03-06-07

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DATE, TIME, PLACE OF MEETING

The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board, located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, March 6, 2007, at 4:45 p.m. The meeting was called to order by Bryan LaRocque, President. The prayer was led by Dale Bernard; the pledge was led by Chad Guidry.

ROLL CALL

The roll was called and the following members were present: Joe Andrepont, Annette Ballard, Dale Bernard, Billy Breaux, Randy Burleigh, Mack Dellafosse, Clara Duhon, Chad Guidry, Fred Hardy, Bill Jongbloed, James Karr, Sr., Bryan LaRocque, Jimmy Pitre, Elray Victorian, and R.L. Webb. All members were in attendance.

MINUTES APPROVED

On a motion by Mr. Andrepont and seconded by Mr. Bernard, the Minutes of February 6, 2007 were approved.

SUPPLEMENTAL AGENDA

On a motion by Mr. Karr and seconded by Mr. Victorian, the Supplemental Agenda was included as part of the regular agenda.

PRESENTATIONS

Louisiana High School Rodeo Queen

David Buller, Administrative Director of High Schools, introduced Codi Cooper. Codi is a student at DeQuincy High School.

Guidance Counselors of the Year

James Powers, Counselors/Option 3/Tech Prep Consultant, introduced Mitzi Wilkinson. She is the school counselor at D.S. Perkins Elementary and President of the Calcasieu School Counselors Association. She presented the following counselors:

Cassandra Austin, Combre-Fondel Elementary School, Outstanding Elementary School Counselor

Linda Guillory-Lueckenhoff, W.W. Lewis Middle School, Outstanding Middle School Counselor

Rachel Crum, Sam Houston High School, Outstanding High School Counselor and overall Calcasieu Parish Counselor of the Year for 2006-2007

COMMITTEE REPORTS

Employee Benefits Committee, March 1, 2007

Billy Breaux, Chairman of the Employee Benefits Committee, reported the following to the full Board.

At committee, Ms. Kathy Sonnier with Blue Cross/Blue Shield presented the group health insurance renewal for 2007-2008. Ms. Sonnier explained that CPSB claims and claim trend analysis were contributing factors in reaching the renewal number. She explained that from May 2006-January 2007 there was an increase of $4,000,000.00 (four million) in claims paid from the previous year. CPSB added 109 employees/retirees to the plan. Claims were increasing in the inpatient, outpatient, professional, and drugs categories. The Louisiana trend projected 10.5% in PPO plans for 2007. Analysis of the data resulted in an 8% premium increase for 2007-2008. Premium increases were as follows:

HIGH PLAN OPTION

(1) Employee Only                                      $12.64 increase per month

(2) Employee, Child/Children                     $20.56 increase per month

(3) Employee, Spouse, Child/Children       $36.35 increase per month

Mr. Karl Bruchhaus, Chief Financial Officer for CPSB, recommended a premium holiday for the month of May, 2007, due to a positive balance in the group health insurance fund. The premium holiday will eliminate the deduction for the cost of the employee’s portion of the group health insurance for the month of May.

On behalf of the committee, Mr. Breaux made a motion to approve the increase and the premium holiday. A second was not needed and upon a vote by the Board, the motion carried.

Mr. Bruchhaus noted that the regular employees would be affected by the premium holiday on their May 31^st paycheck. Retirees would be affected at the first of July. He also noted that the 8% increase represents approximately a 2.5 million dollar increase to our health plan. One million of that increase belongs to the employees and the other million and a half belongs to the school board. The million and a half increase will be reflected in next year’s general budget.

At committee, Ron Hayes, Risk Manager for CPSB, introduced Richie Gregory to present the Crescent dental renewal. Per Mr. Gregory, this is the third year that there would be no increase in premium to CPSB employees for their dental insurance.

On behalf of the committee, Mr. Breaux made a motion to approve renewal of the dental insurance with Crescent, at no change in premium and no change in existing benefits. A second was not needed and upon a vote by the Board, the motion carried.

TAKE APPROPRIATE ACTION

Sam Houston Pride & Spirit Band/Dallas, Texas

On a motion by Mr. Webb and seconded by Mr. Hardy, the motion to approve carried.

Immediate Adoption of Calcasieu Parish School System Technology Plan

Mr. Webb asked that Action Step 3, regarding E-Learning and Virtual Schools, be implemented as soon as possible. He is concerned about the future lack of certified teachers in outlying areas and feels that 2014 is too long to wait for this.

