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DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, April 8, 2008, 4:45 p.m. The meeting was called to order by Jimmy Pitre, President. The prayer was led by Bill Jongbloed; R.L. Webb led the Pledge of Allegiance.
ROLL CALL
The roll was called and the following members were present: Joe Andrepont, Dale Bernard, Billy Breaux, Randy Burleigh, Mack Dellafosse, Clara Duhon, Chad Guidry, Fred Hardy, Bill Jongbloed, James Karr, Bryan LaRocque, Jimmy Pitre, Elray Victorian, and R.L. Webb.
Annette Ballard was absent.
MINUTES APPROVED
On a motion by Mr. Andrepont, seconded by Mr. Webb and unanimously carried, the Minutes of the regular meeting of March 4, 2008, were approved as presented.
SUPPLEMENTAL AGENDA
On a motion by Mr. Dellafosse and seconded by Mr. Burleigh, the Supplemental Agenda was included as part of the regular agenda.
Mr. Dellafosse made the motion, seconded by Mr. Burleigh, to change the agenda order so that Mr. Jay Delafield could present the Items IX D, E, F, G. The motion carried.
Mr. Delafield presented the following:
SEQ CHAPTER \h \r 1Lake Charles, Louisiana April 8, 2008
The Parish School Board of Calcasieu Parish, Louisiana, governing authority of School District No. 21 of Calcasieu Parish, Louisiana, met in regular public session at 4:45 o’clock p.m. on Tuesday, April 8, 2008, at the regular meeting place of said Board in the Calcasieu Parish School Board Office, Lake Charles, Louisiana, pursuant to the provisions of written notice given to each and every member thereof and duly posted in the manner required by law. President, James W. Pitre, called the meeting to order and on roll call, the following members were present:
Mr. Webb, Mr. Hardy, Mrs. Duhon, Mr. Bernard, Mr. Jongbloed,, Mr. Dellafosse, Mr. Pitre, Mr. Burleigh, Mr. Karr, Mr. Guidry, Mr. Andrepont, Mr. Breaux, Mr. Victorian, Mr. LaRocque
ABSENT: Mrs. Ballard
The meeting was called to order and the roll called with the above results.
The President of the Board stated that one purpose of the meeting was for canvassing and tabulating the returns of an election held in School District No. 21 of Calcasieu Parish, Louisiana (the “District”) on March 8, 2008, on the question of incurring debt and issuing bonds in an amount not exceeding $11,500,000, which bonds are to be retired with, paid from and secured by ad valorem taxes on all taxable property within the District, and thereupon presented the following proces verbal, which was adopted by the following vote:
YEAS: Mr. Andrepont, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Victorian and Mr. Webb
NAYS: None ABSENT:Mrs. Ballard NOT VOTING: President Pitre
PROCES VERBAL
BE IT KNOWN AND REMEMBERED that on this 8th day of April, 2008, at 4:45 o’clock p.m., in accordance with a resolution of the Calcasieu Parish School Board (the “Board”), governing authority of School District No. 21 of Calcasieu Parish, Louisiana, adopted on December 4, 2007, and recorded in the records of said Board, notice of which meeting was issued and published according to law, the undersigned members of the Board, being a quorum thereof, met at the regular meeting place of the Board, and according to law examined the tabulation blanks, certificates and statements which were received from the Commissioners and Commissioners-in-Charge of the election held in School District No. 21 of Calcasieu Parish, Louisiana on March 8, 2008, in accordance with said resolution, together with the transcription of the totals made by the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines in and for Calcasieu Parish to determine the following proposition: BOND PROPOSITION
SUMMARY: AUTHORITY FOR SCHOOL DISTRICT NO. 21 OF CALCASIEU PARISH, LOUISIANA, TO ISSUE NOT EXCEEDING $11,500,000 OF UP TO 20-YEAR PUBLIC SCHOOL IMPROVEMENT BONDS FOR ACQUIRING AND/OR IMPROVING SCHOOL BUILDINGS AND OTHER SCHOOL RELATED FACILITIES WITHIN THE DISTRICT, SAID BONDS TO BE PAYABLE FROM AD VALOREM TAXES.
Shall School District No. 21 of Calcasieu Parish, Louisiana, incur debt and issue bonds in an amount not exceeding $11,500,000 for a period not to exceed twenty (20) years from the date thereof, with interest at a rate not exceeding nine (9%) percent per annum, for the purpose of acquiring and/or improving lands for building sites and playgrounds, purchasing, erecting, enlarging and/or improving school buildings and other school related facilities within and for said School District, and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public, which said bonds shall be retired with, paid from and secured by ad valorem taxes on all taxable property within the limits of School District No. 21 of Calcasieu Parish, Louisiana, sufficient in rate and amount to pay said bonds in principal and interest?
The results of said election proved to be as follows:
NUMBER OF VOTES IN NUMBER OF VOTES PRECINCT FAVOR OF PROPOSITION AGAINST PROPOSITION 600 87 87 601 64 39 602 88 45 603 30 13 660 117 77 661 (Part) 56 29 662 45 18 663 9 2 664 22 1 Absentees 3 3 TOTALS 521 314
We therefore ascertained that the majority of qualified electors of School District No. 21 of Calcasieu Parish, Louisiana qualified to vote under the Constitution and laws of the State of Louisiana voting in said election in the District voted in favor of the Bond Proposition.
At the same time and place, we did examine and canvass the returns as evidenced by said tabulation blanks, certificates, and statements received from the election Commissioners and Commissioners-in-Charge, the correctness of which were sworn to by the election Commissioners-in-Charge and Commissioners according to law, and our finding was that the returns indicated a majority voted in favor of said proposition.
Therefore, we declare that the result of said election is in favor of the Bond Proposition as stated above.
In accordance with law, a resolution promulgating the aforesaid results was adopted, and the Secretary of the Board was ordered to have a copy of said resolution signed by the President and published in one issue of the Lake Charles American Press, a newspaper published in Calcasieu Parish and of general circulation in said School District No. 21.
We did, likewise, order that one copy of this proces verbal be sent to the Secretary of State to be recorded in the archives of the State of Louisiana, and that one copy be sent to the Clerk of the District Court of Calcasieu Parish to be recorded in the mortgage records of said Parish and that one copy be filed in the archives of this Board.
The following resolution was thereupon introduced, and pursuant to a motion made by Mr. Karr and seconded by Mr. Webb, was adopted by the following vote:
YEAS: Mr. Andrepont, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Victorian and Mr. Webb
NAYS: None ABSENT:Mrs. Ballard NOT VOTING: President Pitre
RESOLUTION
A RESOLUTION PROMULGATING THE RESULTS OF A SPECIAL ELECTION HELD IN SCHOOL DISTRICT NO. 21 OF CALCASIEU PARISH, LOUISIANA ON MARCH 8, 2008.
WHEREAS, on March 8, 2008, an election was held in School District No. 21 of Calcasieu Parish, Louisiana, to determine the proposition hereinafter set out;
WHEREAS, the returns of said election were canvassed by the Board according to law and notice duly given as provided by law, and the result of said election was declared to be in favor of proposition;
NOW, THEREFORE, BE IT RESOLVED by the Calcasieu Parish School Board, the governing authority of School District No. 21 of Calcasieu Parish, Louisiana, as follows:
SECTION 1. An election was held in School District No. 21 of Calcasieu Parish, Louisiana, on March 8, 2008, to determine the proposition hereinafter set out; that said election was duly and properly called by the Board by a resolution adopted on December 4, 2007 and recorded in the records of said Board, that notice of said election embracing all matters required by law to be contained therein was given by publication in the Lake Charles American Press, a newspaper published in Lake Charles, Louisiana, and of general circulation in School District No. 21, on January 8, January 15, January 22, and January 29, 2008, the first of said publications being not less than 45 days nor more than 90 days prior to the date set for said election; that this Board did in said resolution designate the polling places for said election and did provide for the use of voting machines in the conduct of said election; that election officials were duly selected; that each election official received the certificate of instruction of the use of the voting machines and his duties in connection therewith as required by law; that the State Custodian of Voting Machines and the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Calcasieu Parish made available on the day of the election at the polling places designated for the conduct of said election the necessary voting machines and all necessary equipment and paraphernalia required by law in connection with the use of voting machines at elections; that the Registrar of Voters and the Clerk of Court of Calcasieu Parish furnished to the election Commissioners and Commissioners-in-Charge copies of the precinct registers for each precinct or ward entitled to vote at such polling places; that the Louisiana Secretary of State prepared and certified the ballot used in the voting machines as required by law; that the proposition voted on in said election and as it appeared in said voting machine was in due form provided by law and the resolution adopted by this Board on December 7, 2007, calling said special election; that the results of said election were written on a large sheet of paper at said polling places, which sheet of paper was signed by each of the election officials designated to conduct such election at said polling places and which sheet was thereupon posted in public view at the polling places in accordance with law; that only qualified electors under the Constitution and laws of the State of Louisiana voted at said election; that the officials who served at said election were duly and properly appointed; that the places of all absent election officials were properly filled in accordance with law; that before opening the polls all election officials were properly sworn in accordance with law; that the polls at the voting places were opened at 6:00 a.m. and remained open and until not later than 8:00 p.m.; that after the closing of the polls the votes for and against the proposition were properly counted and tallied and the necessary tabulation blanks, certificates and statements were made by the election officials in accordance with law and the voting machines delivered to the Clerk of Court and Ex-Officio Custodian of Voting Machines in and for Calcasieu Parish, Louisiana, and a copy of the results of said election delivered to the Clerk of the District Court of Calcasieu Parish as required by Louisiana Revised Statutes 18:571; that on
March 11, 2008, that being the third day after said election the Clerk of Court and Ex-Officio Custodian of Voting Machines, after breaking the seals and opening the voting machines used in said election did transcript the totals for the proposition voted upon at said election; and that all things whatsoever required by law to be done in connection with the holding of said election were properly and duly performed in manner and form as required by Chapter 4 of Subtitle II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and the general election laws of the State of Louisiana.
SECTION 2. In said election the following proposition was approved by a majority of the electors qualified to vote and voting in said election in School District No. 21 of Calcasieu Parish, Louisiana:
BOND PROPOSITION
SUMMARY: AUTHORITY FOR SCHOOL DISTRICT NO. 21 OF CALCASIEU PARISH, LOUISIANA, TO ISSUE NOT EXCEEDING $11,500,000 OF UP TO 20-YEAR PUBLIC SCHOOL IMPROVEMENT BONDS FOR ACQUIRING AND/OR IMPROVING SCHOOL BUILDINGS AND OTHER SCHOOL RELATED FACILITIES WITHIN THE DISTRICT, SAID BONDS TO BE PAYABLE FROM AD VALOREM TAXES.
Shall School District No. 21 of Calcasieu Parish, Louisiana, incur debt and issue bonds in an amount not exceeding $11,500,000 for a period not to exceed twenty (20) years from the date thereof, with interest at a rate not exceeding nine (9%) percent per annum, for the purpose of acquiring and/or improving lands for building sites and playgrounds, purchasing, erecting, enlarging and/or improving school buildings and other school related facilities within and for said School District, and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public, which said bonds shall be retired with, paid from and secured by ad valorem taxes on all taxable property within the limits of School District No. 21 of Calcasieu Parish, Louisiana, sufficient in rate and amount to pay said bonds in principal and interest?
SECTION 3. The results of said election shall be promulgated by publication of this resolution of promulgation one time in the Lake Charles American Press, a newspaper published in Lake Charles, Louisiana, the official journal of the Board and of general circulation in School District No. 21. ADOPTED AND APPROVED this 8th day of April, 2008.
/s/ James W. Pitre JAMES W. PITRE, President Calcasieu Parish School Board
ATTEST:
/s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary Calcasieu Parish School Board
(Other business not pertinent to the present excerpt may be found of record in the official minute book.)
/s/ James W. Pitre JAMES W. PITRE, President Calcasieu Parish School Board ATTEST:
/s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary Calcasieu Parish School Board
STATE OF LOUISIANA PARISH OF CALCASIEU I, WAYNE R. SAVOY, certify that I am the duly qualified and acting Superintendent of Public Schools for the Parish of Calcasieu, Louisiana, and as such, Ex-Officio Secretary of the Calcasieu Parish School Board, governing authority of School District No. 21 of Calcasieu Parish, Louisiana. I further certify that the above and foregoing is a true and correct copy of an excerpt from the minutes of a public meeting of the Calcasieu Parish School Board held on April 8, 2008, and of a resolution adopted at said meeting, as said minutes and resolution appear officially of record in my possession. IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the Calcasieu Parish School Board on this 8th day of April, 2008. _________________________________ WAYNE R. SAVOY, Secretary
On a motion to approve by Mr. Karr and seconded by Mr. Webb, the motion carried.
SEQ CHAPTER \h \r 1Lake Charles, Louisiana April 8, 2008
The Parish School Board of Calcasieu Parish, Louisiana, met in regular public session at 4:45 o’clock p.m. on Tuesday, April 8, 2008, at the regular meeting place of said Board in the Calcasieu Parish School Board Office Building, 1732 Kirkman Street, Lake Charles, Louisiana, pursuant to the provisions of written notice given to each and every member thereof and duly posted in the manner required by law. President, James W. Pitre, called the meeting to order and on roll call, the following members were present: Joe A. Andrepont, Dale B. Bernard, Billy Breaux, Randall Burleigh, Mack Dellafosse, Clara Duhon, Chad Guidry, Fredman Hardy, Bill Jongbloed, James W. Karr, Sr., Bryan LaRocque, James W. Pitre, Elray Victorian and R. L. Webb
ABSENT: Annette Ballard
The meeting was called to order and the roll called with the above result. The following resolution was thereupon introduced, and pursuant to motion made by Mr. Karr and seconded by Mr. Hardy, was adopted by the following vote:
YEAS:Mr. Andrepont, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Victorian and Mr. Webb NAYS:None ABSENT:Mrs. Ballard NOT VOTING: President Pitre
RESOLUTION A RESOLUTION AUTHORIZING ADVERTISEMENT FOR SALE OF $7,500,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT, NO. 21 OF CALCASIEU PARISH, LOUISIANA, 2008 SERIES.
BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, the governing authority of School District No. 21 of Calcasieu Parish, Louisiana as follows:
SECTION 1. $7,500,000 General Obligation Public School Improvement Bonds of School District No. 21 of Calcasieu Parish, Louisiana, 2008 Series (the “Bonds”), authorized by an election held in School District No. 21 on March 8, 2008, shall be sold as herein directed.
SECTION 2. Sealed bids shall be received for the purchase of the Bonds and the Bonds shall be opened in public session of the Calcasieu Parish School Board on June 3, 2008, at 4:45 o’clock p.m. Central Daylight (Louisiana) Time, at the regular meeting place of the Calcasieu Parish School Board, 1732 Kirkman Street, Lake Charles, Louisiana.
SECTION 3. In accordance with Article 1426 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, notice of the sale of the Bonds shall be published one time at least seven clear calendar days before the date scheduled for the receipt of bids, in the Lake Charles American Press, a newspaper published in Lake Charles, Calcasieu Parish, Louisiana, and of general circulation in School District No. 21 of Calcasieu Parish, and at least once in the Daily Journal of Commerce, a financial journal or newspaper containing a section devoted to municipal bond news published in the City of New Orleans, Louisiana, which publication shall be made at least forty-eight (48) hours in advance of the date scheduled for the receipt of bids. The notice of sale to be published shall be substantially in the following form: OFFICIAL NOTICE OF BOND SALE $7,500,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 21 OF CALCASIEU PARISH, LOUISIANA 2008 SERIES
SEALED AND ELECTRONIC BIDS will be received, in the case of sealed bids, by the Calcasieu Parish School Board, acting as the governing authority of School District No. 21 of Calcasieu Parish, Louisiana (the “Issuer”), at the Parish School Board Office at 1732 Kirkman Street, Lake Charles, Louisiana, and in the case of electronic bids, via PARITY®, in the manner described below, until 3:30 o’clock p.m., Central Daylight (Louisiana) Time, on Tuesday, the
3rd DAY OF JUNE, 2008,
for the purchase of the following issue of Bonds of School District No. 21 of Calcasieu Parish, Louisiana (the “Bonds”), authorized at a special election held within the Issuer on Saturday, March 8, 2008:
$7,500,000 General Obligation Public School Improvement Bonds, 2008 Series, maturing July 15 in each year in the principal amount as set forth opposite such year in the following table:
YEAR AMOUNT YEAR AMOUNT 2009 225,000.00 2019 370,000.00 2010 240,000.00 2020 385,000.00 2011 250,000.00 2021 410,000.00 2012 265,000.00 2022 425,000.00 2013 275,000.00 2023 450,000.00 2014 290,000.00 2024 470,000.00 2015 300,000.00 2025 495,000.00 2016 320,000.00 2026 520,000.00 2017 335,000.00 2027 545,000.00 2018 355,000.00 2028 575,000.00
Form of Bonds; Interest. The Bonds will be in fully registered form, dated July 15, 2008, will initially be one bond for each maturity with transfers in multiples of $5,000, and will be payable from and secured by unlimited ad valorem taxation. All Bonds of the same maturity must bear interest from date thereof until paid at one basic rate of interest to be designated by the bidder not exceeding nine (9%) percent per annum on any Bond in any interest payment period, said interest to be payable semi-annually on January 15 and July 15 of each year, beginning January 15, 2009.
Optional Redemption. Those Bonds maturing in the years 2009 to 2013, inclusive, shall not be subject to redemption prior to maturity. Those Bonds, or portions thereof in multiples of $5,000, maturing in the years 2014 to 2028, inclusive, shall be subject to redemption prior to maturity, at the option of the Issuer, in such order as the Issuer may determine and by lot within any maturity, on any interest payment date on or after July 15, 2013, at par and accrued interest to the date fixed for redemption.
The Bonds will be payable at Argent Trust, a Division of National Independent Trust Company, in the city of Ruston, Louisiana.
Electronic Bidding. Electronic bids will be accepted via PARITY®. No other form of electronic bid will be accepted. To the extent any instructions or directions set forth in PARITY® conflict with this Notice of Sale, the terms of this Notice of Sale shall control. Each bidder electing to submit its bid in electronic form through PARITY® shall be solely responsible for all arrangements with PARITY®. The Issuer is using PARITY® solely as a communication mechanism and not as the Issuer’s agent. All costs and expenses of PARITY® shall be the responsibility of the bidder. The time maintained on PARITY® shall constitute the official time for purposes of electronic bidding. For further information about PARITY® potential bidders may contact PARITY® at 1359 Broadway, New York, New York 10018 (212.849.5021).
Sealed bids will be opened, electronic bids retrieved and all bids publicly announced in the School Board Offices as soon as possible after the deadline for receipt of bids.
Each bidder submitting an electronic bid agrees (i) that it is solely responsible for all arrangements with PARITY®, (ii) that PARITY® is not acting as the agent of the Issuer, and (iii) that the Issuer is not responsible for ensuring or verifying bidder compliance with any of the procedures of PARITY®. The Issuer assumes no responsibility for, and each bidder expressly assumes the risks of and responsibility for, any incomplete, inaccurate or untimely bid submitted by such bidder through PARITY®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its bid in a timely manner and in compliance with the requirements of this Official Notice of Bond Sale. The Issuer shall have no duty or obligation to provide or assure such access to any bidder, and the Issuer shall not be responsible for proper operation of, or have any liability for, any delays or interruptions of, or any damages caused by PARITY®.
Sealed Paper Bids. Bids will also be accepted in written form on the official bid form furnished by the Issuer without alteration or qualification. Each paper bid must be sealed in an envelope marked “Bid for Purchase of $7,500,000 General Obligation Public School Improvement Bonds of School District No. 21 of Calcasieu Parish, Louisiana, 2008 Series.” Sealed paper bids should be directed to the Superintendent, Calcasieu Parish School Board, 1732 Kirkman Street, Lake Charles, Louisiana 70601. The time maintained on PARITY® shall constitute the official time for purposes of sealed paper bids.
Bid Requirements. Each Bid submitted must be for the entire issue of Bonds, must be unconditional, and must be on the bid form furnished by the Issuer to prospective bidders and available through PARITY® without alteration or qualification. All Bidders shall name one basic rate of interest for each Bond maturity not exceeding nine (9%) percent per annum on any Bond in any interest payment period to be expressed in a multiple of one-twentieth (1/20) or one-eighth (1/8) of one (1%) percent per annum. No bids for less than par and accrued interest from July 15, 2008 to the date of delivery of the Bonds or which specifies the cancellation of Bonds will be considered. Any premium bid must be paid in funds specified for the payment of the Bonds as part of the purchase price.
