion supporting the recommendation of Greg Gauthier as Assistant Principal at Oak Park Middle School. On a motion by Mr. Bernard and seconded by Mr. Victorian, the motion carried.
Mr. Anderson requested a motion supporting the recommendation of Marva Davis as Principal at the Elementary Alternative School. On a motion by Mr. Bernard and seconded by Mr. Hardy, the motion carried.
Mr. Anderson requested a motion supporting the recommendation of Diana Kersten as Bus Route Supervisor. On a motion by Mr. Bernard and seconded by Mr. Hardy, the motion carried.
Mr. Anderson requested a motion supporting the recommendation of Cynthia Creel as Director of Federal Programs. On a motion by Mr. Karr and seconded by Mr. Hardy, the motion carried.
Mr. Anderson asked for a motion for permission to advertise for the position of Principal of DeQuincy Elementary School. On a motion by Mr. Karr and seconded by Mr. Burleigh, the motion carried.
COMMITTEE REPORTS
Budget and Fiscal Management Committee, May 8, 2007
Mr. Pitre, Chairman, gave the following report on the committee meeting of May 8. At committee, Mr. Bruchhaus, Chief Financial Officer, presented the third budget revision to the 2006-2007 General Fund.
This revision includes revenues and other sources of funds of $219,885,865, an increase of $112,991 and expenditures and other uses of funds of $239,832,568, an increase of $8,941,108. Budget Revision #3 leaves the General Fund with a project deficit for 2006-2007 of $19,946,703. Estimated unreserved/undesignated reserves at 6/30/07 were $23,752,039, 10.8% of projected revenues. It was recommended that Budget Revision #3 to the 2006-2007 General Fund be approved as presented. Mr. Pitre made a motion to accept, with no second needed. Upon a vote, the motion carried.
Mr. Bruchhaus presented Budget Revision #1 to the 2006-2007 Special Revenue Funds. This revision includes revenues and other sources of funds of $49,911,158 and expenditures and other uses of funds of $49,911,158 for no projected change in reserves. The new projections are an increase of $7,836,469 from the original budgets. These funds account for reimbursable grants and for the School Food Service Fund. Most of the increases were a result of carryover allocations distributed by the State that were added in during the year. It was recommended that Budget Revision #1 to the 2006-2007 Special Revenue Funds be approved as presented.
Mr. Pitre made a motion to accept, with no second needed. Upon a vote, the motion carried.
Staff recommended the 18th Street facility, formerly the old Career Center, be declared surplus property and advertised for sale. The minimum bid price on the property will be the appraised value of the land, $43,200.
Mr. Pitre made a motion to accept, with no second needed. Upon a vote, the motion carried.
Audit reports for the following schools were presented and all exceptions handled according to the School Activity Funds Principles and Procedures Manual: Brentwood Elementary J.D. Clifton Elementary T.S. Cooley Elementary A.A. Nelson Elementary D.S. Perkins Elementary Sulphur High 9th Grade Campus F.K. White Middle
It was recommended that the school audits be approved as presented. Mr. Pitre made a motion to accept, with no second needed. Upon a vote, the motion carried.
Revisions to Policy DJD, Expense Reimbursement for travel expenses, was presented and approved. Mr. Pitre made a motion to accept, with no second needed. Upon a vote, the motion carried.
Mr. Bruchhaus presented staff’s recommendation to increase several substitute pay categories over a two year period beginning in 2007-2008. Total expected cost of the proposed increases for each year would be $129,965 or $259,930 over the two year period. He advised the committee that if minimum wages change, it could impact this increase and at that time, staff would need to readdress the issue. It was approved at committee and Mr. Pitre made a motion to accept, with no second needed. The motion carried.
The recommendation was approved for a credit purchasing pilot program offered by Commerce Bank, with advantages to the system of electronic payments, reduced number of written checks, online management of accounts, and good purchasing reports. There would be no credit cards issued for this program.
Mr. Pitre made a motion to accept, with no second needed. The motion carried.