Mr. Bruchhaus said that 2014 is the end of the time period.

He also requested that there is immediate adoption of the Technology Plan and there would be no two week layover, which would require a 2/3 vote by the Board to suspend the rules.

On a motion by Mr. Bernard and seconded by Mr. Victorian, the Board voted and there was no opposition.

(The Technology Plan can be viewed upon request and

 is attached to the legal minutes by hard copy.)

Memorandum of Agreement/Department of Health and Hospitals, Office of Public Health

MEMORANDUM OF AGREEMENT

Department of Health and Hospitals

Office of Public Health

Center for Community Preparedness

Emergency Preparedness and Response

Strategic National Stockpile

We, the undersigned, hereby agree to enter into the following Memorandum of Agreement to provide a location for a Point of Dispensing site to the Louisiana Department of Health and Hospitals, Office of Public Health (OPH) and its employees, authorized individuals, volunteers and/or governmental emergency preparedness workers.  The dispensing site would be opened only if an emergency event requiring mass vaccination, distribution and/or dispensing of medication or supplies, requiring space outside of state offices, were to occur.

The host (name of host), Calcasieu Parish School Board, agrees to provide access to and use of the building(s) described below and have a maintenance person designated and available in case of emergency.

(Please place facility name, address, building description, and point of contact information in the space provided below.)

The host also agrees to provide OPH with current facility telephone numbers as well as three contact names with 24/7 hour phone numbers who would be able to provide access to the building if needed during an emergent event.

The Office of Public Health agrees to provide staffing for a dispensing site for the duration of its use.  OPH shall work with the Louisiana State Police to provide extra security personnel, if deemed advisable and necessary; shall provide any reasonable post-event cleanup that is needed; shall reimburse the host for reasonable expenses incurred as a result of using the host’s building(s), including utilities, but excluding rent, and shall hold host harmless from and indemnify the host from any liability for the acts of OPH’s employees, authorized individuals, volunteers, workers and patients while using host’s property.  OPH will give notification of intent to use the host’s building immediately upon receiving notification from federal and state authorities.

This agreement shall expire in four years.

We, the undersigned, agree to the terms of the Memorandum of Agreement, entered into this _________ day of ________________, 2007.

Copies of all MOUs must be registered and filed with the DHH/OPH Emergency Preparedness and Response.   Please forward signed copies to the following address:

DHH/OPH Emergency Preparedness and Response

                8919 World Ministry Blvd; Suite B

                Baton Rouge, LA 70810

                Phone: 225-763-3535

                Fax: 225-763-5727

On a motion by Mr. Bernard and seconded by Mr. Victorian, the motion carried.

Joint Services Agreement/Calcasieu Parish Policy Jury

STATE OF LOUISIANA

                 JOINT SERVICES AGREEMENT

                   PARISH OF CALCASIEU

                BE IT KNOWN, that before the undersigned Notaries Public, duly commissioned and qualified in and for their respective localities as hereinafter stated, on the dates hereinafter set forth, and in the presence of the competent witnesses hereinafter named and undersigned.

                PERSONALLY CAME AND APPEARED:

                CALCASIEU PARISH SCHOOL BOARD (the “School Board”), the governing authority of the Parish of Calcasieu for public school purposes and a political subdivision of the State of Louisiana within the meaning of Article 6, Section 44 of the 1974 Louisiana Constitution, herein represented by the President of said School Board, duly authorized.

                CALCASIEU PARISH POLICE JURY (the “Police Jury”), the governing authority of Calcasieu Parish Louisiana, through its Office of Juvenile Justice Services, herein represented by the President, duly authorized,

Each of whom being duly sworn, did acknowledge and agree that

         Section 1.  AUTHORITY.

                This Agreement is entered into by the parties under the authority of the Constitution and laws of the State of Louisiana, including but not limited to Article 6, Section 20 and Article 7, Section 14 of the 1974 Louisiana Constitution, and the Local Services Law of the State of Louisiana (R.S. 33:1321, et seq).

                The School Board and the Police Jury hereby find and declare that they are each authorized by general and special laws to perform the activities herein contemplated and to exercise all powers that may be necessary for completion of the undertaking herein described: determining the possible causes of truancy and developing a case management or individualized service plan which includes both the truant student and his/her parent/guardian.

                                             Section 2. JOINT SERVICE EFFORT.

                The School Board and the Police Jury hereby agree to work together toward the goal of reducing truancy in Calcasieu Parish, as set out in the Truancy Assessment and Services Plan and Assurances.