Good Faith Deposit. Each bid must be accompanied by a good faith deposit (the “Deposit”) as follows: (i) a certified or cashier’s check drawn on an incorporated bank or trust company, or (ii) a Financial Surety Bond, in the amount of $150,000.00 made payable to the Issuer must accompany each bid as a guarantee of good faith on the part of the bidder. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Louisiana, and such Financial Surety Bond must be submitted to the Issuer or its Bond Counsel by 9:00 a.m., Central Daylight (Louisiana) Time, on the date of the sale. The Financial Surety Bond must identify each bidder whose Deposit is guaranteed by such Financial Surety Bond. If the Bonds are awarded to a bidder utilizing a Financial Surety Bond, then that purchaser is required to submit its Deposit to the Issuer in the form of a certified or cashier’s check not later than 3:30 p.m., Central Daylight (Louisiana) Time, on the day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the Issuer to satisfy the Deposit requirement. Deposits of unsuccessful bidders will be returned promptly, and the Deposit of the successful bidder will be retained and will be returned to the successful bidder or bidders upon payment in full of the purchase price of the Bonds, or in the case of neglect or refusal to comply with such bid, will be forfeited as liquidated damages. No interest will be allowed on the amount of the Deposit.
Method of Award. The Bonds will be awarded to the bidder offering to purchase the Bonds at such rate or rates of interest as will produce the lowest effective interest rate to the Issuer. The lowest effective interest rate will be determined in accordance with the “True” or “Canadian” interest cost method of calculation by doubling the semiannual interest rate (compounded semiannually) necessary to discount the debt service payments from the payment dates to the date of the Bonds and to the price bid, excluding the accrued interest from the date of the Bonds to the date of their delivery. If any bid for the Bonds shall be acceptable, a prompt award of the Bonds will be made. The right is expressly reserved to waive any irregularity in any bid or to reject any and all bids received.
Reoffering Prices. It shall be the obligation of the successful bidder to furnish to the Issuer within forty-eight hours after being notified of the award of the Bonds, the initial public offering prices of the Bonds (or if no reoffering of the Bonds is made, a statement of such fact). As a condition to the Issuer’s obligation to deliver the Bonds, and upon delivery of the Bonds, the successful bidder will furnish a certificate acceptable to Bond Counsel to the Issuer (i) specifying the reoffering prices at which a substantial amount of the Bonds was sold to the public (excluding bond houses, brokers and other intermediaries) and (ii) certifying as to the accuracy of such reoffering prices. Bond Counsel advises that (i) such certificate must be made on the best knowledge, information and belief of the successful bidder, (ii) the sale to the public of 10% or more in par amount of the Bonds of each maturity at (or below) the initial reoffering prices would be sufficient to certify as to the sale of a substantial amount of the Bonds, and (iii) reliance on other facts as a basis for such certification would require evaluation by Bond Counsel to assure compliance with the applicable provisions of the Internal Revenue Code of 1986, as amended (the “Code”).
Delivery. The Bonds are expected to be delivered on or about July 17, 2008, against payment therefor. Payment of the purchase price of the Bonds shall be in immediately available Federal Funds. The winning bidder will be obligated to accept delivery at any time within sixty (60) days of the date of the sale.
Bond Insurance. If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the bidder, any purchase of such insurance or commitment therefor shall be at the sole option and expense of the bidder and any increased costs of issuance of the Bonds resulting by reason of such insurance, unless otherwise paid, shall be paid by such bidder. Any failure of the Bonds to be so insured or of any such policy of insurance to be issued, shall not in any way relieve the purchaser of its contractual obligations arising from acceptance of its proposal for purchase of the Bonds.
CUSIP Numbers. It is anticipated that CUSIP identification numbers will be printed on the Bonds, but failure to print such numbers shall not constitute cause for refusal by the successful bidder to accept delivery of and to pay for the Bonds. No CUSIP identification number shall be deemed to be part of the Bond or a part of the contract evidenced thereby, and no liability shall hereafter attach to the Issuer or any officers or agents thereof because of or on account of such numbers. All expenses related to the printing of CUSIP identification numbers on the Bonds shall be paid by the Issuer. However, the CUSIP Service Bureau charge for assignment of such numbers shall be the responsibility of and shall be paid by the successful bidder.
Official Statement. A copy of the Issuer’s Preliminary Official Statement may be obtained by contacting Joseph A. Delafield, A Professional Corporation, 3401 Ryan Street, Suite 307, Lake Charles, Louisiana 70605, Bond Counsel. The Preliminary Official Statement is in a form “deemed final” by the Issuer for purposes of SEC Rule 15c2-12(b)(1) but is subject to revision, amendment, and completion in a final official statement.
Promptly after the sale date, but in no event later than seven (7) business days after such date, the Issuer will provide the successful bidder with a reasonable number of final Official Statements, not to exceed one hundred (100) f.o.b. Lake Charles, Louisiana. Such final Official Statements may be obtained without cost to the successful bidder from the Issuer as set forth herein. Additional copies of the final Official Statement may be obtained up to three months following the sale of the Bonds by a request and payment of costs for reproduction.
Legal Opinion. The approving legal opinion of Joseph A. Delafield, A Professional Corporation, Lake Charles, Louisiana, and the transcript of record as passed upon, will be furnished to the successful bidder(s) without cost to it. The transcript will contain the usual closing proofs, including a certificate by the Issuer that up to the time of delivery, no litigation has been filed questioning the validity of the Bonds or the taxes necessary to pay the same.
Additional Information. For information relative to the Bonds not contained in the Notice of Bond Sale and the Official Statement, address Karl Bruchhaus, Chief Financial Officer of the Calcasieu Parish School Board, 1724 Kirkman Street, Lake Charles, Louisiana 70601; or Joseph A. Delafield, A Professional Corporation, Bond Counsel, 3401 Ryan Street, Suite 307, Lake Charles, Louisiana 70605.
SECTION 4. The Calcasieu Parish School Board hereby adopts the Notice of Bond Sale contained in Section 3 hereof as the official Notice of Bond Sale, which shall be sent to persons who seek further information with respect to the Bonds and which will form part of the contract of sale of the Bonds.
SECTION 5. The Calcasieu Parish School Board hereby adopts the following as an official bid form which shall be used by prospective bidders for the Bonds described herein, and which shall be supplied to all persons seeking information with respect to the Bonds:
OFFICIAL BID FORM Sealed and electronic bids must be submitted by 3:30 pm Local Time.
School District No. 21 of June 3, 2008 Calcasieu Parish, Louisiana c/o Calcasieu Parish School Board Lake Charles, LA 70601
On behalf of the firms listed below and pursuant to the terms and conditions of the Issuer’s Official Notice of Bond Sale and Preliminary Official Statement, all of the terms and conditions of which by reference are made a part hereof, we offer to purchase SEVEN MILLION FIVE HUNDRED THOUSAND AND NO/100 ($7,500,000) DOLLARS General Obligation Public School Improvement Bonds of School District No. 21 of Calcasieu Parish, Louisiana, 2008 Series, in the initial denominations of one Bond for each maturity, with transfers in multiples of $5,000.00, bearing interest payable semi-annually on January 15 and July 15 of each year, beginning January 15, 2009, maturing serially, WITH OPTION OF PRIOR PAYMENT, and bearing interest at rates as follows:
Maturity Interest Maturity Interest per Annum Date Amount Rate per Annum Date Amount Annum (July 15)
2009 225,000.00 % 2019 370,000.00 % 2010 240,000.00 % 2020 385,000.00 % 2011 250,000.00 % 2021 410,000.00 % 2012 265,000.00 % 2022 425,000.00 % 2013 275,000.00 % 2023 450,000.00 % 2014 290,000.00 % 2024 470,000.00 % 2015 300,000.00 % 2025 495,000.00 % 2016 320,000.00 % 2026 520,000.00 % 2017 335,000.00 % 2027 545,000.00 % 2018 355,000.00 % 2028 575,000.00 % We will pay the principal sum of SEVEN MILLION FIVE HUNDRED THOUSAND AND NO/100 ($7,500,000) DOLLARS, together with accrued interest from the date of the Bonds to the date of delivery, plus a premium in the amount of $ .
(NOTE: The following is stated for information only and is not part of this bid: the true interest cost of this bid, calculated in accordance with the Official Notice of Bond Sale, is % (to six decimal places).
Please indicate the appropriate choice:
We have posted a surety bond in the amount of $1500,000. If awarded the bid, we will deliver to the Issuer by 3:30 p.m., Local Time, on the next business day immediately following the date of award, a certified or cashier’s check in the amount of $150,000 drawn on an incorporated bank or trust company, or the Issuer will draw upon the surety bond and apply it in accordance with the Official Notice of Bond Sale against any loss resulting from the successful bidder failing to comply with the terms of this bid.
We have previously delivered a certified or cashier’s check for $150,000 drawn upon an incorporated bank or trust company as detailed in the Official Notice of Bond Sale and payable unconditionally to the order of the Issuer, which will be applied in accordance with the Official Notice of Bond Sale against any loss resulting from the successful bidder failing to comply with the terms of this bid.
Deposits of unsuccessful bidders will be returned promptly, and the deposit of the successful bidder will be retained and will be returned to the successful bidder or bidders upon payment in full of the purchase price of the Bonds, or in the case of neglect or refusal to comply with such bid, will be forfeited as liquidated damages. No interest will be allowed on the amount of the deposit.
We acknowledge receipt and review of the Preliminary Official Statement referred to in the Official Notice of Bond Sale, and understand the Bonds will be designated as “qualified tax-exempt obligations” pursuant to Section 265(b)(3)(B) of the Internal Revenue Code of 1986.
Respectfully submitted,
by: Authorized Representative
And Associates
Bid accepted by resolution adopted by the Calcasieu Parish School Board, as governing authority of School District No. 21 of Calcasieu Parish, Louisiana, on this 3rd day of June, 2008.
PRESIDENT Calcasieu Parish School Board
SECTION 6. All resolutions and orders or parts thereof in conflict herewith be and the same are hereby repealed. APPROVED AND ADOPTED this 8th day of April, 2008.
/s/ James W. Pitre James W. Pitre, President Calcasieu Parish School Board ATTEST:
/s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary
On a motion to accept by Mr. Karr and seconded by Mr. Hardy, the motion carried.
The following resolution was thereupon introduced, and pursuant to a motion made by Mr. Karr and seconded by Mr. Burleigh, was adopted by the following vote:
YEAS:Mr. Andrepont, Mr. Bernard, Mr. Breaux, Mr. Burleigh, Mr. Dellafosse, Mrs. Duhon, Mr. Guidry, Mr. Hardy, Mr. Jongbloed, Mr. Karr, Mr. LaRocque, Mr. Victorian and Mr. Webb NAYS:None ABSENT:Mrs. Ballard NOT VOTING: President Pitre
RESOLUTION
A RESOLUTION ADOPTING THE PRELIMINARY DRAFT OF THE OFFICIAL STATEMENT TO BE PROVIDED THE INITIAL PURCHASER(S) OF $7,500,000 GENERAL OBLIGATION PUBLIC SCHOOL IMPROVEMENT BONDS OF SCHOOL DISTRICT NO. 21 OF CALCASIEU PARISH, LOUISIANA, 2008 SERIES, AND AUTHORIZING ITS DISTRIBUTION TO PROSPECTIVE BIDDERS FOR THE BONDS; AND AUTHORIZING, APPROVING AND DIRECTING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION.
WHEREAS, on March 8, 2008, an election was held in School District No. 21 of Calcasieu Parish, Louisiana, at which election the voters of School District No. 21 of Calcasieu Parish authorized said District to incur debt and issue bonds in an amount not to exceed $11,500,000, to run not to exceed twenty (20) years from the date thereof, with interest at a rate not exceeding nine (9%) percent per annum for the purpose of improving school buildings and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public; and
WHEREAS, the sale of the 2008 Series of the Bonds in the principal amount of $7,500,000 will be held on June 3, 2008; and
WHEREAS, the Calcasieu Parish School Board must distribute to prospective bidders for the initial sale of the Bonds certain information to aid and assist those persons or institutions interested in bidding for the Bonds, in the form of a Preliminary Official Statement;
WHEREAS, an Official Statement must be provided to the successful bidder (initial purchaser of the Bonds) by the Calcasieu Parish School Board, which said Official Statement must contain not only all of the pertinent information which a prospective bidder requires but also information not yet available; and
WHEREAS, it is necessary or desirable to designate by resolution, (i) the Preliminary Official Statement as the “near final official statement” within the meaning of Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) and to approve the form and distribution thereof, and (ii) the individual who, for and on behalf of this Board and School District No. 21, would make such a decision.
NOW THEREFORE, BE IT RESOLVED by the Parish School Board of Calcasieu Parish, Louisiana, as the governing authority of School District No. 21 of Calcasieu Parish, Louisiana as follows:
SECTION 1. Approval and Designation. There is hereby delegated to the Chief Financial Officer authority to designate the form of the Preliminary Official Statement, with such revisions, additions and appendices thereto as he may deem necessary, in his discretion, as the “near final official statement” within the meaning of the Rule. Such form, when so approved by the Chief Financial Officer, is hereby authorized to be distributed to prospective purchasers of the Bonds.
SECTION 2. Final Official Statement. The Official Statement shall describe the final terms of the Bonds approved by the resolution of the Calcasieu Parish School Board authorizing issuance thereof and shall constitute the “final official statement” within the meaning of the Rule.
SECTION 3. Ratification. All actions heretofore taken by the Calcasieu Parish School Board and by the officers thereof or on their behalf, not inconsistent herewith directed toward preparation and delivery of the Preliminary Official Statement are hereby ratified, approved and confirmed.
SECTION 4. The Preliminary Official Statement. The preliminary draft of the Official Statement (a copy of which is on file in the office of the Superintendent of Schools of Calcasieu Parish) is hereby approved and adopted and copies thereof shall be distributed to prospective bidders for the Bonds.
SECTION 5. Other Matters. By the passage of this resolution, the Board does not intend to approve, nor is it approving hereby, any matters otherwise relating to execution and issuance of the Bonds.
SECTION 6. Severability. If any paragraph, clause, section or provision of this resolution is judicially adjudged invalid or unenforceable, such judgement shall not affect, impair or invalidate the remaining paragraphs, clauses, sections or provisions hereof.
SECTION 7. Repealer. All resolutions, ordinances, or orders in conflict herewith, be, to the extent of such conflict, and they are hereby repealed.
APPROVED AND ADOPTED this 8th day of April, 2008.
/s/ James W. Pitre James W. Pitre, President Calcasieu Parish School Board
ATTEST:
/s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary Calcasieu Parish School Board
(Other business not pertinent to the present excerpt may be found of record in the official minute book.)
/s/ James W. Pitre James W. Pitre, President Calcasieu Parish School Board
ATTEST:
/s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary Calcasieu Parish School Board
STATE OF LOUISIANA PARISH OF CALCASIEU
I, WAYNE R. SAVOY, certify that I am the duly qualified and acting Superintendent of Public Schools for the Parish of Calcasieu, Louisiana, and as such, Ex-Officio Secretary of the Calcasieu Parish School Board, governing authority of School District No. 21 of Calcasieu Parish, Louisiana.
I further certify that the above and foregoing is a true and correct copy of an excerpt from the minutes of a public meeting of the Calcasieu Parish School Board held on April 8, 2008, and of a resolution adopted at said meeting, as said minutes and resolution appear officially of record in my possession.
IN FAITH WHEREOF, witness my official signature and the impress of the official seal of the Calcasieu Parish School Board on this 8th day of April, 2008.
_________________________________ WAYNE R. SAVOY, Secretary
On a motion to accept by Mr. Karr and seconded by Mr. Burleigh, the motion carried.
SEQ CHAPTER \h \r 1 Lake Charles, Louisiana April 8, 2008
The Calcasieu Parish School Board, State of Louisiana, met in regular public session at its regular meeting place in the Calcasieu Parish School Board Office, Lake Charles, Louisiana, at 4:45 o’clock p.m. on April 8, 2008, pursuant to written notice given to each and every member thereof and duly posted in the manner required by law.
President, James W. Pitre, called the meeting to order and on roll call, the following members were present: Mr. Webb, Mr. Hardy, Mrs. Duhon, Mr. Bernard, Mr. Jongbloed, Mr. Dellafosse, Mr. Pitre, Mr. Burleigh, Mr. Karr, Mr. Guidry, Mr. Andrepont, Mr. Breaux, Mr. Victorian, Mr. LaRocque ABSENT: Mrs. Ballard
Wayne R. Savoy, Board Secretary, also attended. The meeting was called to order and the roll called with the above results.
Thereupon, the following resolution was then introduced, and pursuant to motion made by Mr. Jongbloed and seconded by Mr. Bernard, was adopted by the following vote:
YEAS: Mr. Webb, Mr. Hardy, Mrs. Duhon, Mr. Bernard, Mr. Jongbloed, Mr. Dellafosse, Mr. Pitre, Mr. Burleigh, Mr. Karr, Mr. Guidry, Mr. Andrepont, Mr. Breaux, Mr. Victorian, Mr. LaRocque NAYS: None ABSENT: Mrs. Ballard NOT VOTING:President Pitre
BOND RESOLUTION
A resolution providing for issuance, sale and delivery of not exceeding $10,000,000 General Obligation Refunding Bonds of School District No. 34 of Calcasieu Parish, Louisiana, 2008 Series; prescribing the form, fixing the details and providing for the rights of the owners thereof; providing for payment of the principal of and interest on such bonds and the application of the proceeds thereof to the refunding of certain public school improvement bonds of said District; and providing for other matters in connection therewith. WHEREAS, School District No. 34 of Calcasieu Parish, Louisiana (the “District”) held an election on July 20, 2002 within said District, wherein the following propositions were proposed to and approved by the electorate of the District, to-wit:
BOND PROPOSITION NO. 1
SUMMARY: AUTHORITY FOR SCHOOL DISTRICT NO. 34 OF CALCASIEU PARISH, LOUISIANA, TO ISSUE NOT EXCEEDING $34,000,000 OF 20-YEAR PUBLIC SCHOOL IMPROVEMENT BONDS FOR ACQUIRING AND/OR IMPROVING SCHOOL BUILDINGS AND OTHER SCHOOL RELATED FACILITIES WITHIN THE DISTRICT, SAID BONDS TO BE PAYABLE FROM AD VALOREM TAXES.
Shall School District No. 34 of Calcasieu Parish, Louisiana (the “District”) incur debt and issue bonds in an amount not exceeding $34,000,000 for a period not to exceed twenty (20) years from the date thereof, with interest at a rate not exceeding Nine (9%) percent per annum, for the purpose of acquiring and/or improving lands for building sites and playgrounds, purchasing, erecting, enlarging and/or improving school buildings and other school related facilities within and for the District, and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public, which said bonds shall be retired with, paid from and secured by ad valorem taxes on all taxable property within the limits of the District sufficient in rate and amount to pay said bonds in principal and interest?
BOND PROPOSITION NO. 2
SUMMARY: AUTHORITY FOR SCHOOL DISTRICT NO. 34 OF CALCASIEU PARISH, LOUISIANA, TO ISSUE NOT EXCEEDING $1,750,000 OF 20-YEAR PUBLIC SCHOOL IMPROVEMENT BONDS FOR RENOVATING AND IMPROVING THE FOOTBALL STADIUM AND RELATED ATHLETIC FACILITIES AT ALFRED M. BARBE HIGH SCHOOL WITHIN THE DISTRICT, SAID BONDS TO BE PAYABLE FROM AD VALOREM TAXES.
Shall School District No. 34 of Calcasieu Parish, Louisiana (the “District”) incur debt and issue bonds in an amount not exceeding $1,750,000 for a period not to exceed twenty (20) years from the date thereof, with interest at a rate not exceeding Nine (9%) percent per annum, said bonds authorized for the specific purpose of renovating and improving the football stadium and related athletic facilities at Alfred M. Barbe High School within the District, and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public, which said bonds shall be retired with, paid from and secured by ad valorem taxes on all taxable property within the limits of the District sufficient in rate and amount to pay said bonds in principal and interest?