It was approved for staff to advertise for proposals for Commercial Banking Services for the period of 2007-2010. Mr. Pitre made a motion to accept, with no second needed. The motion carried.
Pupil Personnel Committee, May 10, 2007
Joe Andrepont, Chairman, gave the following report. This meeting was held for informational purposes only. There was no quorum present. Dr. James Patton, Professor at The College of William and Mary, Williamsburg, Virginia, gave a summary of background work on Disproportionality in Calcasieu Parish.
Mr. Savoy said that there are statistics that state that there is an over emphasis on suspensions and expulsions within certain groups, and that study will be a charge to the committee.
Employee Benefits Committee, May 15, 2007j
Billy Breaux, Chairman, gave the following report. There was one item on the agenda, First Financial Administrators, Inc., approved by the Board on April 3, 2007 to be the third party administrator for voluntary programs that include deferred compensation, flexible spending accounts, non group insurance policies and annuities.
The committee voted to recommend Allstate for cancer insurance; Kawanah KMG for short- term disability; American Fidelity for long- term disability; and Texas Life for life insurance.
Mr. Breaux made a motion to accept, with no second needed, but abstained from voting due to his employment with Allstate Insurance. The motion carried.
TAKE APPROPRIATE ACTION
Renewal of Contract Agreement for Annual Discharge Monitoring & Monthly Testing for Eleven (11) Schools for Fiscal Year 2007-2008, General Funds, Renewal Bid #Ren 2006-44; HOH PAK Laboratories, Inc. for $72, 408.00. On a motion by Mr. Dellafosse and seconded by Mr. Karr, the motion carried.
Renewal of Contract Agreement to Provide Security at the Chennault Warehouse & Bus Garage Facilities for Fiscal Year 2007-2008, General Funds, Renewal Bid #Ren 2006-46; Vinson Guard Services, Inc., for $204,179.84. On a motion by Mr. Dellafosse and seconded by Mr. Karr, the motion carried.
Renewal of Contract Agreement for Pest and Rodent Control for the Calcasieu Parish School Board, All Locations for Fiscal Year 2007-2008, General Funds, Renewal Bid #Ren 2006-02; Extermatrim Exterminating, Inc., for $72,408.00. On a motion by Mr. Dellafosse and seconded by Mr. Karr, the motion carried.
Renewal of Contract for Fire Alarm Inspections for all Calcasieu Parish school Board Facilities for Fiscal Year 2007-2008, Renewal Bid #Ren 2006-47; Sylvan Sound Systems, General Funds, for $63,862.00. On a motion by Mr. Dellafosse and seconded by Mr. Karr, the motion carried.
Renewal of Contract for Collection & Disposal of Waste for All Calcasieu Parish School Board Facilities for Fiscal Year 2007-2008, Renewal Bid #Ren 2006-35; Waste Management, General Funds, for $476,023.12. On a motion by Mr. Dellafosse and seconded by Mr. Karr, the motion carried.
Renewal of Contract for Magazines for Fiscal Year 2007-2008, General Funds, Renewal Bid #Ren 2005-03; National Organization Service, for $36,504.67. On a motion by Mr. Dellafosse and seconded by Mr. Karr, the motion carried.
Renewal of Contract for General Office Supplies, Available to All Sites, Bid # Ren 2007-37; My Office Products, General Funds, for various amounts, with contracted discount of 47.1% on all list prices, with exceptions of Lexmark & HP products totaling greater than $300 in one order. On a motion by Mr. Dellafosse and seconded by Mr. Karr, the motion carried.
Approval of Worker Compensation Re-Insurance. On a motion by Mr. Guidry and seconded by Mr. Bernard, the motion carried. (see attached report)
Authorization for Superintendent to Reject the Uninsured/Underinsured Motorist Bodily Injury Coverage on Liability Coverage. On a motion by Mr. Guidry and seconded by Mr. Bernard, the motion carried.
Approval of Grant Application, Louisiana Literacy for All was not necessary or voted on, as it was no longer available.