                                      Section 3. SCHOOL BOARD CONTRIBUTION

                The School Board agrees to assign both an educational counselor and a Child Welfare and Attendance clerk to work with the TASC Program.

                                Section 4. POLICE JURY CONTRIBUTION

                The Police Jury - through its Office of Juvenile Justice Services - agrees to reimburse the School Board for the salary and associated benefits of the educational counselor and the Child Welfare and Attendance clerk at the rate established by the School Board.

Section 5.  FUNDING

                The Police Jury shall pay the salaries set out in section 4 with funds allocated through the TASC Program.  If funds are not available to be allocated by Louisiana State University for the TASC Program it is understood that the contribution set out in section 4 cannot and will not be made.

                                               Section 6. TERM

                The term of this Joint Services Agreement shall run through June 30, 2007.

        Section 7 AMENDMENTS

The parties hereto may amend this Joint Services Agreement at any time by mutual consent, to modify, clarify, add or remove any term or provision.  No change or amendment shall be effective unless it is in writing and signed by duly authorized representatives of both parties hereto.

                                               Section 8. INVALIDITY

                If any provision, item, application, or part of this Agreement is held invalid, such invalidity shall not effect other provisions, items, applications, or parts of this Agreement which can be given effect without the invalid provision, item, application, or part, and to this end the provisions of this Agreement are hereby declared to be severable.

THUS DONE AND PASSED in duplicate original at Lake Charles, Louisiana, in the presence of the undersigned competent witnesses, and me, Notary, on the            day of

                                     , 2007.

WITNESSES:           CALCASIEU PARISH POLICY JURY

                                    OFFICE OF JUVENILE JUSTICE SERVICES

                                                                                BY:                                                               

 CHRIS E.  LANDRY, PRESIDENT

NOTARY PUBLIC

                THUS DONE AND PASSED in duplicate original at Lake Charles, Louisiana, in the presence of the undersigned competent witnesses, and me, Notary, on the                   day of                                                      , 2007.

CALCASIEU PARISH SCHOOL BOARD

BY:                                                              

                                                                                                                       BRYAN LAROCQUE,   PRESIDENT

WITNESSES:

 ______________________________

NOTARY PUBLIC

H:\JOINTSERVICEAGREEMENTJUVTRUANCY‑2.wpd

On a motion by Mr. Burleigh and seconded by Mr. Jongbloed, the motion carried.

Geophysical Permit – Lake Ronel Oil Company

 Permission to conduct a geophysical survey

Lake Ronel Oil Company

845 Dal Sasso Drive

Orange, TX 77630

(409) 883-7006

Geophysical Permit

Calcasieu Parish School Board

Prospect Adams Bayou 3D

Permit Number 8133578

1724 Kirkman St.

Lake Charles, La 70601

Lake Ronel Oil Company hereby requests permission to conduct a geophysical survey across your land in Calcasieu Parish, Louisiana described as following:

T8S/R13W; sec 35 E/2 of SESE E of Road 10

Total Acreage: 10

Net Acres: 10

Payment is based on $10.00 per acre or $100.00 per test hole whichever is greater with a minimum of $25.00. Total payment will be based proportionately on the actual net surface ownership owned by the undersigned.

Lake Ronel Oil Company's operations will be conducted in accordance with good industry standard practices. Lake Ronel Oil Company will be responsible for any and all damages. We agree to indemnify you from all claims and damages caused by our operations.

If for any reason Lake Ronel Oil Company is unable to complete operations on the above described lands, this permit and all terms will become null and void. This permit is valid for 12 months and shall not be revoked during that period. For this seismic test only, it is our intention to include under this permit any mineral

interests (i.e., where your interests are in the minerals only) owned by you that lie within the boundaries of this survey.

Lake Ronel Oil Company would appreciate your signing this permit letter, indicating your permission for Lake Ronel Oil Company, its agents or contractors, to have the right to enter upon your lands for such purposes. Please return the original in the enclosed envelope. It is very important that you include your phone number, Social Security number or Tax I. D. #, and any Oil and Gas Lease or tenant farmer information which is not already stated below.

On a motion by Mr. Bernard and seconded by Mr. Andrepont, the motion to accept carried.

BID REPORTS

Grass Cutting, Various CPSB Schools, Maintenance Department, General Funds

Mr. Bruchhaus said that all of the bids were recommended for rejection and would be re-advertised. He said the price was more than anticipated and in the meantime, the existing contracts would stay in place.