WHEREAS, the District has heretofore issued $10,000,000 of its General Obligation Public School Improvement Bonds, 2002 Series A, and $1,750,000 of its General Obligation Public School Improvement Bonds, 2002 Series B, dated November 1, 2002 on original issue, of which $9,785,000 is currently outstanding (the “Outstanding Bonds”) which Outstanding Bonds are payable from a pledge and dedication of that portion of the net avails or proceeds of ad valorem taxes levied on all properties subject to taxation within the District, all in accordance with Article VI, Section 33 and Article VII, Section 26(E) of the Constitution of the State of Louisiana, and those portions of Part II of Article VII of the Constitution of 1974 of the State of Louisiana not repealed by the 1977 Louisiana Legislature, and Subpart A of Part III of Chapter 4 of Sub-Title II of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and all other laws on the same subject matter; and
WHEREAS, the Calcasieu Parish School Board, State of Louisiana, governing authority of the District has found and determined that currently refunding the Outstanding Bonds, consisting of those bonds which mature on November 1, 2008 to November 1, 2022, inclusive (the “Refunded Bonds”), would be advantageous to the District;
WHEREAS, the Calcasieu Parish School Board has adopted a preliminary resolution on February 12, 2008, expressing its intention to issue general obligation refunding bonds of the District in an amount not to exceed $10,500,000 pursuant to the Act;
WHEREAS, the State Bond Commission, on March 20, 2008, adopted a resolution granting authority for issuance of the Bonds in the principal amount not exceeding $10,500,000;
WHEREAS, pursuant to Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, it is now the desire of the District to adopt this Bond Resolution in order to provide for issuance by the District of not exceeding $10,000,000 principal amount of its General Obligation Refunding Bonds, 2008 Series (the “Bonds”), for the purpose of currently refunding the Refunded Bonds, to fix the details of the Bonds and to sell the Bonds to the purchasers thereof;
WHEREAS, in connection with refunding of the Refunded Bonds, the District has found and determined that it would be of substantial benefit to purchase a municipal bond insurance policy as more fully provided for herein, and to authorize acquisition thereof;
WHEREAS, it is further necessary to provide for application of the proceeds of the Bonds and to provide for other matters in connection with payment or redemption of the Refunded Bonds;
WHEREAS, in connection with issuance of the Bonds, it is necessary that provision be made for payment of the principal, interest and redemption premium, if any, of the Refunded Bonds described in Exhibit A hereto, and to provide for the call for redemption of the Refunded Bonds, pursuant to a Notice of Call for Redemption;
WHEREAS, the District desires to sell the Bonds to the purchasers thereof and to fix the details of the Bonds and the terms of the sale of the Bonds in accordance with the Bond Purchase Agreement attached hereto as Exhibit B;
NOW, THEREFORE, BE IT RESOLVED by the Calcasieu Parish School Board, State of Louisiana, acting as the governing authority of the District, that:
ARTICLE I
DEFINITIONS AND INTERPRETATION
SECTION 1.1. Definitions. The following terms shall have the following meanings in this resolution unless the context otherwise requires:
“Act” shall mean Chapter 14-A of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other applicable constitutional and statutory authority.
“Bond” or “Bonds” shall mean any or all of the General Obligation Refunding Bonds, 2008 Series of the District, issued pursuant to this Bond Resolution, as the same may be amended from time to time, whether initially delivered or issued in exchange for, upon transfer of, or in lieu of any previously issued Bond. The Bonds shall be secured by and payable from ad valorem taxes levied upon taxable properties within the District, and insured by a Municipal Bond Insurance Policy.
“Bondholder,” “Registered Owner,” or “Owner” shall mean the Person reflected as registered owner of any of the Bonds on the registration books maintained by the Paying Agent. Notwithstanding any provision of this Bond Resolution to the contrary, the Insurer shall, at all times, be deemed an owner of all the Bonds for the purposes of consenting to any resolution supplementing or amending this Bond Resolution, and shall be notified in advance of the adoption of any resolution supplemental or amendatory hereto whether or not the consent of the Owners is required.
“Bond Counsel” shall mean an attorney or firm of attorneys whose experience in matters relating to the issuance of obligations by states and their political subdivisions is nationally recognized.
“Bond Obligation” shall mean, as of the date of computation, the principal amount of the Bonds then Outstanding.
“Bond Resolution” shall mean the resolution authorizing issuance of the Bonds, as further amended and supplemented as herein provided.
“Bond Year” shall mean the one-year period ending on the principal payment date on the Bonds (November 1).
“Business Day” shall mean a day of the year other than a day on which banks located in New York, New York and the cities in which the principal offices of the Paying Agent are located are required or authorized to remain closed and on which the New York Stock Exchange is closed.
“Code” shall mean the Internal Revenue Code of 1986, as amended.
“Costs of Issuance” shall mean all items of expense, directly or indirectly payable or reimbursable and related to the authorization, sale and issuance of the Bonds, including but not limited to printing costs, costs of preparation and reproduction of documents, filing and recording fees, initial fees and charges of any fiduciary, legal fees and charges, fees and charges for the preparation and distribution of a preliminary official statement and official statement, if paid by the District, fees and disbursements of consultants and professionals, costs of credit ratings, fees and charges for preparation, execution, transportation and safekeeping of the Bonds, costs and expenses of refunding, premiums for the insurance policy securing payment of the Bonds, if any, and any other cost, charge or fee paid or payable by the District in connection with the original issuance of Bonds.
“Debt Service” for any period shall mean, as of the date of calculation, an amount equal to the sum of (i) interest payable during such period on Bonds and (ii) the principal amount of Bonds which mature during such period.
“Defeasance Obligations” shall mean (a) cash or (b) non callable Government Securities.
“District” shall mean School District No. 34 of Calcasieu Parish, State of Louisiana.
“Executive Officers” shall mean the President, the Secretary, and the Chief Financial Officer of the Calcasieu Parish School Board.
“Fiscal Year” shall mean the one-year period commencing on July 1 of each year, or such other one-year period as may be designated by the Governing Authority as the fiscal year of the District.
“Governing Authority” shall mean the School Board of Calcasieu Parish, State of Louisiana, or its successor in function.
“Government Securities” shall mean direct general obligations of, or obligations the timely payment of principal of and interest on which are fully and unconditionally guaranteed by, the United States of America, which may be United States Treasury Obligations such as the State and Local Government Series and may be in book-entry form.
“Insurer” shall mean, with respect to the Bonds, ___________________________, or its successor and assigns.
“Interest Payment Date” shall mean May 1 and November 1 of each year, commencing November 1, 2008.
“Municipal Bond Insurance Policy” shall mean the municipal bond new issue insurance policy issued by the Insurer insuring the payment when due of the principal of and interest on the Bonds as provided therein.
“Outstanding,” when used with reference to the Bonds, shall mean as of any date, all Bonds theretofore issued under the Bond Resolution, except:
1. Bonds theretofore cancelled by the Paying Agent or delivered to the Paying Agent for cancellation;
2. Bonds for the payment or redemption of which sufficient Defeasance Obligations have been deposited with the Paying Agent or an escrow agent in trust for the owners of such Bonds with the effect specified in Section 11.1 of this Bond Resolution, provided that if such Bonds are to be redeemed, irrevocable notice of such redemption has been duly given or provided for pursuant to the Bond Resolution, to the satisfaction of the Paying Agent, or waived;
3. Bonds in exchange for or in lieu of which other Bonds have been registered and delivered pursuant to the Bond Resolution; and
4. Bonds alleged to have been mutilated, destroyed, lost, or stolen which have been paid as provided in the Bond Resolution or by law.
“Paying Agent” shall mean Argent Trust, a Division of National Independent Trust Company, in the city of Ruston, Louisiana, as paying agent and registrar hereunder, until a successor Paying Agent shall have become such pursuant to the applicable provisions of the Bond Resolution, and thereafter “Paying Agent” shall mean such successor Paying Agent.
“Person” shall mean any individual, corporation, partnership, joint venture, association joint-stock company, trust, unincorporated organization or government or any agency or political subdivision thereof.
“Pledged Tax Revenues” shall mean the net avails or proceeds of the unlimited ad valorem tax levied against all assessable properties within the District, as approved by the electorate of the District in an election previously held therein.
“Qualified Investments” shall mean (i) cash, (ii) Government Securities, and (iii) time certificates of deposit of state banks organized under the laws of the State and national banks having their principal office in the State which are fully collateralized by government securities as provided by Louisiana law, or any other investment security which may be permitted by Louisiana law and approved in writing by the Insurer with notice to Standard & Poor’s Corporation.
“Record Date” shall mean, with respect to an Interest Payment Date, the close of business on the fifteenth calendar day of the month next preceding an Interest Payment Date, whether or not such day is a Business Day.
“Refunded Bonds” shall mean those bonds of the District’s outstanding General Obligation Public School Improvement Bonds, 2002 Series A and 2002 Series B, dated November 1, 2002 on original issue, maturing November 1, 2008 to November 1, 2022, inclusive, which are being refunded by the Bonds, as more fully described in Exhibit A hereto.
“State” shall mean the State of Louisiana.
“Underwriter” shall mean Crews & Associates, Inc., Little Rock, Arkansas.
SECTION 1.2. Interpretation. In this Bond Resolution, unless the context otherwise requires, (a) words importing the singular include the plural and vice versa, (b) words of the masculine gender shall be deemed and construed to include correlative words of the feminine and neuter genders and (c) the title of the offices used in this Bond Resolution shall be deemed to include any other title by which such office shall be known under any subsequently adopted charter.
ARTICLE II
AUTHORIZATION AND ISSUANCE OF BONDS
SECTION 2.1. Authorization of Bonds. This Bond Resolution creates an issue of Bonds to be designated “General Obligation Refunding Bonds, 2008 Series, of School District No. 34 of Calcasieu Parish, Louisiana” and provides for the full and final payment of the principal or redemption price of, and interest on all the Bonds.
(b) The Bonds issued under this Bond Resolution shall be issued for the purpose of currently refunding the Refunded Bonds on May 9, 2008.
(c) Provision having been made for the redemption of all the Refunded Bonds, in accordance with their terms, it is hereby recognized and acknowledged that as of the date of delivery of the Bonds under this Bond Resolution, provision will have been made for the performance of all covenants and agreements of the District incidental to the Refunded Bonds, and accordingly, and in compliance with all that is herein provided, the District is expected to have no future obligation with reference to the aforesaid Refunded Bonds.
(d) The District does hereby find that since substantial benefits will accrue from the insurance of the Bonds, the Bonds are being insured by the Insurer and an appropriate legend shall be printed on the Bonds as evidence of such insurance. The cost of the Municipal Bond Insurance Policy shall be paid by the District from proceeds of the Bonds.
SECTION 2.2. Bond Resolution to Constitute Contract. In consideration of the purchase and acceptance of the Bonds by those who shall own the same from time to time, the provisions of this Bond Resolution shall be a part of the contract of the District with the Owners of the Bonds and shall be deemed to be and shall constitute a contract between the District and the Owners from time to time of the Bonds. The provisions, covenants and agreements herein set forth to be performed by or on behalf of the District shall be for the equal benefit, protection and security of the Owners of any and all of the Bonds, each of which Bonds, regardless of the time or times of its issue or maturity, shall be of equal rank without preference, priority or distinction over any other thereof except as expressly provided in this Bond Resolution.
SECTION 2.3. Obligation of Bonds. The Bonds shall be secured by and payable in principal, premium, if any, and interest solely from an irrevocable pledge and dedication of the Pledged Tax Revenues. The Pledged Tax Revenues are hereby irrevocably and irrepealably pledged and dedicated in an amount sufficient for payment of the Bonds in principal, premium, if any, and interest as they shall become due and payable, and for other purposes hereinafter set forth in this Bond Resolution. All of the Pledged Tax Revenues shall be set aside in a separate fund as hereinafter provided, and shall be and remain pledged for the security and prompt payment of the Bonds, in principal, premium, if any, and interest and for all other payments provided for in this Bond Resolution until such Bonds shall have been fully paid and discharged.
SECTION 2.4. Authorization and Designation. Pursuant to the provisions of the Act, there is hereby authorized issuance of not exceeding $10,000,000 principal amount of Bonds to be designated “General Obligation Refunding Bonds of School District No. 34 of Calcasieu Parish, Louisiana, 2008 Series,” for the purpose of currently refunding the Refunded Bonds. The Bonds shall be in substantially the form set forth in Exhibit C hereto, with such necessary or appropriate variations, omissions and insertions as are required or permitted by the Act and this Bond Resolution.
SECTION 2.5. Denominations, Dates, Maturities and Interest. The Bonds are issuable as fully registered bonds without coupons in the denominations of $5,000 principal amount or any integral multiple thereof within a single maturity, and shall be numbered R-l upwards.
The Bonds shall be dated May 9, 2008, shall bear interest payable on May 1 and November 1 of each year, commencing November 1, 2008, at the rates per annum and annual principal maturities set forth in the final Official Statement to be approved by the Chief Financial Officer, and shall mature on November 1 in the years 2008 through and including 2022, in the aggregate principal amount of $10,000,000.
The principal and premium, if any, of the Bonds are payable in such coin or currency of the United States of America as at the time of payment is legal tender for payment of public and private debts at the principal corporate trust office of the Paying Agent, upon presentation and surrender thereof. Interest on the Bonds is payable by check mailed on or before the Interest Payment Date by the Paying Agent to the Owner (determined as of the Record Date) at the address of such Owner as it appears on the registration books of the Paying Agent maintained for such purpose. Except as otherwise provided in this Section, Bonds shall bear interest from date thereof or from the most recent Interest Payment Date to which interest has been paid or duly provided for, as the case may be, provided, however, that if and to the extent that the District shall default in payment of interest on any Bonds due on any Interest Payment Date, then all such Bonds shall bear interest at their stated rate from the most recent Interest Payment Date to which interest has been paid on the Bonds, or if no interest has been paid on the Bonds, from their dated date. The person in whose name any Bond is registered at the close of business on the Record Date with respect to an Interest Payment Date shall in all cases be entitled to receive the interest payable on such Interest Payment Date (unless such Bond has been called for redemption on a redemption date which is prior to such Interest Payment Date) not withstanding cancellation of such Bond upon any registration of transfer or exchange thereof subsequent to such Record Date and prior to such Interest Payment Date.
SECTION 2.6. The Chief Financial Officer of the Calcasieu Parish School Board is hereby given permission to negotiate the sale the Bonds at interest rates and terms most advantageous to the District.
SECTION 2.7. The Chief Financial Officer is hereby authorized and empowered to effect and implement any necessary amendments and changes to the Official Statement necessary in order to market the Bonds, which amendments and changes may be requested or required by the rating agencies, the municipal bond insurer, if any, the underwriter, bond counsel, or the municipal bond market generally, and to execute a Bond Purchase Agreement with Crews & Associates, Inc. under such terms and conditions as are most favorable to the District.
SECTION 2.8. There is hereby delegated to the Chief Financial Officer authority to designate the form of the Preliminary Official Statement, with such revisions, additions and appendices thereto as he may deem necessary, in his discretion, as the “near final official statement” within the meaning of the Rule. Such form, when so approved by the Chief Financial Officer, is hereby authorized to be distributed to prospective purchasers of the Bonds.
ARTICLE III
GENERAL TERMS AND PROVISIONS OF THE BONDS
SECTION 3.1. Exchange of Bonds; Persons Treated as Owners. The District shall cause books for the registration and for the registration of transfer of the Bonds as provided in this Bond Resolution to be kept by the Paying Agent at its principal corporate trust office, and the Paying Agent is hereby constituted and appointed the registrar for the Bonds. At reasonable times and under reasonable regulations established by the Paying Agent said list may be inspected and copied by the District, the Insurer or by the Owners (or a designated representative thereof) of 15% of the outstanding principal amount of the Bonds. Upon the occurrence and continuance of an Event of Default, as defined in Section 9.1, which would require the Insurer to make payments under the Municipal Bond Insurance Policy, the Insurer and its designated agent shall be provided with access to inspect and copy the registration books of the District for the Bonds.
Upon surrender for registration of transfer of any Bond, the Paying Agent shall register and deliver in the name of the transferee or transferees one or more new fully registered Bonds of authorized denomination of the same maturity and like aggregate principal amount. At the option of the Owner, Bonds may be exchanged for other Bonds of authorized denominations of the same maturity and like aggregate principal amount, upon surrender of the Bonds to be exchanged at the principal corporate trust office of the Paying Agent. Whenever any Bonds are so surrendered for exchange, the Paying Agent shall register and deliver in exchange therefor the Bond or Bonds which the Bondholder making the exchange shall be entitled to receive. All Bonds presented for registration of transfer or exchange shall be accompanied by a written instrument or instruments of transfer in form and with a guaranty of signature satisfactory to the Paying Agent, duly executed by the Owner or his attorney duly authorized in writing.
No service charge to the Owners shall be made by the Paying Agent for any exchange or registration of transfer of Bonds. The Paying Agent may require payment by the person requesting an exchange or registration of transfer of Bonds of a sum sufficient to cover any tax or other governmental charge that may be imposed in relation thereto. The District and the Paying Agent shall not be required (a) to issue, register the transfer of or exchange any Bond during a period beginning at the opening of business on the 15th calendar day of the month next preceding an Interest Payment Date, or any date of selection of Bonds to be redeemed and ending at the close of business on the Interest Payment Date or day on which the applicable notice of redemption is given or (b) to register the transfer of or exchange any Bond so selected for redemption in whole or in part.
All Bonds delivered upon any registration of transfer or exchange of Bonds shall be valid obligations of the District, evidencing the same debt and entitled to the same benefits under this Bond Resolution as the Bonds surrendered. Prior to due presentment for registration of transfer of any Bond, the District, the Insurer and the Paying Agent, and any agent of the District, the Insurer or the Paying Agent may deem and treat the person in whose name any Bond is registered as the absolute owner thereof for all purposes, whether or not such Bond shall be overdue, and shall not be bound by any notice to the contrary.
SECTION 3.2. Bonds Mutilated, Destroyed, Stolen or Lost. In case any Bond shall become mutilated or be improperly canceled, or be destroyed, stolen or lost, the Governing Authority may in its discretion adopt a resolution and thereby authorize issuance and delivery of a new Bond in exchange for and substitution for such mutilated or improperly canceled Bond, or in lieu of and substitution for the Bond destroyed, stolen or lost, upon the Owner (i) furnishing the District, the Insurer and the Paying Agent proof of his ownership thereof and proof of such mutilation, improper cancellation, destruction, theft or loss satisfactory to the District, the Insurer and the Paying Agent, (ii) giving to the District, the Insurer and the Paying Agent an indemnity bond in favor of the District, the Insurer and the Paying Agent in such amount as the District and the Insurer may reasonably require, (iii) compliance with such other reasonable regulations and conditions as the District and the Insurer may prescribe and (iv) paying such expenses as the District, the Insurer and the Paying Agent may incur. All Bonds so surrendered shall be delivered to the Paying Agent for cancellation pursuant to Section 3.4 hereof. If any Bond shall have matured or be about to mature, instead of issuing a substitute Bond, the District may pay the same, upon being indemnified as aforesaid, and if such Bond be lost, stolen or destroyed, without surrender thereof any such duplicate Bond issued pursuant to this Section shall constitute an original, additional, contractual obligation on the part of the District, whether or not the lost, stolen or destroyed Bond be at any time found by anyone. Such duplicate Bond shall be in all respects identical with those replaced except that it shall bear on its face the following additional clause: “This Bond is issued to replace a lost, canceled or destroyed Bond under the authority of La. R.S. 39:971 through 39:974.”
Such duplicate Bond may be signed by the facsimile signatures of the same officers who signed the original Bonds, provided, however, that in the event the officers who executed the original Bonds are no longer in office, then the new Bonds may be signed by the officers then in office. Such duplicate Bonds shall be entitled to equal and proportionate benefits and rights as to lien and source and security for payment as provided herein with respect to all other Bonds hereunder, the obligation of the District upon the duplicate Bonds being identical to their obligations upon the original Bonds and the rights of the Owner of the duplicate Bonds being the same as those conferred by the original Bonds.
SECTION 3.3. Preparation of Definitive Bonds, Temporary Bonds. Until the definitive Bonds are prepared, the District may execute, in the same manner as is provided in Section 3.5, and deliver, in lieu of definitive Bonds, but subject to the same provisions, limitations and conditions as the definitive Bonds except as to the denominations, one or more temporary typewritten Bonds substantially of the tenor of the definitive Bonds in lieu of which such temporary Bond or Bonds are issued, in authorized denominations, and with such omissions, insertions and variations as may be appropriate to temporary Bonds.
SECTION 3.4. Cancellation of Bonds. All Bonds paid or redeemed either at or before maturity, together with all Bonds purchased by the District, shall thereupon be promptly cancelled by the Paying Agent. The Paying Agent shall thereupon promptly furnish to the Executive Officers an appropriate certificate of cancellation.
SECTION 3.5. Execution. The Bonds shall be executed in the name and on behalf of the District by the manual or facsimile signatures of the President and Secretary of the Calcasieu Parish School Board, and the corporate seal of the Calcasieu Parish School Board (or a facsimile thereof) shall be thereunto affixed, imprinted, engraved or otherwise reproduced thereon. In case any one or more of the officers who shall have signed or sealed any of the Bonds shall cease to be such officer before the Bonds so signed and sealed shall have been actually delivered, such Bonds may, nevertheless, be delivered as herein provided, and may be issued as if the person who signed or sealed such Bonds had not ceased to hold such office. Said officers shall, by the execution of the Bonds, adopt as and for their own proper signatures their respective facsimile signatures appearing on the Bonds or any legal opinion certificate thereon, and the District may adopt and use for that purpose the facsimile signature of any person or persons who shall have been such officer at any time on or after the date of such Bond, notwithstanding that at the date of such Bond such person may not have held such office or that at the time when such Bond shall be delivered such person may have ceased to hold such office.