Resolution Adopting the Louisiana Compliance Questionaire. On a motion by Mr. Guidry and seconded by Mr. Bernard, the motion carried.
Resolution for Adoption, Proces Verbal and Resolution Promulgating the Results of the Election; District 28, Bell City. Jay Delafield, Attorney, presented this information to the Board, for information and necessary signatures. On a motion by Mr. Breaux and seconded by Mr. Victorian, the motion carried.
Resolution for Adoption, Authorizing Advertisement for the Sale of Bonds; District 28, Bell City. On a motion by Mr. Guidry and seconded by Mr. Bernard, the motion carried.
Resolution for Adoption, Preliminary Draft of the Official Statement; District 28, Bell City. On a motion by Mr. Guidry and seconded by Mr. Bernard, the motion carried.
Renewal for Boiler and Machinery Equipment Breakdown Insurance. On a motion by Mr. Guidry and seconded by Mr. Bernard, the motion carried.
BID REPORTS
Janitorial General Supplies for the Calcasieu Parish School Board, Bid Number 2007-26, General Funds. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
BID FOR JANITORIAL GENERAL SUPPLIES FOR THE CALCASIEU PARISH SCHOOL BOARD.
BID NUMBER 2007-26, WAS OPENED MAY 22, 2007 AT 9:00 A.M.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS: A+ CHEMICAL; BMC; JESCO; LAKE CITY SUPPLY; S&M FOOD; H&H CHEMICAL; COOKING WITH GAS; SELIG; A TO Z PAPER; GRAYBAR.
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS. IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE A+ CHEMICAL $ 19,149.40 A TO Z PAPER $153,648.55 GRAYBAR $ 1,477.00 LAKE CITY SUPPLY $ 38,636.55 H & H CHEMICAL $ 38,338.92 BMC NO BID RETURNED JESCO NO BID RETURNED S&M FOOD NO BID RETURNED COOKING WITH GAS NO BID RETURNED SELIG NO BID RETURNED
AWARD TO THE LOWEST BIDDERS MEETING SPECIFICATIONS AND AUTHORIZE PURCHASE OF NO-BID ITEMS IN THE BEST INTEREST OF THE SCHOOL BOARD.
School Buses for the Calcasieu Parish School Board, Bid Number 2007-22, General Funds. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried
BID FOR SCHOOL BUSES FOR THE CALCASIEU PARISH SCHOOL BOARD.
BID NUMBER 2007-22, WAS OPENED MAY 23, 2007 AT 9:00 A.M.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS: ATTERBERY TRUCK SALES; CONSTANTIN TRANSIT; KENT-MITCHELL SALES; MARTIN AUTOMOTIVE; ROSS BUS; SOUTHERN BUS SALES; TWIN STATE TRUCKS; AND BUS GROUP.
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS. IF ACCEPTED, TOTALS WILL BE AS FOLLOWS:
VENDOR NAME BID PRICE KENT MITCHELL $187,986.00 ROSS BUS $201,408.00 TWIN STATE $ 71,052.18 ATTERBERY NO BID RETURNED CONSTANTIN NO BID RETURNED MARTIN AUTOMOTIVE NO BID RETURNED SOUTHERN BUS NO BID RETURNED BUS GROUP NO BID RETURNED
THE STAFF RECOMMENDS REJECTING ALL BIDS DUE TO BUDGETARY SPECIFICATIONS.
Roof Repairs at Frasch Elementary School, Hurricane Rita Repair Funds, Bid Number 2007-09PC. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
Official Journal for the Calcasieu Parish School Board, Fiscal Year 2007-2008, Bid Number RFP-2007-24, General Funds. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
RFP FOR OFFICIAL JOURNAL 2007 FOR THE CALCASIEU PARISH SCHOOL BOARD WERE DUE MAY 21, 2007.