Mr. Andrepont questioned that since there was a pre-bid meeting and all of the bidders were informed about the specifications, he was concerned about the image that our system was projecting. He said that we are informing bidders of the expectations and that two of the bidders met the specifications and now we are going to go and change it due to budgetary concerns. Mr. Breaux agreed that even though the system has a right to re-change the scope of the work, his issue is concerning professionalism and our level of excellence that makes us who we are.

Mr. Bruchhaus said that two of the bidders did not submit a bid bond and the third bidder that did not meet the specifications had failed to sign the bid. One bidder had an arithmetic error and the other two did meet the specifications, but he felt that this was not a normal situation on bids.

Mr. Savoy replied that we have learned from this and we are doing everything we can to see that this does not happen again.

On a motion to reject all bids by Mr. Bernard and seconded by Mr. Webb, the motion carried. Mr. Breaux and Mr. Andrepont voted nay.

PERMISSION TO ADVERTISE

School Buses for the Calcasieu Parish School Board Transportation Department, General Funds

On a motion by Mr. Jongbloed and seconded by Mr. Victorian, the motion carried.

School Furniture and Classroom Furniture for all Schools in the Calcasieu Parish School System, General Funds

On a motion by Mr. Jongbloed and seconded by Mr. Victorian, the motion carried.

Name Identification Badges with Related Software for 45 Schools in the Calcasieu Parish School System, EMCM Grant Funds

On a motion by Mr. Karr and seconded by Mr. Bernard, the motion carried.

WEB Filtering Software for the Calcasieu Parish School Board, Technology Department, General Funds

On a motion by Mr. Karr and seconded by Mr. Bernard, the motion carried.

CORRESPONDENCE

Recommendation of Acceptance, Project Number 0603-1B, “Relocation of Calcasieu Parish School Board Facilities – Phase I-B, Bus Garage,” Hurricane Rita Repair Funds, Randy M. Goodloe, A.I.A. APAC, Designer, Priola Construction, Inc., Contractor.

On a motion by Mr. Webb and seconded by Mrs. Duhon, the motion to accept carried.                                 

SUPERINTENDENT’S REPORT

Previously Approved  Board Dates                                             

                                       Tuesday, April 3, 2007, 4:45 p.m.

                                       Tuesday, May 1, 2007, 4:45 p.m.

For Approval                 

                                        Tuesday, June 5, 2007, 4:45 p.m.

On a motion by Mrs. Duhon and seconded by Mr. Hardy, the motion carried.

Mr. Savoy reported that LEAP testing week is the week of March 19, 2007.

CONDOLENCES/RECOGNITIONS

Mr. Andrepont asked for a letter of condolence to Annette Ballard, in the loss of her husband, Tom.

He also asked for a letter of condolence to Barbara Culpepper in the loss of her father.

Mr. Guidry asked for a letter of condolence to the Fradieu family in the loss of Mr. Wilmer Fradieu.

Mr. Hardy asked for a letter of commendation to the counselors that were chosen as Counselors of the Year.

He also asked for a letter of condolence to Al Burguieres in the loss of his mother.

He asked for a letter of congratulations to the Washington-Marion choir for their presentation at the Open Door for Women.

He also asked for a letter of commendation to the boys’ basketball team at Washington-Marion, as they have reached the quarter finals.

Mrs. Duhon said that she appreciates the Board Agenda books and looks forward to the artwork each month.

She also wanted to offer her condolences to Mrs. Ballard.

She wanted to recognize the Lake Charles-Boston Track Team in April.

She handed out information to the Board regarding her trip to Washington for the Federal Relations Conference.

Mrs. Ballard thanked everyone for the love and kindness shown to her in the recent loss of her husband.

Mr. Bernard asked for a letter of condolence to the family of Marcelle Hornsby.

Mr. Jongbloed asked for a letter of condolence to Pinelle Spain in the loss of her sister, Juanita Miller.

He also asked for a letter of congratulations to the boys’ basketball team at Barbe High School, as they have reached the quarter finals.

Mr. Hardy asked for a letter of commendation to Mrs. Crum and Mr. McCullor at Sam Houston High School, for their vocational program.

Mr. LaRocque asked for a letter of condolence to Ann Guidry in the loss of her mother.

He also recognized the McNeese students that were attending the Board meeting. He thanked Charlene Chiasson, Public Information/Quality Officer, and her staff for her hard work in organizing the recent Board orientation.