SECTION 3.6. Registration by Paying Agent and Secretary of State. (a) No Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Bond Resolution unless and until a certificate of registration on such Bond substantially in the form set forth in Exhibit C hereto shall have been duly executed on behalf of the Paying Agent by a duly authorized signatory, and such executed certificate of the Paying Agent upon any such Bond shall be conclusive evidence that such Bond has been executed, registered and delivered under this Bond Resolution.
(b) The Bonds shall also be registered with the Secretary of State of Louisiana (which registration shall be by manual signature on the Bonds issued upon original issuance of the Bonds and by facsimile signature on Bonds exchanged therefor) and shall have endorsed thereon the following:
“OFFICE OF SECRETARY OF STATE STATE OF LOUISIANA BATON ROUGE, LOUISIANA
This Bond secured by a tax. Registered on the 1st day of May, 2008.
_________________________________ Secretary of State”
SECTION 3.7. Regularity of Proceedings. The District, having investigated the regularity of the proceedings had in connection with issuance of the Bonds, and having determined the same to be regular, each of the Bonds shall contain the following recital, to-wit:
“It is certified that this Bond is authorized by and is issued in conformity with the requirements of the Constitution and statutes of the State of Louisiana.”
ARTICLE IV
PAYMENT OF BONDS; DISPOSITION OF FUNDS
SECTION 4.1. Deposit of Funds With Paying Agent. The District covenants that it will deposit or cause to be deposited with the Paying Agent from the moneys derived from collection of the Pledged Tax Revenues or other funds available for such purpose, at least one (1) Business Day in advance of the date on which payment of principal, premium, if any, and/or interest falls due on the Bonds, funds fully sufficient to pay promptly the principal, premium, if any, and interest so falling due on such date.
SECTION 4.2. District Obligated to Collect Tax. In compliance with the laws of the State, the District, through the Governing Authority, by proper resolutions and/or ordinances is obligated to cause the ad valorem taxes to continue to be assessed, levied and collected for the full period of their authorization or until all of the Bonds have been retired as to both principal and interest, or provision therefor has been made in accordance with the provisions of Section 11.1 hereof, and further the District shall not discontinue or terminate or permit to be discontinued or terminated the ad valorem taxes in anticipation of the collection of which the Bonds have been issued, nor in any way make any change which would adversely effect the amount of the Pledged Tax Revenues to be received by the District until all of the Bonds have been retired as to both principal and interest, or provision therefor has been made in accordance with the provisions of Section 11.1 hereto.
SECTION 4.3. Funds and Accounts. In order that principal of and interest on the Bonds will be paid in accordance with their terms and for the other objects and purposes hereinafter provided, the District further covenants as follows: All avails or proceeds of the ad valorem taxes constituting Pledged Tax Revenues shall be deposited as the same may be collected to the credit of the District, in a separate and special bank account established and maintained with the regularly designated fiscal agent of the Calcasieu Parish School Board and designated “School District No. 34 2008 General Obligation Refunding Bond Sinking Fund” (the “Sinking Fund”). Funds on deposit in the Sinking Fund shall constitute dedicated funds of the District, from which appropriations and expenditures by the District shall be made solely for the purposes of paying the principal of, interest on, and redemption premium, if any, of the Bonds. Said fiscal agent shall transfer from said Sinking Fund to the paying agent bank or banks for all Bonds payable from said fund, at least one (1) Business Day in advance of each Interest Payment Date, funds fully sufficient to pay promptly the principal and interest so falling due on such date.
All or any part of the moneys in the Sinking Fund shall, at the written request of the District, be invested in Qualified Investments, provided that Bond proceeds representing accrued interest, if any, shall be invested in Government Securities, maturing prior to the first interest payment date of the respective issues of bonds as herein provided. All income derived from such investments shall be added to the applicable Sinking Fund, and such investments shall, to the extent at any time necessary, be liquidated and the proceeds thereof applied to the purposes for which the Sinking Fund is herein created. SECTION 4.4. Funds to Constitute Trust Funds. The Sinking Fund provided for in Section 4.3 hereof shall all be and constitute a trust fund for the purposes provided in this Bond Resolution, and the Owners of Bonds issued pursuant to this Bond Resolution are hereby granted a lien on all such funds until applied in the manner provided herein. The moneys in such fund shall at all times be secured to the full extent thereof by the bank or trust company holding such funds in the manner required by the laws of the State.
SECTION 4.5. Method of Valuation and Frequency of Valuation. In computing the amount in any fund provided for in Section 4.3, investments shall be valued at the lower of cost or market price, exclusive of accrued interest. With respect to the Sinking Fund valuation shall occur annually. If any investment in the Sinking Fund ceases to be a Qualified Investment, then such non-conforming investment shall be sold or liquidated (unless otherwise approved by the Insurer) and the proceeds thereof invested in Qualified Investments.
ARTICLE V
REDEMPTION OF BONDS
SECTION 5.1. Optional Redemption. Those Bonds maturing November 1, 2013 and thereafter, shall be callable for redemption at the option of the District prior to their stated maturities, in full at any time on or after November 1, 2012, or in part, in the inverse order of their maturities, and if less than a full maturity then by lot within such maturity, on any Interest Payment Date on or after November 1, 2012, at a redemption price of 100% of the principal amount of each Bond redeemed, together with accrued interest to the date fixed for redemption.
In the event a Bond to be redeemed is of a denomination larger than $5,000, a portion of such Bond ($5,000 or any multiple thereof) may be redeemed. Any Bond which is to be redeemed only in part shall be surrendered at the principal corporate trust office of the Paying Agent and there shall be delivered to the Owner of such Bond, a Bond or Bonds of the same maturity and of any authorized denomination or denominations as requested by such Owner in aggregate principal amount equal to and in exchange for the unredeemed portion of the principal of the Bond so surrendered.
SECTION 5.2. Notice to Paying Agent. In the case of any redemption of Bonds, the District shall give written notice to the Paying Agent and the Insurer of the election so to redeem and the redemption date, and of the principal amounts and numbers of the Bonds or portions of Bonds of each maturity to be redeemed. Such notice shall be given at least forty-five (45) days prior to the redemption date.
SECTION 5.3. Selection of Bonds to be Redeemed by Lot. In the event of redemption of less than all the outstanding Bonds of like maturity, such Bonds shall be redeemed by lot or in such other manner as shall be deemed fair and equitable by the Paying Agent for random selection.
SECTION 5.4. Notice of Redemption. Notice of any such redemption shall be given by the Paying Agent by mailing a copy of the redemption notice by first class mail postage prepaid, not less than thirty (30) days prior to the date fixed for redemption, to the Owner of each Bond to be redeemed in whole or in part at the address shown on the registration books maintained by the Paying Agent and to the Insurer. In no event shall any notice of redemption be given to the Owners, other than with respect to the Bonds that are the subject of a refunding unless the District shall have theretofore deposited moneys available therefore with the Paying Agent in an amount which, in addition to other amounts, if any, available therefor held by the Paying Agent, will be sufficient to redeem on the redemption date, at the redemption price thereof together with accrued interest to the redemption date, all of the Bonds to be redeemed. Failure to give such notice by mailing to any Owner or the Insurer, or any defect therein, shall not affect the validity of any proceedings for the redemption of other Bonds. All notices of redemption shall state (i) the redemption date; (ii) the redemption price; (iii) if less than all the Bonds are to be redeemed, the identifying number (and in the case of partial redemption, the respective principal amounts) and CUSIP number of the Bonds to be redeemed; (iv) that on the redemption date the redemption price will become due and payable on each such Bond and interest thereon will cease to accrue thereon from and after said date; and (v) the place where such Bonds are to be surrendered for payment. Any notice mailed as provided in this Section shall be conclusively presumed to have been duly given, whether or not the Owner of such Bonds receives the notice. On or before any redemption date the Paying Agent shall segregate and hold in trust funds furnished by the District for payment of the Bonds or portions thereof called, together with accrued interest thereon and premium, if any, to the redemption date. Upon the giving of notice and deposit of funds for redemption, interest on such Bonds or portions thereof thus called shall no longer accrue after the date fixed for redemption. If said moneys shall not be so available on the redemption date, such Bonds shall continue to bear interest until paid at the same rate as they would have borne had they not been called for redemption. No payment shall be made by the Paying Agent upon any Bond or portion thereof called for redemption until such Bond or portion thereof shall have been delivered for payment or cancellation or the Paying Agent shall have received the items required by Section 3.2 with respect to any mutilated, lost, stolen or destroyed Bond. Upon surrender of any Bond for redemption in part only, the Paying Agent shall register and deliver to the Owner thereof a new Bond or Bonds of authorized denominations of maturity and interest rate in an aggregate principal amount equal to the unredeemed portion of the Bond surrendered.
SECTION 5.6. Payment of Redeemed Bonds. Notice having been given in the manner provided in Section 5.5, the Bonds or portions thereof so called for redemption shall become due and payable on the redemption date so designated at the redemption price, plus interest accrued and unpaid to the redemption date, and, upon presentation and surrender thereof at the office specified in such notice, such Bonds or portions thereof shall be paid at the redemption price plus interest accrued and unpaid to the redemption date.
SECTION 5.7. Purchase of Bonds. The Paying Agent shall endeavor to apply any moneys furnished by the District for the redemption of Bonds (but not committed to the redemption of Bonds as to which notice of redemption has been given) to the purchase of appropriate outstanding Bonds. In accordance with Section 3.4, any Bonds so purchased shall be canceled. Subject to the above limitations, the Paying Agent, at the direction of the District, shall purchase Bonds at such times, for such prices, in such amounts and in such manner (whether after advertisement for tenders or otherwise) with monies made available by the District for such purpose, provided, however, that the Paying Agent shall not expend amounts for the purchase of Bonds of a particular maturity (excluding accrued interest, but including any brokerage or other charges) in excess of the amount that would otherwise be expended for the redemption of Bonds of such maturity, plus accrued interest, and, provided further, that the District may, in its discretion, direct the Paying Agent to advertise for tenders for the purchase of Bonds not less than sixty (60) days prior to any date for redemption of Bonds.
ARTICLE VI
PARTICULAR COVENANTS, ADDITIONAL BONDS
SECTION 6.1. Payment of Bonds. The District shall budget in each Fiscal Year sufficient Pledged Tax Revenues to make all payments required by Section 4.3 in such Fiscal Year, and shall also duly and punctually pay or cause to be paid as herein provided, the principal of every Bond and the interest thereon, at the dates and places and in the manner stated in the Bonds according to the true intent and meaning thereof.
SECTION 6.2. Tax Covenants. (A) To the extent permitted by the laws of the State, the District will comply with the requirements of the Code to establish, maintain and preserve the exclusion from “gross income” of interest on the Bonds under the Code. The District shall not take any action or fail to take any action, nor shall they permit at any time or times any of the proceeds of the Bonds or any other funds of the District to be used directly or indirectly to acquire any securities or obligations the acquisition of which would cause any Bond to be an “arbitrage bond” as defined in the Code or would result in the inclusion of the interest on any Bond in “gross income” under the Code, including, without limitation, (i) the failure to comply with the limitation on investment of the proceeds of the Bonds, (ii) the failure to pay any required rebate of arbitrage earnings to the United States of America, or (iii) the use of proceeds of the Bonds in a manner which would cause the Bonds to be “private activity bonds” under the Code.
(B) The District shall not permit at any time or times any proceeds of the Bonds or any other funds of the District to be used, directly or indirectly, in a manner which would result in exclusion of interest on any Bond from the treatment afforded by Section 103(a) of the Code, as from time to time amended, or any successor provision thereto.
(C) For purposes of paragraphs (A) and (B) above, “interest” shall include any original issue discount properly allocable to the holder of a Bond.
(D) The District has found and determined that the Bonds herein authorized may not be designated as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code.
SECTION 6.3. Obligation to Collect Taxes. The District recognizes that the Governing Authority is bound under the terms and provisions of law, to levy and impose and cause the enforcement and collection the ad valorem taxes which secure issuance of the Bonds, and to provide for the proper application thereof, until all of the Bonds have been retired as to both principal and interest. Nothing herein contained shall be construed to prevent the Governing Authority from altering or amending from time to time as may be necessary the resolutions and/or ordinances adopted providing for the levying, imposition, enforcement and collection of the ad valorem taxes or any subsequent resolution and/or ordinance providing therefor, provided that such alterations or amendments shall not be made in any manner which would impair the rights of the Owners from time to time of the Bonds or which would in any way jeopardize the prompt payment of principal thereof and interest thereon. The resolutions and/or ordinances imposing the ad valorem taxes and pursuant to which the ad valorem taxes are being levied, collected and allocated, and the obligation to continue to levy, collect and allocate the ad valorem taxes and to apply the Pledged Tax Revenues in accordance with the provisions of this Bond Resolution, shall be irrevocable until the Bonds have been paid in full as to both principal and interest, and shall not be subject to amendment in any manner which would impair the rights of the Owners from time to time of the Bonds or which would in any way jeopardize the prompt payment of principal thereof and interest thereon. More specifically, neither the Legislature of Louisiana, nor the District may discontinue the ad valorem taxes or permit to be discontinued the ad valorem taxes in anticipation of the collection of which the Bonds have been issued or in any way make any change in ad valorem taxes which would diminish the amount of the Pledged Tax Revenues to be received by the District until all of the Bonds shall have been retired as to both principal and interest.
SECTION 6.4. Indemnity Bonds. So long as any of the Bonds are outstanding and unpaid, the District shall require all of its officers and employees who may be in a position of authority or in possession of money derived from collection of the ad valorem taxes, to obtain or be covered by a blanket fidelity or faithful performance bond, or independent fidelity bonds written by a responsible indemnity company in amounts adequate to protect the District from loss.
SECTION 6.6. District to Maintain Books and Records. So long as any of the Bonds are outstanding and unpaid in principal or interest, the District shall maintain and keep proper books of records and accounts separate and apart from all other records and accounts in which shall be made full and correct entries of all transactions relating to the collection and expenditure of the receipts of the ad valorem taxes, including specifically but without limitation, all reasonable and necessary costs and expenses of collection. Not later than six (6) months after the close of each Fiscal Year, the District shall cause an audit of such books and accounts to be made by the Legislative Auditor of the State (or his successor) or by a recognized independent firm of certified public accountants showing the receipts of and disbursements made for the account of the Sinking Funds, and shall provide a copy of such audit to the Insurer immediately upon the completion thereof. Such audit shall be available for inspection upon request by the Owners of any of the Bonds and the Insurer. The District further agrees that the Paying Agent, the Insurer and the Owners of any of the Bonds shall have at all reasonable times the right to inspect the records, accounts and data of the District relating to the ad valorem taxes.
SECTION 6.6. Pledged Tax Revenues Not Encumbered. As of this date, the Pledged Tax Revenues are not pledged or encumbered in any way, except to the payment of the Refunded Bonds and other bonds previously issued by the District.
ARTICLE VII
SUPPLEMENTAL BOND RESOLUTIONS
SECTION 7.1. Supplemental Resolutions Effective Without Consent of Owners. For any one or more of the following purposes and at any time from time to time, a resolution and/or ordinance supplemental hereto may be adopted, which, upon filing with the Paying Agent and the Insurer of a certified copy thereof, but without any consent of Owners, shall be fully effective in accordance with its terms: (a) to add to the covenants and agreements of the District in the Bond Resolution other covenants and agreements to be observed by the District which are not contrary to or inconsistent with the Bond Resolution as theretofore in effect; (b) to add to the limitations and restriction in the Bond Resolution other limitations and restrictions to be observed by the District which are not contrary to or inconsistent with the Bond Resolution as theretofore in effect; (c) to surrender any right, power or privilege reserved to or conferred upon the District by the terms of the Bond Resolution, but only if the surrender of such right, power or privilege is not contrary to or inconsistent with the covenants and agreements of the District contained in the Bond Resolution; (d) to cure any ambiguity, supply any omission, or cure or correct any defect or inconsistent provision of the Bond Resolution; or (e) to insert such provisions clarifying matters or question arising under the Bond Resolution as are necessary or desirable and are not contrary to or inconsistent with the Bond Resolution as theretofore in effect. Notwithstanding the foregoing, no provision of the Bond Resolution expressly recognizing or granting rights in or to the Insurer may be amended in any manner which affects the rights of the Insurer under the Bond Resolution without the prior written consent of the Insurer.
SECTION 7.2. Supplemental Resolutions Effective With Consent of Owners. Except as provided in Section 7.1, any modification or amendment of the Bond Resolution or of the rights and obligations of the District and of the Owners of the Bonds hereunder, in any particular, may be made by a supplemental resolution, with the written consent of the Owners of a majority of the Bond Obligation at the time such consent is given. No such modification or amendment shall permit a change in the terms of redemption or maturity of the principal of any outstanding Bond or of any installment of interest thereon or a reduction in the principal amount or the redemption price thereof or in the rate of interest thereon without the consent of the Owner of such Bond, or shall reduce the percentages of Bonds the consent of the Owner of which is required to effect any such modification or amendment, or change the obligation of the District to levy and collect the ad valorem taxes for payment of the Bonds as provided herein, without the consent of the Owners of all of the Bonds then outstanding, or shall change or modify any of the rights or obligations of either the Paying Agent or the Escrow Agent without its written assent thereto. For purposes of this Section, Bonds shall be deemed to be affected by a modification or amendment of the Bond Resolution if the same adversely affects or diminishes the rights of the Owners of said Bonds. The consent of the Insurer shall be required (i) in addition to Bondholder consent, when required, for the adoption of any supplemental resolution, and all supplemental resolutions must be filed with the Insurer immediately upon adoption, (ii) for removal of the Paying Agent and selection and appointment of any successor paying agent; and (iii) initiation or approval of any action not described in (i) or (ii) above which requires Bondholders consent. ARTICLE VIII
PARITY BONDS
SECTION 8.1. Issuance of Parity Bonds. All of the Bonds shall enjoy complete parity of lien on the Pledged Tax Revenues despite the fact that any of the Bonds may be delivered at an earlier date than any other of the Bonds. The District may issue other bonds or obligations payable from or enjoying a lien on the Pledged Tax Revenues on a parity with the Bonds.
The Bonds or any part thereof, including interest and redemption premiums thereon, may be refunded and the refunding bonds so issued shall enjoy complete equality of lien with the portion of the Bonds which is not refunded, if there be any, and the refunding bonds shall continue to enjoy whatever priority of lien over subsequent issues may have been enjoyed by the Bonds refunded.
ARTICLE IX
REMEDIES ON DEFAULT
SECTION 9.1. Events of Default. If one or more of the following events (in this Bond Resolution called Events of Default) shall happen, that is to say,
(a) if default shall be made in the due and punctual payment of the principal of any Bond when and as the same shall become due and payable, whether at maturity or otherwise (in determining whether a principal payment default has occurred, no effect shall be given to payments made under the Municipal Bond Insurance Policy); or
(b) if default shall be made in the due and punctual payment of any installment of interest on any Bond when and as such interest installment shall become due and payable (in determining whether an interest payment default has occurred, no effect shall be given to payments made under the Municipal Issue Insurance Policy); or
(c) if default shall be made by the District in the performance or observance of any other of the covenants, agreements or conditions on its part in the Bond Resolution, any supplemental resolution or in the Bonds contained and such default shall continue for a period of forty-five (45) days after written notice thereof to the District by the Insurer or the Owners of not less than 25% of the Bond Obligation (as defined in the Bond Resolution); or
(d) if the District shall file a petition or otherwise seek relief under any Federal or State bankruptcy law or similar law;
then, upon the happening and continuance of any Event of Default, the Insurer and the Owners of the Bonds shall be entitled to exercise all rights and powers for which provision is made under Louisiana law; provided, however, that the exercise of remedies at the direction of the Owners is subject to the prior written consent of the Insurer, and the Insurer, acting alone, shall have the exclusive right to direct any action or remedy to be undertaken so long as it is not then in default of its payment obligations under the Municipal Bond Insurance Policy. Under no circumstances may the principal or interest of any of the Bonds be accelerated. The District shall notify the Insurer immediately upon the occurrence of any Event of Default. No Event of Default shall be waived without the consent of the Insurer. All remedies shall be cumulative with respect to the Paying Agent, the Owners and the Insurer; if any remedial action is discontinued or abandoned, the Paying Agent, the Owners and the Bond Insurer shall be restored to the former positions.