RFP’S WERE RECEIVED FROM THE FOLLOWING VENDORS: AMERICAN PRESS SOUTHWEST DAILY NEWS
THE STAFF RECOMMENDS ACCEPTING THE RFP FOR EACH ITEM MEETING SPECIFICATIONS. IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME RFP PRICE
AMERICAN PRESS $2.90 PER SQUARE SOUTHWEST DAILY NEWS *$2.80 PER SQUARE
THE STAFF RECOMMENDS ACCEPTING THE PROPOSAL MEETING SPECIFICATIONS FROM THE AMERICAN PRESS FOR THE TOTAL AMOUNT OF $2.90 PER SQUARE.
*SOUTHWEST DAILY NEWS DID NOT MEET RFP CONDITIONS
Playcenters for Three (3) Calcasieu Parish Pre-K/Headstart Schools, Bid Number 2007-27, Grant Funds. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
BID #
2007-2
BID NUMBER 2007-27, WAS OPENED MAY 21, 2007 AT 9:00 A.M. BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS. IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE
DYNA-PLAY- Metairie, LA
NO BID SUBMITTED
THE STAFF RECOMMENDS ACCEPTING THE LOW BID MEETING SPECIFICATIONS FROM HAHN
ENTERPRISES FOR THE TOTAL AMOUNT OF $28,499.00 Copy Paper for the Calcasieu Parish School Board, Warehouse Stock, Bid Number 2007-25, General Funds. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried
BID FOR COPY PAPER 20# WHITE 8.5 X 11 FOR THE CALCASIEU PARISH SCHOOL BOARD WAREHOUSE STOCK
BID NUMBER 2007-25, WAS OPENED MAY 2, 2007, AT 9:00 A.M.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
A TO Z PAPER, ADVANACED, RICOH, UNISOURCE, XEROX, AND XPEDX
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS. IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE A TO Z PAPER $246,859.20 ADVANCED NO BID RETURNED RICOH NO BID SUBMITTED UNISOURCE $321,048.00 XEROX *$245,520.00 XEROX $246,960.00 XPEDX BID RECEIVED AFTER DUE DATE (RETURNED UNOPENED, PER POLICY) THE STAFF RECOMMENDS ACCEPTING THE LOW BID MEETING SPECIFICATIONS FROM A TO Z PAPER FOR THE TOTAL AMOUNT OF $246,859.20.
*XEROX PRICING INDICATES SHIPMENT REQUIREMENTS THAT DIFFER FROM BID SPECIFICATIONS
Printed Material for the 2007-2008 School Year for the Calcasieu Parish School Board, Bid #2007-28, General Funds. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried
BIDS FOR PRINTED MATERIAL FOR THE 2007-2008 SCHOOL YEAR FOR THE CALCASIEU PARISH SCHOOL BOARD WERE DUE MAY 24, 2007.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS: ALPHAGRAPHICS KNIGHT MEDIA LAKE CITY PRINTING MOSS BLUFF PRINTING PORT PRINTING PREMIER PRINTING
THE STAFF RECOMMENDS ACCEPTING THE BID FOR EACH ITEM MEETING SPECIFICATIONS. IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE
ALPHAGRAPHICS $33,349.56 KNIGHT MEDIA $12, 031.58 LAKE CITY PRINTING NO BID RETURNED MOSS BLUFF PRINTING NO BID RETURNED PORT PRINTING $13,500.00 PREMIER PRINTING $21,116.93
THE STAFF RECOMMENDS ACCEPTING THE BID MEETING SPECIFICATIONS FROM KNIGHT MEDIA FOR THE TOTAL AMOUNT OF $12,031.58.
PERMISSION TO ADVERTISE
Trucks for the Calcasieu Parish School Board Maintenance Department, General Funds. On a motion by Mr. Karr and seconded by Mr. Burleigh, the motion carried.
Inspection of Hood and Sprinkler System, All Locations, General Funds. On a motion by Mr. Karr and seconded by Mr. Burleigh, the motion carried.
Maintenance – Contracted Services for the Calcasieu Parish School Board, Plumbing, General Construction, Air Conditioning & Roofing, General Funds. On a motion by Mr. Karr and seconded by Mr. Burleigh, the motion carried.