SCHEDULE STANDING COMMITTEE  MEETINGS

Curriculum and Instruction, March 15, 2007, 4:45 p.m.

Budget Committee,  March 20, 2007, 4:45 p.m.

Auxiliary and Personnel, March 27, 2007, 4:45 p.m.

REQUESTS FOR COMMITTEE  TOPICS OF DISCUSSION

Mr. Andrepont asked for information regarding the TAP Survey from the Curriculum and Instruction Committee.

Mr. Hardy asked for a discussion of the Technology Plan at the C&I Committee with Sheryl Abshire, Administrative Coordinator of Technology. He also wants to be sure that the public is made aware of what we do.

Mr. Webb asked for a discussion about E-Learning and the cost per school, at the C&I Committee.

Mr. Breaux asked for information on a rotating fund to keep school technology updated, from the Budget Committee.

EXECUTIVE SESSION

On a motion by Mr. Karr and seconded by Mr. Dellafosse, the Board went into Executive Session at 5:45 p.m. The Board resumed Regular Session at 5:58 p.m.

TAKE APPROPRIATE ACTION

Mr. Anderson, Assistant Superintendent of Administration and Personnel, requested a motion supporting the recommendations as listed in the personnel packet, including the Addendum. On a motion by Mr. Victorian and seconded by Mr. Andrepont, the motion carried.

Mr. Jongbloed addressed the Board regarding them never using their Board status to be involved in pulling or not renewing contracts, just because they did not necessarily like someone, even if that employee did not have negative evaluations. Mr. Spruel, Legal Counsel, replied that as an elected Board member, you can not change the process or get a contract pulled, based on the hypothetical facts given by Mr. Jongbloed.

Mr. Anderson asked for a motion supporting the recommendation of Margaret Hoffpauir as Assistant Principal of Iowa High School. On a motion by Mr. Webb and seconded by Mr. Jongbloed, the motion to approve carried.

Mr. Anderson asked for a motion supporting the recommendation of Dan Sylvest as Assistant Principal of W.W. Lewis Middle School. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion to approve carried.

ADDENDUM

2007 Expirations

CONSIDERED FOR RENEWAL

CONTRACTED EMPLOYEE               EXPIRATION DATE

                                                                       JULY 31, 2007

PRINCIPALS                                                 

Adkins, Charles                                                                

Beard, Molly                                                

Broussard, Dwaunis                                    

Brown Kenny                                             

Champagne, Paul                                       

Creel, Cynthia                                            

Dougherty, Tony                                          

Guillory, Martin                                          

Hardy, Steve                                                

Hernandez, Jean                                           

Hess, Phyllis                                                  

Hicks, Henry                                               

Johnson, Bema Dean                                    

Kingham, Sabrah                                          

Manuel, Mitch                                               

Marcantel, Gloria                                          

McCullor, Douglas                                    

Miller, Novella                                              

Neal, Benny Craig                                        

Quebodeaux, Pam                                        

Racca, Daniel

Sims, Betty

Spikes, John

Sullivan, Charles

Thompson, Bobby Jack

Victorian, Kay

Washington, Brent

Whitard, Greg

ASSISTANT PRINCIPALS                  EXPIRATION DATE

                                                                     JULY 31, 2007

Barrentine, Robert

DeVillier, Doug                                             

DeWitt, Sandra                                        

Foreman, Mary

Gaudet, Terry

Gilpin, Janet

Guidry, Anne

Hansen, Charles

Hobaugh, Arlene

Juneau, Michael

Kellogg, Melanie

Lewis-Williams, Cheryl

MacKnight, Alexandra

Mire, Mike

Powers, Jonathan

Settoon, Angela

Teal, Mark

Treme, Gerald

Wilson, James

SUPERVISORS                                    EXPIRATION DATE     

                                                                      JUNE 30, 2007

Caldarera, Mary Lou           

Washington, Betty

DIRECTORS

Crawford, Jim

ADMINISTRATIVE COORDINATORS

Habetz, Marilyn

DIRECTOR OF LIBRARY & WAREHOUSE

Wieschhaus, Steve

TAP DISTRICT COORDINATOR

Way, Sue

RISK MANAGER

Hayes, Ron

Meeting Adjourned

On a motion to adjourn by Mr. Andrepont and seconded by Mr. Hardy, the motion carried. The meeting was adjourned at 6:20 p.m.

____________________           ______________________

Wayne Savoy, Secretary            Bryan LaRocque, President