SECTION 9.2. Notice to Insurer of Events of Default. The Paying Agent shall provide the Insurer with immediate notice of any payment default, and notice of any other default known to the Paying Agent within five Business Days of the Paying Agent’s knowledge thereof. ARTICLE X
CONCERNING FIDUCIARIES
SECTION 10.1. Paying Agent; Appointment and Acceptance of Duties. The District will at all times maintain a Paying Agent having the necessary qualifications for the performance of the duties described in this Bond Resolution. The designation of Argent Trust, a Division of National Independent Trust Company, in the City of Ruston, Louisiana, as the initial Paying Agent is hereby confirmed and approved. The Paying Agent shall signify its acceptance of the duties and obligations imposed on it by the Bond Resolution by executing and delivering an acceptance of its rights, duties and obligations as Paying Agent set forth herein in form and substance satisfactory to the District.
SECTION 10.2. Successor Paying Agent. Any successor Paying Agent shall (i) be a trust company or bank in good standing, located in or incorporated under the laws of the State, duly authorized to exercise trust powers, (ii) have a combined capital, surplus and undivided profits of at least $30,000,000, or assets under management of at least $25,000,000, (iii) be subject to supervision or examination by Federal or state authority, and (iv) be acceptable to the Insurer. No resignation or removal of the Paying Agent shall become effective until a successor has been appointed and has accepted the duties of Paying Agent, and until written notice thereof shall have been given to the Insurer. The Insurer shall have the right to remove the Paying Agent upon written notice to the District and the Paying Agent. Any successor Paying Agent, if applicable, shall not be appointed unless the Insurer approves such successor in writing. Notwithstanding any other provision of this Bond Resolution, in determining whether the rights of the Bondholders will be adversely affected by any action taken pursuant to the terms and provisions of this Bond Resolution, the Paying Agent shall consider the effect on the Bondholders as if there were no Municipal Bond New Issue Insurance Policy.
ARTICLE XI
MISCELLANEOUS
SECTION 11.1. Defeasance. (a) If the District shall pay or cause to be paid to the Owners of all Bonds then outstanding, the principal and interest to become due thereon, and any amounts which may be then payable by the District with respect to the Municipal Bond New Issue Insurance Policy to the Insurer, at the times and in the manner stipulated therein and in this Bond Resolution, then the covenants, agreements and other obligations of the District to the Bondholders and to the Insurer shall be discharged and satisfied. In such event, the Paying Agent shall, upon the request of the District, execute and deliver to the District all such instruments as may be desirable to evidence such discharge and satisfaction and the Paying Agent shall pay over or deliver to the District any moneys, securities and funds held by it pursuant to the Bond Resolution which are not required for the payment or redemption of Bonds not theretofore surrendered for such payment or redemption.
(b) Bonds or interest installments for the payment of which sufficient Defeasance Obligations shall have been set aside and held in trust by the Paying Agent or an escrow agent (through deposit by the District of funds for such payment or redemption or otherwise) at a maturity date thereof shall be deemed to have been paid within the meaning and with the effect expressed in paragraph (a) of this Section.
Any Bond shall, prior to maturity thereof, be deemed to have been paid within the meaning and with the effect expressed in paragraph (a) of this Section if (i) there shall have been deposited with the Paying Agent or an escrow agent Defeasance Obligations, in the amounts and having such terms as are necessary to provide moneys (whether as principal or interest) in an amount sufficient to pay when due the principal thereof, together with all accrued interest and (ii) the adequacy of the Defeasance Obligations so deposited to pay when due the principal and all accrued interest shall have been verified by an independent certified public accountant.
No defeasance shall be effective unless the Insurer shall be provided with a copy of the accountant’s verification referred to in (iii) above, together with an opinion of Bond Counsel, addressed to the District, the Insurer and the Paying Agent, that the Bonds are no longer Outstanding under the Bond Resolution and the laws of the State. In connection with the defeasance of any of the Bonds, the escrow agreement shall provide that no substitution of any Defeasance Obligation shall be permitted except with other qualifying Defeasance Obligations and with upon delivery of a new accountant’s verification and opinion of Bond Counsel.
Neither Defeasance Obligations deposited pursuant to this Section nor principal or interest payments on any such securities shall be withdrawn or used for any purpose other than, and shall be held in trust for, the payment of the principal or redemption price, if applicable, and interest to become due on the Bonds; provided that any cash received from such principal or interest payments on such Defeasance Obligations shall, if permitted by the Code, and to the extent practicable, be reinvested in Defeasance Obligations maturing at times and in amounts sufficient to pay when due the principal or redemption price, if applicable, and interest to become due on said Bonds on and prior to such redemption date or maturity date thereof, as the case may be.
Notwithstanding the foregoing, amounts paid by the Insurer under the Municipal Bond New Issue Insurance Policy shall not be deemed to be paid or defeased and shall continue to be due and owing until paid by the District in accordance with this Bond Resolution. All covenants, agreements and other obligations of the District to the Bondholders shall continue to exist and shall run to the benefit of the Insurer, and the Insurer shall be subrogated to the rights of such Bondholders.
SECTION 11.2. Evidence of Signatures of Bondholders and Ownership of Bonds. (a) Any request, consent, revocation of consent or other instrument which the Bond Resolution may require or permit to be signed and executed by the Owners may be in one or more instruments of similar tenor, and shall be signed or executed by such Owners in person or by their attorneys-in-fact appointed in writing. Proof of (i) the execution of any such instrument, or of an instrument appointing any such attorney, or (ii) the ownership by any person of the Bonds shall be sufficient for any purpose of the Bond Resolution (except as otherwise therein expressly provided) if made in the following manner, or in any other manner satisfactory to the Paying Agent, which may nevertheless in its discretion require further or other proof in cases where it deems the same desirable:
1. The fact and date of execution by any Owner or his attorney-in-fact of such instrument may be proved by the certificate, which need not be acknowledged or verified, of an officer of a bank or trust company or of any notary public or other officer authorized to take acknowledgments of deeds, that the person signing such request or other instrument acknowledged to him the execution thereof, or by an affidavit of a witness of such execution, duly sworn to before such notary public or other officer. Where such execution is by an officer of a corporation or association or a member of a partnership, on behalf of such corporation, association or partnership, such certificate or affidavit shall also constitute sufficient proof of his authority;
2. The ownership of Bonds and the amount, numbers and other identification, and date of owning the same shall be proved by the registration books of the Paying Agent.
(b) Any request or consent by the Owner of any Bond shall bind all future Owners of such Bond in respect of anything done or suffered to be done by the District or the Paying Agent in accordance therewith.
SECTION 11.3. Moneys Held for Particular Bonds. The amounts held by the Paying Agent for the payment due on any date with respect to particular Bonds shall, on and after such date and pending such payment, be set aside on its books and held in trust by it, without liability for interest, for the Owners of the Bonds entitled thereto.
SECTION 11.4. Parties Interested Herein. Nothing in the Bond Resolution expressed or implied is intended or shall be construed to confer upon, or to give to, any person or corporation, other than the District, the Insurer, the Paying Agent and Owners of the Bonds any right, remedy or claim under or by reason of the Bond Resolution or any covenant, condition or stipulation thereof; and all the covenants, stipulations, promises and agreements in the Bond Resolution contained by and on behalf of the District shall be for the sole and exclusive benefit of the District, the Insurer, the Paying Agent and Owners of the Bonds.
SECTION 11.5. No Recourse on the Bonds. No recourse shall be had for payment of principal of or interest on the Bonds or for any claim based thereon or on this Bond Resolution against any member of the Governing Authority or officer of the District or any person executing the Bonds.
SECTION 11.6. Successors and Assigns. Whenever in this Bond Resolution the District are named or referred to, it shall be deemed to include their successors, and assigns and all the covenants and agreements in this Bond Resolution contained by or on behalf of the District shall bind and inure to the benefit of their successors, and assigns whether so expressed or not.
SECTION 11.7. Subrogation. In the event the Bonds herein authorized to be issued, or any of them, should ever be held invalid by any court of competent jurisdiction, the Owner or Owners thereof, or the Insurer, shall be subrogated to all the rights and remedies against the District had and possessed by the Owner or Owners of the Refunded Bonds.
SECTION 11.8. Severability. In case any one or more of the provisions of the Bond Resolution or of the Bonds issued hereunder shall for any reason be held to be illegal or invalid, such illegality or invalidity shall not affect any other provision of the Bond Resolution or of the Bonds, but the Bond Resolution and the Bonds shall be construed and enforced as if such illegal or invalid provisions had not been contained therein. Any constitutional or statutory provision enacted after the date of the Bond Resolution which validates or makes legal any provision of the Bond Resolution or the Bonds which would not otherwise be valid or legal shall be deemed to apply to this Bond Resolution and to the Bonds.
SECTION 11.9. Publication of Bond Resolution; Peremption. This Bond Resolution shall be published one time in the official journal of the Governing Authority; however, it shall not be necessary to publish any exhibits hereto if the same are available for public inspection and such fact is stated in the publication. For thirty days after the date of publication, any person in interest may contest the legality of this Bond Resolution, any provision of the Bonds, the provisions therein made for the security and payment of the Bonds and the validity of all other provisions and proceedings relating to the authorization and issuance of the Bonds. After the said thirty days, no person may contest the regularity, formality, legality or effectiveness of this Bond Resolution, any provisions of the Bonds to be issued pursuant hereto, the provisions for the security and payment of the Bonds and the validity of all other provisions and proceedings relating to their authorization and issuance, for any cause whatever. Thereafter, it shall be conclusively presumed that the Bonds are legal and that every legal requirement for the issuance of the Bonds has been complied with. No court shall have authority to inquire into any of these matters after the said thirty days.
SECTION 11.10. Execution of Documents. In connection with issuance and sale of the Bonds, the Executive Officers are each authorized, empowered and directed to execute on behalf of the District such documents, certificates and instruments as they may deem necessary, upon the advice of Bond Counsel, to effect the transactions contemplated by this Bond Resolution, the signatures of the Executive Officers on such documents, certificates and instruments to be conclusive evidence of the due exercise of the authority granted hereunder.
SECTION 11.11. Recordation. A certified copy of this Bond Resolution shall be filed and recorded as soon as possible in the Mortgage Records of the Parish of Calcasieu, State of Louisiana. ARTICLE XII
SALE OF BONDS
SECTION 12.1. Sale of Bonds. The Bonds are hereby awarded to and sold to the Underwriters at a price of $________________, plus accrued interest, plus $___________ of Original Issue Premium, less $____________ Underwriters’s Discount, and under the terms and conditions set forth in the Bond Purchase Agreement attached hereto as Exhibit D, and after their execution, registration by the Secretary of State and authentication by the Paying Agent, the Bonds shall be delivered to the Underwriters or their agents or assigns, upon receipt by the District of the agreed purchase price. The Bond Purchase Agreement attached hereto as Exhibit D is hereby approved and accepted and the Executive Officers are hereby authorized, empowered and directed to accept same on behalf of the District and deliver or cause to be executed and delivered all documents required to be executed on behalf of the District or deemed by them necessary or advisable to implement the Bond Resolution or to facilitate the sale of the Bonds.
SECTION 12.2. Official Statement. The District hereby approves the form and content of the Preliminary Official Statement pertaining to the Bonds, as submitted to the District, and hereby ratifies its prior use in connection with offering and sale of the Bonds. The District further approves the form and content of the final Official Statement and hereby authorizes and directs execution thereof by the Executive Officers and delivery of such final Official Statement to the Underwriter for use in connection with the public offering of the Bonds.
SECTION 12.3. Executive Officers Determine Bond Terms. The Executive Officers are hereby designated as representatives of the District and are authorized to accept and execute on behalf of the District an offer of the Underwriters for purchase of the Bonds as expressly set forth in the Bond Purchase Agreement, provided (i) a policy of municipal bond insurance is obtained for the Bonds, and (ii) the offer of purchase by the Underwriters is received by the Executive Officers by not later than April ____, 2008, and such offer sets an average interest rate of less than 4.00% per annum, and a sales price of the Bonds at not less than 98% of the par value thereof (exclusive of bond insurance premium), plus accrued interest to the date of delivery of the Bonds. The Executive Officers may, in their discretion, establish on behalf of the District the par value of the Bonds, the interest rates payable thereon as well as the annual principal maturities thereof.
The Executive Officers be and they are hereby authorized and directed to take all actions in conformity with the Act, if necessary, or reasonably required to effectuate the issuance, sale and delivery of the Bonds and shall take all action necessary or desirable in conformity with the Act for carrying out, giving effect to and consummating the transactions contemplated by the Bonds, this Bond Resolution, the Bond Purchase Agreement, the Preliminary Official Statement and the Final Official Statement, including without limitation, the execution and delivery of any closing documents in connection with the issuance, sale and delivery of the Bonds. The Executive officers are specifically authorized to approve such changes to said documents as are necessary and appropriate and not contrary to the general tenor thereof, such approval to be conclusively evidenced by such execution thereof.
ARTICLE XIII
REDEMPTION OF REFUNDED BONDS
SECTION 13.1. Call for Redemption. Subject only to delivery of the Bonds, the Refunded Bonds are hereby irrevocably called for redemption on May 9, 2008, at a redemption price of 100% of the principal amount of each bond so redeemed, and accrued interest to the date of redemption, in compliance with the resolution authorizing their issuance.
SECTION 13.2. Notice of Redemption. In accordance with the resolution authorizing issuance of the Refunded Bonds, notice of redemption in substantially the form attached hereto as Exhibit E, shall be given by means of first class mail (postage prepaid) not less than thirty (30) days prior to the date fixed for redemption, addressed to the registered owner of each bond to be redeemed at his address as shown on the registration books of the paying agent for the Refunded Bonds. ARTICLE XIV
PROVISIONS RELATING TO INSURER
SECTION 14.1. Notices and Information to Insurer. The District agrees to provide the Insurer with the following information:
(i) Within 120 days after the end of each Fiscal Year of the District, the District’s budget for the new year, annual audited financial statements (as soon as available if not within 120 days), and, if not presented in the audited financial statements, a statement of the Pledged Tax Revenues pledged to payment of the Bonds in such Fiscal Year;
(ii) Official Statement or other disclosure, if any, prepared in connection with issuance of additional debt, whether or not it is on parity with the Bonds within 30 days after the sale thereof; and
(iii) Such additional information as the Insurer may reasonably request from time to time.
The District further agrees to notify the Insurer of any failure of the District to provide relevant notices, certificates and other information required of the District pursuant to this Bond Resolution.
The District will permit the Insurer to discuss the affairs, finances and accounts of the District or any information the Insurer may reasonably request regarding the security for the Bonds with appropriate officers of the District, and to have access and to make copies of all books and records relating to the Bonds at any reasonable time.
In the event the District fails to comply with the requirements set forth in (i) through (iv) above, the Insurer shall have the right to direct an accounting at the District’s expense, and the District’s failure to comply with such direction within thirty (30) days after receipt of written notice of the direction from the Insurer shall be deemed a default hereunder; provided, however, that if compliance cannot occur within such period, then such period will be extended so long as compliance is begun within such period and diligently pursued, but only if such extension would not materially adversely affect the interests of any Owner of the Bonds.
Notwithstanding any other provision of this Bond Resolution, the District shall immediately notify the Insurer if at any time there are insufficient moneys to make any payments of principal and/or interest as required and immediately upon the occurrence of any event of default hereunder.
SECTION 14.2. Payment Procedure Under Municipal Bond New Issue Insurance Policy. For so long as the Municipal Bond New Issue Insurance Policy shall be in full force and effect, the District and the Paying Agent agree to comply with the following provisions:
(a) At least one (1) day prior to all Interest Payment Dates the Paying Agent will determine whether there will be sufficient funds in the Sinking Funds to pay the principal of or interest on the Bonds on such Interest Payment Date. If the Paying Agent determines that there will be insufficient funds in such Sinking Funds, the Paying Agent shall so notify the Insurer. Such notice shall specify the amount of the anticipated deficiency, the Bonds to which such deficiency is applicable and whether such Bonds will be deficient as to principal or interest, or both. If the Paying Agent has not so notified the Insurer at least one (1) day prior to an Interest Payment Date, the Insurer will make payments of principal or interest due on the Bonds on or before the first (1st) day next following the date on which the Insurer shall have received notice of nonpayment from the Paying Agent.
(b) The Paying Agent shall after giving notice to the Insurer as provided in (a) above, make available to the Insurer any, at the Insurer’s direction, to the insurance trustee for the Insurer or any successor insurance trustee (the “Insurance Trustee”), the registration books of the District maintained by the Paying Agent and all records relating to the Sinking Fund maintained under this Bond Resolution.
(c) The Paying Agent shall provide the Insurer and the Insurance Trustee with a list of registered Owners of the Bonds entitled to receive principal or interest payments from the Insurer under the terms of the Municipal Bond Insurance Policy, and shall make arrangements with the Insurance Trustee (i) to mail checks or drafts to the registered Owners of Bonds entitled to receive full or partial interest payments from the Insurer and (ii) to pay principal upon Bonds surrendered to the Insurance Trustee by the registered Owners of Bonds entitled to receive full or partial principal payments from the Insurer.
(d) The Paying Agent shall at the time it provides notice to the Insurer pursuant to (a) above, notify registered Owners of Bonds entitled to receive payment of principal or interest thereon from the Insurer (i) as to the fact of such entitlement, (ii) that the Insurer will remit to them all or part of the interest payments next coming due upon proof of Bondholder entitlement to interest payments and delivery to the Insurance Trustee, in form satisfactory to the Insurance Trustee, of an appropriate assignment of the registered Owner’s right to payment, (iii) that should they be entitled to receive full payment of principal from the Insurer, they must surrender their Bonds (along with an appropriate instrument of assignment in form satisfactory to the Insurance Trustee to permit ownership of such Bonds to be registered in the name of the Insurer) for payment to the Insurance Trustee, and not the Paying Agent, and (iv) that should they be entitled to receive partial payment of principal from the Insurer, they must surrender their Bonds for payment thereon first to the Paying Agent who shall note on such Bonds the portion of the principal paid by the Paying Agent, and then, along with an appropriate instrument of assignment in form satisfactory to the Insurance Trustee, to the Insurance Trustee, which will then pay the unpaid portion of principal.
(e) In the event that the Paying Agent has notice that any payment of principal of or interest on a Bond which has become due for payment and which is made to a Bondholder by or on behalf of the District has been deemed a preferential transfer and theretofore recovered from its registered Owner pursuant to the United States Bankruptcy Code by a trustee in bankruptcy in accordance with the final, nonappealable order of a court having competent jurisdiction, the Paying Agent shall at the time the Insurer is notified pursuant to (a) above, notify all registered Owners that in the event any registered Owner's payment is so recovered, such registered owner will be entitled to payment from the Insurer to the extent of such recovery if sufficient funds are not otherwise available, and the Paying Agent shall furnish to the Insurer its records evidencing the payments of principal of and interest on the Bonds which have been made by the Paying Agent and subsequently recovered from registered Owners and the dates on which such payments were made.
(f) In addition to those rights granted the Insurer under this Bond Resolution, the Insurer shall, to the extent it makes payment of principal of or interest on Bonds, become subrogated to the rights of the recipients of such payments in accordance with the terms of the Municipal Bond Insurance Policy, and to evidence such subrogation (i) in the case of subrogation as to claims for past due interest, the Paying Agent shall note The Insurer's rights as subrogee on the registration books of the District maintained by the Paying Agent, upon receipt from the Insurer of proof of the payment of interest thereon to the registered Owners of the Bonds, and (ii) in the case of subrogation as to claims for past due principal, the Paying Agent shall note the Insurer's rights as subrogee on the registration books of the District maintained by the Paying Agent upon surrender of the Bonds by the registered Owners thereof together with proof of the payment of principal thereof.
SECTION 14.3. Insurer As Third Party Beneficiary. To the extent that this Bond Resolution confers upon, gives or grants to the Insurer any right, remedy or claim under or by reason of this Bond Resolution, the Insurer is hereby explicitly recognized as being a third-party beneficiary hereunder and may enforce any such right remedy or claim conferred, given or granted hereunder.
SECTION 14.4. Notices to Insurer. Any notices required by this Bond Resolution to be sent to the Insurer shall be addressed as follows:
ARTICLE XV
CONTINUING DISCLOSURE UNDERTAKINGtc "ARTICLE XV
CONTINUING DISCLOSURE UNDERTAKING"
SECTION 15.1. Continuing Disclosure. The Chief Financial Officer of the District is hereby empowered and directed to execute an appropriate Continuing Disclosure Certificate (substantially in the form set forth in Appendix H of the official statement issued in connection with the issuance and sale of the Bonds) pursuant to S.E.C. Rule 15c2-12(b)(5).
ADOPTED AND APPROVED on this 8th day of April, 2008.
/s/ James W. Pitre JAMES W. PITRE, President
/s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary
(Other business not pertinent to the present excerpt may be found of record in the official minute book.)