CORRESPONDENCE
Change Order Number One (1), “Phase I Improvements Vinton Middle School,” Bond District #26, Project #EA 2006-4, Ellender Architects & Associates, LLC., Designer; Priola Construction Corp., Contractor; Increase of $16,535.44. On a motion by Mr. Breaux and seconded by Mr. Andrepont, the motion carried.
Change Order Number Two (2), “Phase I Improvements Vinton Elementary School,” Bond District #26, Project #EA 2006-2, Ellender Architects & Associates, LLC., Designer; Priola Construction Corp., Contractor, Increase of $6,334.60. On a motion by Mr. Breaux and seconded by Mr. Andrepont, the motion carried.
Change Order Number One (1), “Auditorium Roof Replacement Sulphur High School,” Hurricane Rita Repair Funds, Ellender Architects & Associates, Inc., Designer; Alfred Palma, Inc., Contractor; Increase of $17,292.00. On a motion by Mr. Breaux and seconded by Mr. Andrepont, the motion carried.
Change Order Number Two (2), “CPSB-Phase I-C- Transportation Department,” Hurricane Rita Repair Funds, Project #0603-1C, Randy M. Goodloe, AIA, Architect; Lewing Construction, Inc., Contractor; Increase of $5,591.30 and Increase of eight (8) days. On a motion by Mr. Breaux and seconded by Mr. Andrepont, the motion carried.
SUPERINTENDENT’S REPORT
Previously Approved Board Dates
Tuesday, July 10, 2007, 4:45 p.m. Tuesday, August 7, 2007, 4:45 p.m.
On a motion by Mr. Andrepont and seconded by Mr. Karr, the motion to accept the dates carried.
For Approval Tuesday, September 4, 2007, 4:45 p.m.
On a motion by Mr. Bernard and seconded by Mr. Hardy, the motion to accept the dates carried.
CONDOLENCES/RECOGNITIONS
Mr. Webb asked for a letter of condolence for the family of Murphy Simien.
Mr. Bernard asked for a letter of support for retired Superintendent Dr. Paul Moses, regarding his current illness.
Mr. Bernard asked for a letter of condolence to the family of Maureen Devereaux.
Mr. Bernard asked for a letter of condolence to the family of Daniel Roux, Jr.
Mrs. Ballard asked for a letter of condolence to Penny Haxthausen, at the loss of her father.
Mrs. Ballard and Mr. Guidry asked for a letter of condolence to the family of Susan Sarkow.
Mrs. Ballard asked for a letter of condolence to the family of Jane Kleinman.
SCHEDULE STANDING COMMITTEE MEETINGS
Budget and Fiscal Management Committee, June 26, 2007, 4:45 p.m.
REQUESTS FOR COMMITTEE TOPICS OF DISCUSSION
Mr. Dellafosse asked that the A&P Committee give the TAP results and discuss a review process for teachers, regarding how principals are doing in their schools.
Mr. Breaux asked that the Change Order Committee be re-convened.
Mr. Hardy asked for A&P Committee and Budget Committee discussion on TAP, MFP and teacher raises.
Mr. LaRocque asked for the Budget Committee to discuss step increases for auditors.
Mr. Jongbloed asked that school Pathologists be able to receive the supplement for being Nationally Board Certified. He asked if the system could fund this item, since the State will not.
Mr. Victorian asked in what order are these requests handled and prioritized. Mr. Savoy replied that anything relating to money goes before Budget and are incorporated into the budget process.
Mr. Dellafosse asked what happens to the bonding money in the Lake Charles-Boston school district. Mr. Savoy replied that he would get that answer.
Meeting Adjourned
On a motion to adjourn by Mr. Breaux and seconded by Mr. Andrepont, the motion carried. The meeting was adjourned at 9:35 p.m.
____________________ ______________________ Wayne Savoy, Secretary Bryan LaRocque, President
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Last modified on Wednesday August 15, 2007 |