/s/ James W. Pitre JAMES W. PITRE, President /s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary
STATE OF LOUISIANA PARISH OF CALCASIEU I, WAYNE R. SAVOY, certify that I am the duly qualified and acting Superintendent of Public Schools for the Parish of Calcasieu, Louisiana, and as such, Ex-Officio Secretary of the Calcasieu Parish School Board, governing authority of School District No. 34 of Calcasieu Parish,
I further certify that the foregoing is a true and correct copy of an excerpt from the minutes of a public meeting of the Calcasieu Parish School Board, held on April 8, 2008, and of a resolution adopted at said meeting, as said minutes and resolution appear officially of record in my possession.
IN FAITH WHEREOF, witness my official signature and the impress of the official seal of School District No. 34 of Calcasieu Parish, Louisiana, on this, the 8th day of April, 2008. ______________________________
WAYNE R. SAVOY, Secretary
On a motion to approve by Mr. Jongbloed and seconded by Mr. Bernard, the motion carried.
PRESENTATIONS
James Bertrand, “Just for Jesus”
Members of the audience who submitted blue cards to speak for the “Just for Jesus” rally to be allowed as an official school field trip were:
Reverend Arthur Fuselier Ms. Monica Soileau Mr. Dan Allen Mr. Charles Richardson
Speaking against:
Mr. Jake LeBraun
Mr. James Bertrand, representing “Just for Jesus”, addressed the Board, requesting that they allow the students to attend the “Just for Jesus” rally as an approved school trip. Mr. Bertrand presented visual information, regarding a 9th Circuit Court of Appeals case and the Equal Access Act. He said that his request was, “allow the teachers, if they can make it an extension of classroom studies, allow them the same right to attend.”
Mr. LaRocque made a motion that organized clubs that request permission to attend this event be allowed the same treatment that we have always allowed for other organized field trips. Mr. Webb seconded the motion.
Mr. Andrepont, on a Point of Order, said that the agenda would have to be amended to take action. Mr. LaRocque made a motion to amend the agenda, with a second by Mr. Dellafosse. On a vote: For: Mr. Dellafosse, Mr. Karr, Mr. LaRocque, Mr. Victorian, Mrs. Duhon, Mr. Webb
Against: Mr. Breaux, Mr. Andrepont, Mr. Burleigh, Mr. Guidry, Mr. Hardy, Mr. Jongbloed, Mr. Bernard
President Pitre did not vote. There was not a 2/3 vote for the motion, so the motion failed.
Mr. Pitre said that this topic will be discussed during the A&P Committee report.
Negotiated Settlement Agreement Presentation
Mr. James Spruel, Legal Counsel, introduced Dr. James Bailey and Dr. Richard Doggett to the Board regarding the PBIS program. PBIS is Positive Behavior Intervention Support.
They have been hired by the Calcasieu Parish School System to help with handling students with IEP’s, as part of the Negotiated Settlement Agreement, to make Calcasieu better able to address a lot of the problems in reference to special education.
Dr. Bailey and Dr. Doggett presented a visual report to the Board.
Don Caldwell, representing Calcasieu Parish and the PBIS program, spoke to the Board regarding the PBIS program. He said that R.W. Vincent Elementary, Moss Bluff Middle School, and Sulphur Ninth Grade School will be audited by the state for possible designation as model schools. He said that PBIS is about best practices that you will see when visiting a teacher’s classroom.
Mr. Breaux expressed concerns regarding how much more paperwork this program will require from the teachers and that special education students should have the same rules apply to them as apply to all other students.
Mr. Victorian asked why some schools are chosen as a site for students with special problems and students cross boundary lines to attend those schools and it affects test scores. He said it causes problems for these schools and he thinks students should not be moved from their area and classes should be opened at their schools.
Mr. Spruel replied that clustering is legal and it is done so that programs and resources are not duplicated.
Mrs. Duhon said that PBIS is more needed at predominantly African American schools, due to the disproportionality of how many of these students are in special education programs.
Mr. Caldwell said that Washington-Marion High School and Combre-Fondel will be visited by the state department in May. He said implementation is a three year process and that PBIS is established at twenty four schools and six are being visited, at random.
Mr. LaRocque said that discipline was taken out of our schools and he feels that PBIS is a blanket approach to deal with 15% of our students, while the rest of the students are paying the penalties for the teachers having more responsibilities towards the 15%.
Mr. Jongbloed said that he had heard that special education students have a legal right to a free and appropriate education, but regular education students have no rights.
Mr. Spruel replied that it was not true.
Mr. Hardy said that if this program will raise our graduation rate, then he is agreeable to it.
Mr. Webb asked when all schools will be participating in PBIS and Mr. Caldwell said that all schools should be incorporated into the program by January of 2009.
Mr. Dellafosse asked about the overlapping of this program and Dr. Patton’s program on Disproportionality.
Mrs. Bankens, Administrative Director of Assessment, Research and Special Services, replied that there will be some overlapping, and the PBIS program with Drs. Doggett and Bailey will work with Dr. Patton’s program.
PERSONNEL PACKET/EXECUTIVE SESSION
On a motion by Mr. Dellafosse and seconded by Mr. LaRocque, the Board voted to adjourn into Executive Session at 6:43 p.m. Regular Session resumed at 7:06 p.m.
Mr. Savoy asked for a motion supporting the recommendation of the Personnel Packet. On a motion by Mr. Andrepont and seconded by Mr. Victorian, the motion carried.
On a motion by Mr. Breaux and seconded by Mr. Andrepont, the motion carried to accept the settlement of the Worker Compensation claim number 381 WCM05.
Mr. Savoy requested a motion supporting the recommendation of Mr. Zack Jones as Assistant Principal of DeQuincy High School. On a motion by Mr. Karr and seconded by Mr. Burleigh, the motion carried.
Mr. Savoy requested a motion for permission to advertise for the position of Principal at R.W. Vincent Elementary School. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
Mr. Savoy requested a motion for permission to advertise for the position of Assistant Principal at Frasch Elementary School. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
Mr. Savoy requested a motion for permission to advertise for the position of Middle School Girls’ Basketball Coach at Bell City High School. On a motion by Mr. Webb, and seconded by Mr. Bernard, the motion carried.
Mr. Savoy requested a motion for permission to advertise for the position of Head Football Coach at LaGrange High School. On a motion by Mr. Victorian and seconded by Mr. Bernard, the motion carried.
COMMITTEE REPORTS
Administration and Personnel Committee, March 11, 2008 Bill Jongbloed, Chair
Mr. Jongbloed gave the following committee report:
The first agenda item, “Just for Jesus Rally” was for informational purposes only. Mr. James Bertrand; co-founder with an organization called “Just for Jesus” stated his intentions were to plead for bus transportation for students to attend a rally. After researching previous field trips, he felt that the rally could be considered a co-curricular activity because it would present art, dance and drama.
After this portion of the report was read, Mr. LaRocque made a motion that organized clubs that request permission to attend this event be granted the same treatment that has always been allowed for organized field trips. Mr. Webb seconded the motion.
Mr. Andrepont asked for clarification that Mr. Larocque was not saying that he wanted the Board to endorse the “Just for Jesus” program and asking for students to participate. Mr. LaRocque said that was accurate, he was in no way advocating that we as a system endorse this event.
Mr. Dellafosse asked for a Point of Order, why did we need a motion if the policy reads that way now.
Mr. Savoy said that policy states that field trips should be related to curriculum. He said that the recommendation that he made was based on a review by our attorneys and on their advice.
Mr. Manuel, Legal Counsel, said that the Equal Access Act does not apply to this situation. He said he had reviewed other court cases and the law applying to this, and because this activity’s primary effect advances religion and because the school board would sanction it, declaring it to be a field trip, and because it would be on a school day, during school hours, and school personnel and equipment would be used to transfer students to and from the activity, there is a significant probability that if it is challenged, the school board would be found to be in violation of the United States and the Louisiana Constitution. Mr. Manuel said it was his job to give information to the Board, so that they could make an informed decision.
Mrs. Duhon questioned that we had granted this activity as a field trip in previous years. Mr. Manuel said that promoting or participating in this event had never been challenged. He said the Supreme Court has said that you can not advance religion and you can’t be entangled in the promotion of religion. He said based on cases that he has read, there would be a substantial risk. He said he was not advocating one way or the other.
Mr. Victorian stated that his biggest problem with this was the liability. He said he thinks that paid security would be better than volunteer security, and if Mr. Bertrand has a financial base, he should be paying for the buses. He said that if he wants our students to participate, he should pay the costs of having them there.
Mr. Savoy asked that if the motion was based on clubs, as they exist, to go to this rally, are we talking about clubs that were all of a sudden started or just established clubs? He said it was his understanding that when a group of students wanted to start a club for religious activities their options were to meet before the school day, lunchtime, or at the end of the day, during non-instructional time. The sponsor, an employee of the system, can really not participate in that activity, it has to be student led.
Mr. Breaux said that he knows people who have gone to a previous “Just for Jesus” rally and they say it is an excellent program, but he questions how it really relates to curriculum.
Mr. Manuel said that the Equal Access Act pertained to student initiated meetings on school premises, during non-instructional time. He said it applies to school buildings, rooms, and facilities. This applies to religious groups, just like any other group, and by allowing them equal access to rooms or facilities it is not considered endorsing or promoting religion. He said this particular situation is not covered by the Equal Access Act. He said if a group wants to form a Bible club, then they have to be treated like any other group and allowed to do so, to meet at non-instructional times. Transporting students to a non-curricular, overtly religious activity is outside of the Equal Access Act.
Mr. Dellafosse asked Mr. Bertrand if he was a full profit or non- profit agency and where does the money that he makes go. Mr. Bertrand replied that he was non-profit and everyone was a volunteer, no one was paid. He said that the money goes directly into the event and that there were no salaries paid, the only people paid were the ones that had to be outsourced, such as the billboards, advertising, and sound company.
Mr. Bernard asked if Mr. Bertrand was going to pay for the buses. Mr. Pitre replied that the buses would be paid for in the same way that any club pays for the buses for their field trip.
Mr. Leo Miller, Assistant Superintendent, replied that he was the one who had not renewed the field trip permit. He said he rescinds field trips due to safety, cost, distance, correlation with curriculum, appropriate number of chaperones, and disruption. He said that after what happened last year, with the safety concerns and the disruption, he surveyed all of the principals and they all felt that it would be better if held on a non-school day. He said his recommendation to Mr. Bertrand was that it be held either after school hours or on a Saturday, and Mr. Bertrand was not in agreement with that.
He said that he sat in on a meeting with Mr. Bertrand, Ms. Guillory, and Mr. Spruel. When it was suggested that the rally be held after hours or on Saturday, Ms. Guillory said that the students would not come.
He said Chief of Police Don Dixon called and said that due to the disruption last year it had gotten almost completely out of hand and then when the buses left, some students were left at the Civic Center.
Mr. Guidry called for a Question, to cease discussion on this subject. On a vote, the yes votes were: Mr. Guidry, Mr. Breaux, Mr. Andrepont, Mr. Victorian, Mr. Burleigh, and Mr. Karr. The motion failed.
Mr. Burleigh said there are well established, well written procedures and also advice from the Board Counsel. He said he is puzzled why this item would need to be debated for the last two hours. He said his negative feeling is due to the safety issue.
Mr. Jongbloed said that the Superintendent, Assistant Superintendent, and our attorney are advising the Board to not allow the field trip and use of buses. He said he did not understand why the Board was not heeding to this advice and continuing to discuss the issue.
Mr. Karr said he was thankful for things that have been said during the discussion, but he questioned why students have not come forth and asked for permission to attend this event. He said that safety and insurance are big concerns for this event, also taking teachers and students from an instructional day. He said that he felt that 50% of the ones signing up to go would just be looking for a way to get out of school.
Mrs. Duhon asked Mr. Bertrand if he would pay for the buses. He said there was money available for clubs that want to attend. She asked if he could also pay for subs, and he said that it was a discriminating point, as he was just asking for the same privileges that are provided to other non-curricular related clubs.
Mr. Burleigh called for a Point of Order.
Mr. Andrepont asked Mr. Bertrand what was the operating budget for the rally. Mr. Bertrand replied that it was approximately $18,000.
On a vote to the motion, stated again:
Mr. LaRocque made a motion that organized clubs that request permission to attend this event be granted the same treatment that has always been allowed for organized field trips. Mr. Webb seconded the motion.
Yes: Mr. LaRocque, Mrs. Duhon, Mr. Webb, Mr. Victorian, Mr. Dellafosse No: Mr. Guidry, Mr. Breaux, Mr. Andrepont, Mr. Burleigh, Mr. Karr, Mr. Jongbloed, Mr. Bernard, Mr. Hardy President Pitre did not vote. The motion failed.
Mr. Jongbloed continued with the committee report, stating that the next agenda item was Standardized Participation. This was requested by Mr. Burleigh and was for informational purposes only. A group of principals, Mr. Buller and Mr. Caldwell met to discuss this request. Their consensus was that disciplinary infractions from the current year “only” should be used against a student when considering extracurricular activities.
At committee, two policy changes that were results of legislative action were presented. Policy GBRA: Employee Conduct incorporates the provisions of a new criminal statute prohibiting sexual conduct between an “educator” and a student. Policy JGCE: Child Abuse, addresses changes in the definition of one of its term regarding a caretaker as an operator or employee of a registered family child day care home.
On behalf of the committee, Mr. Jongbloed made a motion to accept. There was no second needed and on a vote, the motion carried. File: GBRA
EMPLOYEE CONDUCT
The Calcasieu Parish School Board believes the teaching profession occupies a position of public trust involving not only the individual teacher's personal conduct, but also the interaction of the school and the community. Education is most effective when these many relationships operate in a friendly, cooperative, and constructive manner. A teacher's conduct, as well as the conduct of all employees throughout the school district, should meet acceptable standards of the community and show respect for the law and the rights of others.
All employees have the responsibility to be familiar with and abide by the laws of the state, the policies and decisions of the Calcasieu Parish School Board, and the administrative regulations and procedures designed to implement Board policies. Employees shall also comply with the standards of conduct set out in this policy and with any other policies, regulations, procedures, or guidelines that impose duties, requirements, or standards of conduct attendant to their status as School Board employees.
Employees shall be expected to observe at least the following standards of conduct:
1. Be courteous to students, one another, and the public and conduct themselves in a professional and ethical manner.
2. Recognize and respect the rights and property of students, other employees, and the public.
3. Maintain confidentiality of all matters relating to students and other employees.
4. Demonstrate dependable attendance and punctuality with regard to assigned activities and work schedules.
5. Observe and adhere to all terms of an employee's contract or job description.
6. Strive to keep current and knowledgeable about the employee's area of responsibility.
7. Refrain from promoting personal attitudes and opinions for matters other than general discussion.
8. Refrain from using undue influence to gain, or attempt to gain, promotion, leave, favorable assignments, or other individual benefit or advantage.
9. Advocate positive personal behavior on or off campus and attempt to avoid improprieties or the appearance of improprieties. While the operation of the Parish School Board and its schools is governed by the provisions of this and all other Board policies, regulations, and procedures, as well as procedures of the individual schools, no policy manual can list each and every instance of misconduct that is precluded. Accordingly, employees are cautioned that the appropriateness of certain action or behavior must necessarily be dictated by the nature of the position held by the employee and standards of common sense. By virtue of one's education and experience, an employee knows and understands that certain actions or conducts are unacceptable even in the absence of formal Board policy. For instance, without the need of a specific prohibition or warning, a classroom teacher should be aware of the impropriety of certain practices such as leaving students unattended, using profanity or sexually suggestive language, or bringing a firearm onto campus. Such conduct constitutes both incompetence and willful neglect of duty. Such conduct, as well as violation of any state or federal law or Board policies, regulations, or procedures, or school regulations or procedures, shall result in the imposition of discipline up to and including termination.
PROHIBITED SEXUAL CONDUCT
Employees shall be prohibited from engaging in any form of sexual conduct with students. In particular, it is a violation of criminal statutes for any educator, which includes any administrator, coach, instructor, teacher, paraprofessional, teacher aide, or student aide, to engage in sexual conduct, as defined in La. Rev. Stat. Ann. §14:81.4 with a student who is seventeen (17) years of age or older, but less than nineteen (19) years of age.
Notwithstanding any claim of privileged communication, any educator, having cause to believe that prohibited sexual conduct has occurred between another educator and a student, shall be required by state law to immediately report such conduct to a local or state law enforcement agency.
NOTIFICATION BY EMPLOYEES
Teachers and/or any other School Board employee shall be required, in accordance with state and federal statutory provisions, to notify the Board upon conviction of certain crimes.
A. A teacher or any other School Board employee shall report any final conviction or plea of guilty or nolo contendere to a crime enumerated in La. Rev. Stat. Ann. §15:587.1, except La. Rev. Stat. Ann. §14:74, to the School Board within forty-eight (48) hours of conviction.
B. A teacher or any other School Board employee shall notify the School Board of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction.
Revised: September, 2006 Revised: November, 2007
Ref: 41 USC 702 (Drug-Free Workplace); La. Rev. Stat. Ann. §§14:81.4, 17:15, 17:81; Sylvester v. Cancienne, 95-0789 (La. App. 1st Cir. 11/9/95), 664 So.2d 1259; Howard v. West Baton Rouge Parish School Board, 2000-3234 (La. 6/29/01), 793 So.2d 153; Spurlock v. East Feliciana Parish School Board, 03-1879 (La. App. 1st Cir. 6/25/04), 885 So.2d 1225; Board minutes, 9-17-02, 2-6-07.
FILE: JGCE Cf: JDA, JG
CHILD ABUSE
The Calcasieu Parish School Board shall endeavor to ensure that all instances of child abuse and/or neglect are reported in accordance with appropriate state and local laws and regulations. Therefore, the School Board directs that all school personnel be informed of their responsibilities under law as mandatory reporters when performing their occupational duties.
DEFINITIONS
Child, for purposes of child abuse, is defined as a person under eighteen (18) years of age, who prior to juvenile proceedings, has not been judicially emancipated or emancipated by marriage.
Abuse means any one of the following acts which seriously endanger the physical, mental, or emotional health of the child:
(a) The infliction, attempted infliction, or, as a result of inadequate supervision, the allowance of the infliction or attempted infliction of physical or mental injury upon the child by a parent or any other person.
(b) The exploitation or overwork of a child by a parent or any other person.
(c) The involvement of the child in any sexual act with a parent or any other person, or the aiding or toleration by the parent or the caretaker of the child's sexual involvement with any other person or of the child's involvement in pornographic displays, or any other involvement of a child in sexual activity constituting a crime under the laws of this state.
Neglect means the refusal or willful failure of a parent or caretaker to supply the child with necessary food, clothing, shelter, care, treatment, or counseling for any injury, illness, or condition of the child, as a result of which the child's physical, mental, or emotional health is substantially threatened or impaired. In accordance with statutory provisions, the inability of a parent or caretaker to provide for a child due to inadequate financial resources shall not, for that reason alone, be considered neglect. Whenever, in lieu of medical care, a child is being provided treatment in accordance with the tenets of a well‑recognized religious method of healing which has a reasonable, proven record of success, the child shall not, for that reason alone, be considered to be neglected or maltreated. However, nothing herein shall prohibit the court from ordering medical services for the child when there is substantial risk of harm to the child's health or welfare.
A mandatory reporter is any person who provides training and supervision of a child, including any one of the following individuals performing their occupational duties: teacher, teacher's aide, instructional aide, school principal, and school staff member. Caretaker means any person legally obligated to provide or secure adequate care for a child, including a parent, tutor, guardian, legal custodian, foster home parent, an employee of a public or private day care center, an operator or employee of a registered family child day care home, or other person providing a residence for the child.
PROCEDURE FOR REPORTING CHILD ABUSE/NEGLECT
Any mandatory reporter, notwithstanding any claim of privileged communication, who has cause to believe that a child's physical or mental health or welfare is endangered as a result of abuse or neglect, as defined by this policy, or that abuse or neglect was a contributing factor in a child's death, shall report immediately suspected abuse/neglect in accordance with the following:
I. The mandatory reporter having the information shall contact the principal or designee immediately. The principal or other supervising employee shall immediately:
(A) When the suspected abuser is believed to be a parent or caretaker, make the report to the local child protection unit of the Department of Social Services.
(B) When the abuse or neglect is believed to be perpetrated by someone other than a parent or caretaker, and a parent or caretaker is not believed to have any responsibility for the abuse or neglect, make the report to the local law enforcement agency having jurisdiction over the place where the abuse/neglect occurred.
II. If the initial report was in oral form, it shall be followed by a written report on the approved form, which written report shall be delivered within five (5) days to the local child protection agency or the local law enforcement agency to whom the initial report was made.
III. The principal, assistant principal, or other supervisory employee to whom the initial reporter gave the report shall have the primary responsibility of reporting the information to the appropriate agency as herein provided. The teacher or other Board employee who was the initial reporter is not relieved of responsibility, however, and to ensure that the report is delivered to the appropriate agency as required by law, the principal/designee/supervisory employee shall confer with the initial reporting employee and confirm that the report was made to the appropriate agency. If the principal/designee/ supervisory employee fails or refuses to make a required report, the initial reporting employee shall make the required report to the appropriate agency and shall, within five (5) days of filing the required written report file a confidential report of the entire matter in writing with the Superintendent.
The report shall contain the following information, if known:
1) The name, address, age, sex, and race of the child.
2) The nature, extent, and cause of the child's injuries or endangered condition, including any previous known or suspected abuse to this child or the child's siblings.
3) The name and address of the child's parent(s) or other caretaker.
4) The names and all the ages of all other members of the child's household.
5) The name and address of the reporter.
6) An account of how this child came to the reporter's attention.
7) Any explanation of the cause of the child's injury or condition offered by the child, the caretaker, or any other person.
8) The number of times the reporter has filed a report on the child or the child’s siblings.
9) Any other information which the reporter believes might be important or relevant.
The report shall also name the person or persons who are thought to have caused or contributed to the child's condition, if known, and the report shall contain the name of such person if he/she is named by the child.
If the initial report was in oral form by a mandatory reporter, it shall be followed by a written report made within five (5) days to the local child protection unit, or if necessary, to the local law enforcement agency.
INVESTIGATION OF REPORTS
Admission of the investigator on school premises or access to the child in school shall not be denied by school officials.
ALLEGATION AGAINST SCHOOL EMPLOYEES OR VOLUNTEERS
When an employee is accused of the use of impermissible corporal punishment or moral offenses involving students, the principal shall initiate an investigation. If the offender is a central office employee, or principal, the immediate supervisor will initiate an investigation.
Upon any school employee receiving a report of, or information about, child abuse, against another school employee or volunteer, and the employee receiving said information has cause to believe the truthfulness thereof, the reporting procedure as outlined in this policy shall be followed, depending upon whether the employee or volunteer is considered a caretaker or someone other than a caretaker.
The school employee shall also, as soon as reasonably possible, notify the appropriate immediate supervisor of the accused individual, and that supervisor in turn will as soon as reasonably possible, notify the Superintendent or designee. The Superintendent and the Board's attorney will determine what appropriate action the school system may take over and above the investigation being conducted by the appropriate state agency. In any incident involving an employee or volunteer which is reported to the Superintendent or designee, the person shall be removed from all activities involving direct contact with students until the matter is resolved.
ALLEGATIONS OF SEXUAL OFFENSES
The Superintendent or his/her designee shall be required to notify the local law enforcement agency of any allegation made by a student of the commission of a sex offense as defined by La. Rev. Stat. Ann. §15:541(14.1). Such notification shall be made by the Superintendent or his/her designee within twenty-four (24) hours of the time the student notified the Superintendent or other appropriate personnel. Any school employee who receives information from a student concerning the possible commission of a sexual offense shall immediately inform the Superintendent and/or his/her designee.
CONFIDENTIALITY
The circumstances and information of the initial report, the fact that a report was made to an agency, and the written report shall be held in confidence and shall not be disseminated to third parties other than those persons or agencies designated by this policy or required by state law. Any written report or other written information regarding the report shall be kept in a confidential file separate from the child's routine school records and accessible only by the principal/designee/supervisory employee or by court order.
INSERVICE TRAINING
At the beginning of each school year, each principal shall provide mandated inservice training for mandatory reporters and other school personnel and volunteers on how to recognize and report suspected child abuse or child neglect. Each employee and volunteer shall sign a form indicating he/she has received and understands the guidelines for reporting child abuse/neglect.
IMMUNITY FROM LIABILITY
Any person who in good faith makes a report, cooperates in any investigation arising as a result of such report, or participates in judicial proceedings authorized under the Louisiana Children's Code shall have immunity from civil or criminal liability that otherwise might be incurred or imposed. This immunity, however, does not extend to (1) a person who participates in or conspires with a participant or an accessory to an offense involving the abuse or neglect of a child; (2) any person who makes a report known to be false or with reckless disregard for the truth of the report.
LIABILITY
The Louisiana Children's Code and Louisiana criminal law provide substantial penalties for mandatory reporters who fail to report facts which would support a reasonable belief that child abuse or neglect has occurred. Additionally, educators or other employees of the Calcasieu Parish School Board who fail or refuse to report child abuse/neglect as provided by law or by this policy may be subject to disciplinary and/or dismissal proceedings for neglect of duty.
Revised: September, 2004 Revised: November, 2007
Ref: La. Rev. Stat. Ann. ''14:403, 15:542.2, 17:81.6; La. Children's Code, Title VI, Art. 601 et seq.; Board minutes, 4-2-93, 5-11-04, 12-7-04.
Next, the agenda item on Public Participation, Policy BCBI was presented. The policy which is already in effect, will add the word working to the number of days for people to make requests to speak before the board. These requests must be submitted to the Superintendent eight working days prior to the meeting date.
On behalf of the committee, Mr. Jongbloed made a motion to approve. There was no second needed and on a vote, the motion carried. The policy states:
FILE: BCBI Cf: BCBD Cf: BCBK Cf: BCBI-AP
PUBLIC PARTICIPATION
The Board shall conduct all meetings in full view of and with welcome participation by the public. All delegations or individuals who wish to appear before the Board shall submit their requests in writing to the Superintendent at least eight (8) working days prior to the meeting date, stating the matter they wish considered by the Board and the approximate time such matter should consume at the meeting. Such items may be included on the agenda of the meeting at which the delegation or individual wishes to appear before the Board. Each delegation appearing before the Board shall select one (1) person in advance as its spokesman.
After the agenda is set and published, all delegations or individuals who wish to comment on any agenda item must submit their requests, in writing, to the Superintendent prior to the convening of the meeting, stating what agenda item they wish to address. A procedure of general consent may be used for Board action but that procedure shall not preclude public participation or public comment as provided for in this policy. Each delegation appearing before the Board shall select one (1) person in advance as a spokesperson.
The Board reserves the right to recess into or call executive sessions as provided by state law. At no time will actions be taken or resolutions made during executive sessions.
The Board may have removed from a Board meeting any person or persons who willfully disrupt a meeting to the extent that orderly conduct of the meeting is seriously compromised.
Revised: December, 1997 Revised: October, 1999
Ref: La. Rev. Stat. Ann. §§17:81, 42:5, 42:5.1, 42:6; Board minutes, 3-7-95, 3-21-95, 10-21-97.
Calcasieu Parish
Mr. Jongbloed reported on the Employee, Alcohol and Substance Abuse, Policy GAME. This item was a request by Mr. Andrepont. A committee of principals, teachers, support staff and Don Caldwell reviewed policies from several school districts and compiled a policy using the best practices from each policy studied. Mr. Anderson talked with many school districts and concluded that pre-employment testing would be very costly and potential applicants could prepare for the test. He discussed the different types of tests used such as urine and blood tests and the cost. Mr. Breaux asked about using a hair follicle test as opposed to the others. It was determined that the cost for this test was significantly higher. Mr. Andrepont asked about random testing. Legal Counsel, Terry Manuel said that federal and state courts have decided that the rights of individuals outbalance the public and safety concerns. A random test would infringe upon their constitutional rights against unreasonable search and seizure. We can do a test if we have suspicion and reasonable cause. The committee voiced their concern about principals and staff being in-serviced on detecting possible abuse symptoms. An amendment to the motion was made by Mr. Andrepont and seconded by Mr. Burleigh and carried to add to the policy that Calcasieu Parish School Board have a zero tolerance policy in regards to a positive involuntary test on alcohol greater than .04 percent for alcohol or positive test for drugs.
The policy states:
FILE: GAME Cf: EGA, GAMD, GAMEA
EMPLOYEE ALCOHOL, DRUG, AND SUBSTANCE ABUSE
The Calcasieu Parish School Board, sometimes thereafter referred to as the School Board, has a strong commitment to its constitutionally mandated mission to provide a safe work force and to establish policies promoting high standards of employee health and safety. In keeping with these commitments, it is the School Board’s intent to maintain a drug/alcohol-free work force.
Employees are expected to report to work in a physical and emotional condition that will allow them to perform their assigned tasks in a competent and safe manner. The use, abuse, presence in the body, or reporting to work under the influence of alcohol, drugs, and other substances by an employee limits the ability of the user to exercise good judgment, react properly in unexpected situations, perform tasks safely and efficiently, and endangers not only that employee, but fellow employees, the students, and the general public. The Calcasieu Parish School Board has implemented this policy to eliminate these problems and to meet the following objectives:
1. PURPOSE AND OBJECTIVES
a. To assist in maintaining a safe and healthful working environment for employees of the Calcasieu Parish School Board.
b. To maintain a drug/alcohol-free workplace and a drug/alcohol-free work force.
c. To provide counseling and/or rehabilitation assistance for employees when appropriate.
d. To prevent accidental injuries and to protect property.
e. To prevent the occurrence of incidents, the consequences of which may drastically affect the safety end of School Board operations.
f. To minimize absenteeism and tardiness.
g. To improve productivity and to ensure quality work.
h. To protect the reputation of the School Board and employees within the community.
i. To protect the community and the general public.
This policy shall apply to all regular and part-time employees as well as those positions that would be labeled as safety-sensitive or security-sensitive positions. (La. Rev. Stat. Ann. 49:1015)
This would include positions where: a hazardous condition or practice in the workplace could result in a potential danger which could reasonably cause death or physical harm to individuals, operation of machinery and equipment could cause serious injury to individuals in the work area, or public safety demands that employees carry deadly weapons in the course and scope of their duties and must be prepared to make clear-headed instant decisions that could cause injury or death. Positions in this would include nurses, nurse supervisor, police officers, or security guards.
The following are examples of safety-sensitive and security-sensitive positions:
· Positions with duties that are required or authorized to carry a firearm;
· Positions with duties that allow access to controlled substances (drugs);
· Positions with duties that are required or are authorized to inspect, handle, or transport hazardous waste as defined in La. Rev. Stat. Ann. 30.2173 (2) or hazardous material as defined in La. Rev. Stat. Ann 32:1502 (5);
· Positions with duties that require operating or maintaining any heavy equipment or machinery.
2. SCHOOL BOARD PREMISES
For the purposes of this policy, the term “School Board’s premises” for the Calcasieu Parish School Board includes all property, offices, facilities, land, platforms, buildings, structures, fixtures, installations, automobiles, trucks, buses, and all other vehicles and equipment, whether owned, leased or used. This policy also includes all areas under the School Board’s control, any other work location or mode of transportation to and from those locations during working time (while in the course and scope of Calcasieu Parish School Board employment or pay status, and while on any activity for the Calcasieu Parish School Board such as athletic events or field trips. This list is illustrative and not exclusive.)
3. SCHOOL BOARD STATEMENT
This is to notify all employees that the use, abuse, presence in the body, reporting to work under the influence, bringing onto the School Board’s premises, possession, transfer, storage, concealment, transportation, promotion or sale of illegal and unauthorized drugs and substances or illegal drug related paraphernalia by employees and others is strictly prohibited out the School Board’s premises, or while on School Board business. Prohibited substances are defined and explained as follows:
a. Possession or use by an employee any substance in Schedules I, II, III, IV, and V or La. Rev. Stat. Ann. 40:964, presently or as amended, and any substance added to the schedules pursuant to La. Rev. Stat. Ann. 40:962 presently or as amended, is a violation of this policy. These substances will be hereinafter be referred to as controlled substances. Possession and use of controlled substances pursuant to a valid prescription is not a violation of this Section, but is subject to Section C below.
b. UNAUTHORIZED ALCOHOLIC OR INTOXICATING BEVERAGES
An employee whose blood alcohol concentration if 0.04 or greater during working time is in violation of this policy.
c. PRESCRIBED CONTROLLED SUBSTANCES
1. Employees who have been informed that medication could cause adverse side effects while working or who prescription indicates such warning, shall inform their supervisor prior to using such substances on the job. Employees shall possess only a reasonable amount of medication.
2. The employee shall not consume prescribed drugs more often than prescribed by the employee’s physician.
3. The employee whose name appears on the prescription label shall not allow another person to consume his/her prescribed drugs.
4. All medicine shall be in its original container and shall be in the employee’s name, and shall have the doctor’s name and prescription number on the label.
5. Each prescription shall be no older than one (1) year of the date issued.
The use of drugs/medicine prescribed by a licensed physician for the individual employee is permitted provided that it will not affect work performance and provided it is possessed and used in accordance with this policy and as prescribed.
However, the School Board, at all times, reserves the right to have a licensed physician determine if use of a prescription drug of medication by an employee produces effects which may increase the risk of injury to the employee or others while working. If such finding is made, the School Board reserves the right to limit or suspend the work activity of the employee during the period that the physician advised that the employee’s ability to perform his/her job safely may be adversely affected by the consumption of such medication.
Compliance with this policy is a condition of continued employment.
4. INVOLUNTARY TESTING SITUATIONS
The School Board reserves the right to require employees to submit to unannounced medical or physical examinations or test including, but not limited to, the urine drug test or other examinations to determine the presence of any illegal or unauthorized drugs, alcohol or other substances prohibited by this policy. These unannounced tests may be utilized under the following circumstances:
a. REASONABLE SUSPICION TESTING shall be used when there is reasonable suspicion that an employee’s behavior, performance, error in judgment, accident or incident, or unsafe actions while working is related to substance abuse. Under these circumstances, the employee shall not ride from the place of employment to the testing site alone.
b. POST ACCIDENT OR INCIDENT TESTING may be used if an employee suffers an occupational on-the-job injury or causes injury to a fellow employee. An employee who is seriously injured and cannot provide a specimen at the time of the accident shall provide the necessary authorization for obtaining hospital reports and other documents that would indicate whether there was any alcohol or drugs in his/her system.
c. PRE-EMPLOYMENT TESTING shall be required of an applicant or candidate as a condition of employment prior to being approved to work at the Calcasieu Parish School Board. The cost of the initial test shall be the responsibility of the School Board. The costs of any confirmation of the initial test results shall be the responsibility of the applicant or candidate.
All urine and blood sampling will be performed with concern for each employee’s personal privacy, dignity and confidentiality. Substance abuse testing will not be done in conjunction with the periodic physical examination program.
DELETE THIS SECTION CROSSED OUT:
THE PROPOSED CHANGE WOULD READ:
5. VIOLATION OF POLICY AS CAUSE FOR TERMINATION
Subject to applicable law, including but not limited to La. R.S. 17:441-443, violation of this policy shall result in proceedings for termination of the employee. Violations for which an employee shall be subject to proceedings for termination include, but are not limited to:
a. Possession of controlled substances without a prescription or sale of controlled substances while on School Board premises;
b. Refusal to cooperate or to participate in his/her testing or sampling when required to do so under this policy;
c. Substituting or tampering with a urine or blood sample required by this policy;
d. Being arrested and convicted for any drug-related felony by a court of competent jurisdiction. As discussed in this policy, the term “drug-related” includes all substances discussed in Section 3 (a)-(c) of this policy;
e. Testing positive or a substance prohibited by this policy as a result of confirmed urine or blood test required by this policy.
In the event if the necessity for an investigation of a policy violation, the employee may be placed on suspension pending review of the surrounding circumstances and facts concerning policy violations.
No adverse action shall be taken against any employee based on a confirmed positive test result if reasonable doubt exists as to either the accuracy of the result or the chain of custody of the sample, which doubt was not occasioned by the employee.
THIS PARAGRAPH WOULD BE DELETED COMPLETELY:
6. VOLUNTARY COUNSELING/REHABILITATION The School Board wishes to avoid situations in which the employee would be subjected to involuntary drug/alcohol testing in accord with this policy. Thus, the School Board encourages employees who feel they may have a drug/alcohol problem that could result in such involuntary testing to take steps to prevent the situation from becoming an involuntary test situation. To that end, even if an employee has not been subjected to involuntary drug/alcohol testing in accord with this policy, the employee is encouraged to voluntarily seek assistance from the School Board. No employee’s job will be placed in jeopardy nor will any employee be subject to disciplinary action for voluntarily requesting assistance under this provision of the policy.
Confidential assistance may be requested from the Superintendent or his/her designated representative. An employee who seeks assistance shall be given a list of assistance programs which have been approved by the School Board. All costs associated with any counseling or rehabilitation shall be the sole responsibility of the employee. Any employee participating in a counseling/rehabilitation program shall be expected to maintain satisfactory job performance.
Confidentiality in accordance with the School Board’s policies shall be followed regarding such counseling or a rehabilitation program. When it becomes necessary for an employee to undergo appropriate treatment under a prescribed rehabilitation program, absences will be handled in accordance with the School Board’s existing policies or agreements regarding disability, sick leave, or leave of absence.
7. ADMINISTRATION
Testing shall be conducted in accordance with Chapter 17 of Title 49 of the Louisiana Revised Statutes, presently or as amended, and with the procedures of the Mandatory Guidelines for Federal workplace Drug Testing Programs, presently or as amended.
Specific administrative procedure will be reviewed by the School Board Superintendent prior to implementation of the procedures. This policy does not supersede or replace existing School Board policy or procedures pertaining to discipline, but is complimentary thereto.
This policy shall be amended from time to time to ensure continued compliance with the requirements of Federal and State law. Amendments and exceptions to the policy must have prior approval of the majority of the School Board members.
Those employees with drugs and alcohol abuse problems make up only a small fraction of the work force, and the Calcasieu Parish School Board regrets any inconvenience that may be caused to the many non-abusers by the problems of the few. It is believed, however, that the benefits derived from the prevention of accidents, the greater safety of employees and the general public and the rehabilitation or discharge of those who, because of alcohol or drugs, are a potential danger to others, will more than make up for any inconvenience.
All employees of the Calcasieu Parish School Board shall attend a yearly one hour safe and drug-free awareness program. Employees shall be given a copy of this policy and shall be required to acknowledge receipt of and understanding of it. Failure to complete these requirements shall constitute a violation of the Safe and Drug-Free Workplace Policy.
8. SEVERABILITY
If any part or portion of this policy is held by any body of authority or court of competent jurisdiction to be invalid for any reason whatsoever, then, in that event, only that part or portion so declared to be invalid shall be so, and the remaining parts or portions not so declared shall remain in full force and effect.
9. POLICY FOR CONTRACTORS AND SUBCONTRACTORS
The Calcasieu Parish School Board Alcohol, Drug and Substance Abuse policy applies not only to its own employees, but equally to all employees of contractors and subcontractors while in the scope of contract employment or on School Board premises.
10. EMPLOYER RESERVATION OF RIGHTS
The Calcasieu Parish School Board reserves the right to amend, interpret, change, rescind, of depart from this written policy in whole or in part. The employee shall be notified in writing of any such changes.
Ref: Omnibus Transportation Employee Testing Act of 1991, Federal Motor Safety Regulations, PL 102-143 (Title V); 49 CFR 40 et seq.; 49 CFR10, 382, 391, 394; LA. Rev. Stat. Ann “17:81, 23:1081, 23:1601, 49:1001 et seq.
On behalf of the committee, Mr. Jongbloed made a motion to accept the recommendation to approve the policy. A second was not needed and on a vote, the motion carried.
Mr. Andrepont asked if the agenda could be amended so that the policy becomes effective immediately, instead of waiting the usual hold over time of two weeks. Mr. Dellafosse seconded the motion. On a vote: Yes: Mr. Duhon, Mr. Bernard, Mr. Jongbloed, Mr. Dellafosse, Mr. Burleigh, Mr. Karr, Mr. Guidry, Mr. Andrepont, Mr. Breaux, Mr. Victorian No: Mr. Hardy, Mr. LaRocque, Mr. Webb President Pitre did not vote. The motion carried.
Mr. Victorian made a motion to send a resolution to the legislature, asking for the state to incorporate a random drug testing policy. On a second by Mr. Andrepont, the motion carried.
Goals and Objectives Committee, March 18, 2008 Mack Dellafosse, Chair
Mr. Dellafosse gave the following report:
High Academic Achievement Brainstorm
STUDENT SUCCESS 1. Target struggling students a. Reading proficiency – reading on grade level b. Redesign curriculum in lower performing schools c. Place high performing teachers in low performing schools (teachers must have proven success) d. Retrain administrative leaders at low performing schools e. Measure effectiveness of remedial programs 3. Improve classroom a. Increase # of certified teachers b. Smaller classroom sizes for k-5 classrooms c. Make classroom environment more conducive to learning in terms of discipline d. Provide tutors in classroom to assist with basic core subjects e. Improve student assessment of performance in the classroom f. Cluster classes based on ability and like learning styles
7. Improve System performance a. Provide semi-annual report to board on existing programs within schools b. Supply board with report to assess how schools are doing based on data (curriculum based information) c. Place high performing teachers in low performing schools (teachers must have proven success) d. Retrain administrative leaders at low performing schools e. Hold employees responsible for improving the people who work for them f. Improve evaluation of teachers/administrators/schools g. Better on-time evaluation from top to bottom and bottom to top h. Find ways to close achievement gaps within schools
Stakeholder Satisfaction Brainstorm
CONDUCT NEEDS ASSESSMENT SURVEY 2. Focus on positive aspects of schools to improve perception within community a. Change perception of schools by publicizing successes more frequently 3. Accommodate voice of teachers /employees a. Continue to support professional development for teachers
Operational Efficiency Brainstorm
SOUND FISCAL MANAGEMENT 2. Provide more detailed report on title programs, expenditures, etc. by school a. Share cost benefit analysis on grant programs/dollars/impact to determine need b. Audit more accounts to ensure fiscal soundness 4. Implement evaluation process for individual schools to determine areas of strengths/weaknesses/need 8. Maintain reserves at greater than 8 percent
Safe, Productive Environment Brainstorm
STUDENT AND EMPLOYEE SAFETY 1. Access to buildings and campuses needs to be more closely monitored a. Place security cameras at all schools, especially at entrances and exits b. Place metal detectors at middle and high schools c. Evaluate “open campus” policies d. Check fencing around schools 5. Review employee hiring policy (background checks, etc.) 6. Implement random drug screens for employees
Mr. Dellafosse said that these are the top areas for Board focus, then the next process will be to measure these completion dates and determine the method of publishing. The final plan will then be reviewed and adopted. Mr. Tom Hatfield was at the committee meeting, as facilitator.
Curriculum and Instruction Committee, March 20, 2008 Annette Ballard, Chair
Mr. LaRocque, Committee Vice-Chair, gave the following report:
1. 2008 LEAP/REGULAR SUMMER SCHOOL There were no changes from last year other than date. A motion was made by Mr. Karr and seconded by Mr. Burleigh to accept the 2008 LEAP/Regular Summer School Regulations as presented. The motion passed. On behalf of the committee, Mr. LaRocque made a motion to accept. A second was not needed and on a vote, the motion carried.
2. READING (K-5), LANGUAGE ARTS (6-8), LITERATURE (9-12) TEXTBOOK ADOPTION A motion to accept the committee recommendations as follows was made by Mr. Andrepont, seconded by Mr. Victorian, and passed. On behalf of the committee, Mr. LaRocque made a motion to accept. A second was not needed and upon a vote, the motion carried.
Elementary (K-5) Reading Scott Foresman Program, Reading Street Middle (6-8) Language Arts Holt, Rinehart and Winston/Harcourt High (9-12) Literature Glencoe Literature The Reader’s Choice, Course 4, Course 5, American Literature, and British Literature
Steve Wieschhaus, Director of Textbook Services/Central Warehouse, acknowledged the textbook adoption committee and thanked them for their hard work and dedication to the project.
3. CAREER AND TECHNICAL EDUCATION PRESENTATION Roger Creel, Director of the Career and Technical Education Department, stated that the purpose of the Career and Technical Education Program is to teach students how to apply the academic knowledge they have learned and transform it into a marketable skill that will provide them with the tools to be successful in the world of work.
James Powers, Tech Prep/Guidance Consultant, presented highlights of the Early Intervention Program, Interview for Life, and the STEPS Program.
Mr. Creel explained that the Southwest Louisiana Construction Users Council has established a Marketing Outreach Team that is in the process of visiting high schools to encourage students to go into the construction industry. The “Construction Zone” labs should also serve as a catalyst for recruiting students into construction related courses. Future plans are to add electrical, plumbing and pipefitting, and air conditioning/refrigeration classes. This item was for information only.
4. LAKE CHARLES/BOSTON ACADEMY OF LEARNING PRESENTATION Charlie Adkins, Principal of Lake Charles Boston Academy of Learning, presented a power point presentation of present and future plans for the Academy as follows: § First year tasks at LCB Academy o Gather data to determine curriculum goals o Establish partnerships with postsecondary schools and community entities o Establish initial Course Catalogue for delivery to schools for 2008-2009 school year scheduling process o Prepare facility for course delivery § Continuing tasks at LCB Academy o Employment and training of staff for summer session and the 2008-09 school year o Securing equipment, supplies, and resources necessary for curriculum and implementation o Development of LCB Academy Community Board o Finalize course plans with SOWELA and McNeese State University o Coordinate instructional program with Transportation Department o Coordinate instructional program with school-level personnel o Begin preparation for expansion of curriculum for 2009-2010 school year · Course offerings 2007-08 School Year o Career and Technical Education Academy: Drafting I, I, and III; First Responder, EMT-Basic; Networking Basics, Switching Basics, and Intermediate Routing o Fine Arts Academy: Two after-hours (4:00-6:45) classes: Entertainment Media and Art 3-D; Music Mastery I o Advanced Studies Academy - None o Distance Learning Academy: Two online classes: AP Psychology and AP Biology II; Louisiana Virtual School Coursework · Course offerings 2008 Summer Session o Career and Technical Education Academy: Introduction to Business and Computer Applications; Business and Computer Applications o Fine Arts Academy: Music Mastery I o Advanced Studies Academy: AP Psychology; APWorld History; Geometry; Spanish II; French II; Health o Distance Learning: Louisiana Virtual School Coursework § Course offerings 2008-2009 School Year o Career and Technical Education Academy: Drafting I, II, and III; Television Production I; Sports Medicine I and II; Allied Health I; First Responder; EMT-Basic; Intro to EMT; Web Design I and II; Database Design; Pharmacy Technician; Pharmacy Assistant; Early Childhood Education I; STAR I; Networking Basics; SOWELA courses under discussion—Introduction to Aviation Maintenance and Plant Process Technology o Fine Arts Academy: 8th period class (Entertainment Media and Music Mastery I and II); AP Art; Art 3-D; McNeese courses under discussion—Music 315 and Theatre 161 o Advanced Learning Academy: 8th period class (AP Psychology , AP World History, African-American History); AP United States Government; Louisiana History for 8th graders; McNeese courses under discussion—Freshman Essentials of Nursing, Engineering 109, Chemistry 101 and 102, Speech 201 o Distance Learning Academy: Physics via IP Video; AP Biology II; AP Physics; AP Psychology; AP English IV; Louisiana Virtual School Coursework
Mr. Adkins stated that the mission of the Lake Charles Boston Academy is to elevate and enhance educational opportunities for all Calcasieu Parish students and to support and expand both curriculum and achievement levels of all Calcasieu Parish Schools.
Mrs. Duhon said that Jefferson Parish has a program like the Academy and she feels that Board Members should visit there, and possibly a similar program in California. She said they used input from students to develop the program. She asked that Mr. Adkins put a brochure together showing the course catalog. She wanted it noted that she was listed as attending the committee meeting, but she was not there.
Mr. Dellafosse asked Mr. Bruchhaus for information regarding the budget for the Lake Charles–Boston Academy.
Mr. Andrepont moved, seconded by Mr. Hardy, that all future staffing numbers and program needs be brought to the Board for input and discussion. The motion passed.
On behalf of the committee, Mr. LaRocque made a motion to accept. A second was not needed and on a vote, the motion carried.
A. Moss Bluff Middle School, 6th-7th Grade Bands, Galveston, TX, 4-26-08 (Saturday) On a motion to accept by Mr. LaRocque and seconded by Mr. Webb, the motion carried. B. Resolution Opposing Proposed State Centralized Sales Tax Collection On a motion to accept by Mr. Webb and seconded by Mr. Victorian, the motion carried. C. Local Services Agreement Between City of Lake Charles and CPSB/Summer Food Service Program
Subject: Local Services Agreement between City of L.C. and CPSB
LOCAL SERVICES AGREEMENT UNITED STATES OF AMERICA BETWEEN CITY OF LAKE CHARLES STATE OF LOUISIANA AND CALCASIEU PARISH SCHOOL BOARD PARISH OF CALCASIEU
This Local Services Agreement is entered into by and between the CITY OF LAKE CHARLES, a political subdivision of the State of Louisiana, hereinafter referred to as “CITY”, acting through its duly authorized Mayor, Randy Roach, pursuant to Ordinance No. 14428, and the CALCASIEU PARISH SCHOOL BOARD, hereinafter referred to as “SCHOOL BOARD,” acting through its duly authorized President, Mr. James Pitre, pursuant to resolution dated February 6, 2008.WHEREAS, the CITY has agreed to sponsor a Summer Food Service Program; and
WHEREAS, the Food Service Program to be sponsored by the CITY will require the use of kitchen and other food related facilities; and WHEREAS, the SCHOOL BOARD wishes to cooperate with the CITY in providing services for the Summer Food Service Program; THEREFORE, the CITY and the SCHOOL BOARD do hereby contract and agree with each other as follows: 1.
The SCHOOL BOARD has agreed to allow the CITY’S Summer Food Service Program to use the kitchen facilities located at LaGrange High and Washington-Marion High Schools, during the hours and dates necessary for the implementation of the Summer Food Service Program. The CITY will provide to the SCHOOL BOARD, prior to its use of the kitchens at LaGrange and Washington-Marion High Schools, with a schedule of the dates and times when kitchen facilities will be needed for the Summer Food Service Program. 2.
The CITY agrees to reimburse the SCHOOL BOARD for the monthly electric bill at the Summer Feeding Program sites and will pay directly to the respective agencies the monthly bill for water and gas usage while the Summer Feeding Program is in operation. Additionally, the CITY agrees to pay the SCHOOL BOARD the depreciation of equipment used in the amount of $3,541.00 as two-twelfths (2/12ths) of the total value of equipment depreciated in said schools. The cost for garbage collection services, and other requested services, incurred by reason of the use of these facilities for the Summer Food Service Program will be paid directly by the CITY. 3.
Managers and technicians currently working at LaGrange and Washington-Marion High Schools will be given the first opportunity for employment in the Summer Food Service Program. 4.
It is further stipulated and agreed that the CITY agrees to reimburse the SCHOOL BOARD for damages caused to equipment and facilities of the SCHOOL BOARD, and further to protect, defend, indemnify and hold the SCHOOL BOARD, its agents, officers, employees and assigned, harmless from and against all claims, demands, or causes of action, whatsoever, and any liability, cost or expense (including, but not limited to, reasonable attorney’s fees), without regard to cause or causes thereof or the fault (including, but not limited to, the strict liability and/or absolute liability of any party or parties), arising out of or in any way connected with the CITY, its agents, offices, employees, and general public occupying and/or traveling on the property and surrounding grounds of the SCHOOL BOARD, it being the intent of this agreement that the CITY assumes responsibility for the condition of the premises, the surrounding grounds, and any vice or defect therein.
The term for this agreement shall be for the period beginning June 2, 2008 and ending August 1, 2008. .
The CITY agrees, upon termination of its use of the kitchen facilities at LaGrange and Washington-Marion High Schools, to return to the SCHOOL BOARD the kitchen facilities in as good a condition as existed upon their initial use of the premises, normal wear and tear excepted.
The SCHOOL BOARD agrees to cooperate with the CITY in providing staff for the CITY’S Summer Food Service Program, including but not limited to cafeteria managers and cooks. The managers and technicians of the schools being used should have first preference to the job due to the knowledge of the school and the equipment. All persons employed by the CITY pursuant to this agreement and in cooperation with the SCHOOL BOARD shall be, in providing services under the Summer Food Service Program, employees of the CITY and not employees of the SCHOOL BOARD, for purposes of Worker’s Compensation laws and other laws, actions or any matters whatsoever related to such employment.
On a motion to accept by Mr. Webb and seconded by Mr. Victorian, the motion carried.
BID REPORTS
A. Batteries for CPSB Maintenance, Transportation Department/General Funds
MARCH 28, 2008
BID BATTERIES FOR THE CALCASIEU PARISH SCHOOL BOARD. BID NUMBER 2008-21, WAS OPENED MARCH 28, 2008 AT 9:00 A.M. BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
ADAY’S NO BID RECEIVED CROW BURLINGAME NO BID RECEIVED ENERGY BATTERY LANDRY SUPPLY NO BID RECEIVED WHOLESALE BATTERY
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS.
IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE
*ENERGY BATTERY $2,683.80 *WHOLESALE $37,680.00
THE STAFF RECOMMENDS ACCEPTING THE LOW BID MEETING SPECIFICATIONS FROM ENERGY BATTERY FOR THE TOTAL AMOUNT OF $2,683.80 AND WHOLESALE BATTERY FOR THE TOTAL AMOUNT OF $37,680.00.
*(ENERGY BATTERY BID LOW ON THE LOWER QUANTITY OF BATTERIES (65) WHOLESALE BATTERY BID LOW ON THE HIGHER QUANTITY OF BATTERIES (550) BEING PURCHASED)
On a motion to accept by Mr. Dellafosse and seconded by Mr. Andrepont, the motion carried.
B. 2008-2009 Procurement Calendar/Food Service Department
CALCASIEU PARISH SCHOOL LUNCH DEPARTMENT 2008 – 2009 PROCUREMENT CALENDAR
Milk Products May 19, 2008 July-June June 19, 2008 July 8, 2008*
Ice-Cream Products May 19, 2008 July-June June 19, 2008 July 8, 2008*
Bakery Products May 19, 2008 July-June June 19, 2008 July 8, 2008*
Small/Large May 19, 2008 July-June June 19, 2008 July 8, 2008* Equipment**
Proposal for May 19, 2008 July-June June 19, 2008 July 8, 2008 Participation in Commercial Equipment Repair Services for Schools and Warehouses
* Report to Board ** Small/Large Equipment may include Walk-in Freezers, Coolers, Steamers, and other Large Commercial Equipment as well as Vehicles and/or Computers
TEN-MONTH CONTRACTS
Cereals/Toaster May 23, 2008 August-May June 23, 2008 July 16, 2008 Pastries/Breakfast Breaks
Frozen/Chilled Foods May 16, 2008 August-May June 16, 2008 June 27, 2008 (Meats, Fruits, Bakery Items, Vegetables)
Non-Food Expendable May 19, 2008 August-May June 19, 2008 July 14, 2008 Supplies (Paper and Cleaning Products)
Canned Goods/ May 19, 2008 August-May June 19, 2008 June 30, 2008 General Support Grocery Items
Frozen/Chilled May 26, 2008 August-May June 26, 2008 July 17, 2008 Juices
Services of Providing June 9, 2008 August-May July 9, 2008 July 16, 2008 Chemicals and Dispensers for School Cafeteria Dishwashers and Leasing of Dishwashers
A written Procurement Plan is available for review in the Calcasieu Parish School Food Service Department, 726 East College Street, Lake Charles, Louisiana.
On a motion to accept by Mr. Dellafosse and seconded by Mr. Andrepont, the motion carried.
C. Sam Houston High School Renovations, Bid #2008-PC, Sales Tax District #3, Moss Architects, Inc.
On a motion to accept by Mr. Dellafosse and seconded by Mr. Andrepont, the motion carried.
D. Vincent Settlement Elementary School, Additions and Renovations, Phase I, Bid #2008-04PC, District #30 Bond Funds, Ellender Architects and Associates, LLC.
On a motion to accept by Mr. Guidry and seconded by Mr. Andrepont, the motion carried.
E. Restroom and Concession Improvements at Matt Walker Stadium, Sulphur High School, District #30 Bond Funds, Bid #2008-07PC, Randall D. Broussard, Architect, LLC.
On a motion to accept by Mr. Guidry and seconded by Mr. Andrepont, the motion carried. There was one nay vote from Mr. Breaux and Mr. Webb abstained. Mr. Breaux stated his concern that this came in significantly over the budget.
XI. PERMISSION TO ADVERTISE
A. Supplies, Software and Equipment, Calcasieu Resource Center, General Funds
On a motion to accept by Mr. Karr and seconded by Mr. Victorian, the motion carried.
B. Janitorial Paper Goods and Supplies, CPSB Warehouse, General Funds
On a motion to accept by Mr.Karr and seconded by Mr. Victorian, the motion carried.
C. Pre-Packaged School Supplies, McKinney-Vento Homeless, Title X Funds
On a motion to accept by Mr. Karr and seconded by Mr. Victorian, the motion carried.
XII. CORRESPONDENCE
A. Change Order Number Two (2) for the Project, “CPSB Relocation Phase II,”Project No. 0603-11; Hurricane Rita Repair Funds, Bid #2008-01PC; Alfred Palma, LLC., Contractor; Randy Goodloe, AIA, Architect; Increase of $13,102.00 and Increase of nine (9) days.
On a motion to accept by Mr. Dellafosse and seconded by Mr. Guidry, the motion carried.
B. Recommendation of Acceptance, Project #EA 2006-A, “Phase I Improvements, Vinton Middle School,” Bid #2007-04PC; Ellender Architects & Associates,LLC.; Priola Construction Corporation, Contractor.
Mr. Savoy said that there was a typographical error regarding the punch list, it should have read $3500.00, not $5500.00. On a motion to accept by Mr. Dellafosse and seconded by Mr. Guidry, the motion carried.
SUPERINTENDENT’S REPORT
Mr. Savoy told the Board about two students, Andrew Kaplan and Sinh Tsang, from the Lake Charles Boston Academy of Learning, winning medals in Internetworking at the SkillsUSA state championship.
He said that Calcasieu Parish Schools were represented by four distinguished elementary principals in attendance at the 2008 ASCD Annual Conference. These were Tony McCardle, Sabrah Kingham, Pam Quebodeaux, and Karen Williams.
He told the Board that he would give monthly reports regarding the population of the schools in each of their election districts.
He recommended that May 20, 2008 would be the first Committee Night, at 4:45.
He said some items can be taken care of in one night and some items will need to be rescheduled, due to the length of discussion or whether they are controversial or emotional.
There was discussion regarding the pros and cons of a committee night.
CONDOLENCES/RECOGNITIONS
Mr. Guidry asked for a letter of appreciation to LeBlanc Middle School for his nephew, Sylvester McClelland, who was burned in a recent electrocution accident. The staff and students were very supportive.
Mr. Victorian asked for a letter of condolence to Bernadean Johnson at the loss of her sister. He also asked for a letter of condolence to Megan Fuselier and Michele Avery, at the death of their mother. Also, a letter of condolence to Mr. Dellafosse at the death of his grandfather.
Mr. Jongbloed asked for a letter of condolence to Beth Fraser at the death of her father and to Mrs. Prudence Burns at the death of her husband. He asked for a letter to Nancy Drake, due to the recent illness of her father.
Mrs. Duhon asked for a letter of recognition to herself, for receiving a national award for Outstanding Board Member at the state conference in Shreveport. She also recently lost her uncle.
Mr. Hardy asked for condolence letters to the families of Mr. Paul Collins and Mrs. Helen Stein. Mr. Hardy also mentioned a letter to Mrs. Burns.
COMMITTEE AGENDA ITEMS
Mr. Andrepont asked for the status of runners delivering mail to the schools, so that principals do not have to leave their schools as often. He asked that BESE be asked to change LEAP testing dates so that testing does not fall the morning after the spring time change. Mr. Savoy replied that it is going to be in April next year. He asked if we could look at early release during testing week. He said that he knew that some of the Board Members did not like addendums to the agenda, but they are inevitable with all of the current bond work. He asked for a report on where the TAP teachers were going to be placed and what they will be doing.
Mrs. Duhon asked for a report on the Lake Charles Boston stadium, the rental amount and the time usage for the year.
Mr. Victorian asked for a report on principals that do not have assistant principals.
Mr. Hardy asked that students coming from different bonding areas pay expenses when they are using the Lake Charles Boston Academy that is located in bonding district #31. Mr. Savoy replied that we have students at T.S. Cooley, Westlake T&I, College Street T&I, Alternative School and several other situations where students cross bonding districts. Mr. Hardy said he wanted everyone to pay their part. He asked Mr. Pitre to please use a timer when speakers are allowed to speak. He asked that we have a specialist concerning dyslexia. He asked for the cost of remediation at each school. He asked that Mr. Savoy turn in a typed list of the activities that he is involved in during a month. He asked for a graduation percentage of how many students that start out in first grade continue on through graduation.
Mr. Jongbloed said he would like to know how many students come to his district on a minority to majority basis, from a different bonding district, regarding the request from Mr. Hardy that District 31 be reimbursed by other students using the Lake Charles Boston Academy facility.
Mr. Dellafosse asked that it be evaluated whether Spanish should be taught more than French in the immersion program.
SCHEDULE STANDING COMMITTEE MEETINGS
Budget and Fiscal Management, April 17, 2008 at 4:45 Committee Night, May 20, 2008 at 4:45
Meeting Adjourned
On a motion by Mr. Hardy, seconded by Mr. Breaux and unanimously carried, the meeting was adjourned at 9:29 p.m.
__________________________ Wayne Savoy, Secretary
__________________________ James Pitre, President | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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