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07-08-2008 |
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DATE, TIME, PLACE OF MEETING
The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board, located at 1732 Kirkman Street, Lake Charles, Louisiana, 70601, on Tuesday, July 8, 2008, at 4:45 p.m. The meeting was called to order by Jimmy Pitre, President. The prayer was led by Joe Andrepont and Jim Karr led the Pledge of Allegiance.
ROLL CALL
The roll was called and the following members were present: Joe Andrepont, Annette Ballard, Dale Bernard, Billy Breaux, Randy Burleigh, Clara Duhon, Fred Hardy, Bill Jongbloed, James Karr, Bryan LaRocque, Jimmy Pitre, Elray Victorian, and R.L. Webb.
Chad Guidry and Mack Dellafosse were absent.
MINUTES APPROVED
On a motion by Mr. Karr, seconded by Mr. Breaux and unanimously carried, the Minutes of the regular meeting of June 3, 2008 were approved, as presented.
SUPPLEMENTAL AGENDA
On a motion by Mr. Andrepont and seconded by Mr. Victorian, the Supplemental Agenda was included as part of the regular agenda.
Mr. Pitre recognized Ms. Rose Henning, a professor at McNeese, with several of her McNeese students in attendance.
PERSONNEL PACKET/EXECUTIVE SESSION
On a motion by Mr. Victorian and seconded by Mr. Jongbloed, the Board adjourned into Executive Session at 4:52 p.m.
Regular Session resumed at 5:40 p.m.
A motion was made by Mr. Breaux and seconded by Mr. Bernard to accept the evaluation instrument for evaluating the Superintendent. The motion carried.
Mr. Breaux made a motion to accept staff recommendation to accept settlement of Docket #229214. A second was made by Mr. Burleigh and the motion carried.
PERSONNEL PACKET/TAKE APPROPRIATE ACTION
Mr. Anderson asked for a motion supporting the recommendations, as listed in the personnel packet. On a motion by Mr. Karr and seconded by Mr. Burleigh, the motion carried.
For the following positions, Mr. Anderson asked for a motion supporting the following recommendations:
Brian Guilbeaux as Teacher/Head Coach at Maplewood Middle School. On a motion by Mr. Breaux and seconded by Mr. Andrepont, the motion carried.
Cornelius Cooper as Teacher/Head Coach at Reynaud Middle School. On a motion by Mrs. Duhon and seconded by Mr. Webb, the motion carried.
Lionel Thibodeaux as Teacher/Head Coach at Oak Park Middle School. On a motion by Mr. Victorian and seconded by Mr. Hardy, the motion carried.
Jason Leonards as Teacher/Head Coach at Bell City High School. On a motion by Mr. Webb and seconded by Mr. Breaux, the motion carried.
Lorette Bass as Principal at Fairview Elementary School. On a motion by Mr. Bernard and seconded by Mr. Victorian, the motion carried.
Tiffany Washington as Acting Principal at Pearl Watson Elementary. On a motion by Mrs. Duhon and seconded by Mr. Hardy, the motion carried.
Sandra Matthews as Assistant Principal at St. John Elementary School. On a motion by Mr. Jongbloed and seconded by Mrs. Ballard, the motion carried.
Shannon Foolkes as Assistant Principal at Sam Houston High School. On a motion by Mr. LaRocque and seconded by Mr. Hardy, the motion carried.
Dielle Barrentine as Administrative Assistant Curriculum Coordinator at Sulphur High 9th Grade. On a motion by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
Kim Broussard as Attendance Officer at Child Welfare and Attendance. On a motion by Mr. Hardy and seconded by Mrs. Duhon, the motion carried.
Ezola Freeman as Administrative Intern at J.F. Kennedy Elementary School. On a motion by Mr. Hardy and seconded by Mrs. Ballard, the motion carried.
Tanya Eubanks as Administrative Intern at W.T. Henning Elementary School. On a motion by Mr. Breaux and seconded by Mr. Andrepont, the motion carried.
Mr. Anderson asked for permission to advertise for the following positions:
Principal at Ralph Wilson Elementary School On a motion by Mrs. Duhon and seconded by Mr. Bernard, the motion carried. Administrative Intern at Fairview Elementary School On a motion by Mr. Victorian and seconded by Mr. Bernard, the motion carried. Acting Assistant Principal at Pearl Watson Elementary School On a motion by Mrs. Duhon and seconded by Mr. Victorian, the motion carried. Acting Elementary Consultant (08-09 School Year Only) On a motion by Mrs. Duhon and seconded by Mr. Victorian, the motion carried.
COMMITTEE REPORTS
Curriculum and Instruction, June 17, 2008 Annette Ballard Chair
Mrs. Ballard gave the following report from the meeting of June 17, 2008. The information is for informational purposes only, there were no items requiring Board action.
Marva Davis, Principal of CASES (Calcasieu Alternative Site for Elementary Students), gave an overview of the program which is based on a self-responsibility concept and is geared to a points system. Each action has a consequence. Points are earned for positive behavior but subtracted for bad behavior. A certain number of points must be earned to quality for certain activities/rewards or to promote to next level.
Mission Statement: (Roots to Grow, Wings to Fly) To provide an environment where all students are able to learn responsible student behavior.
Faculty and Staff: principal, secretary, counselor, two teachers, two paraprofessionals, custodian
Professional Development Opportunities: Suicide 101 Training, PBS (Positive Behavior Support) Training, Blackboard Training, Managing Disruptive Classroom Behavior Training
Placement Reasons: 26% Anger Issues; 21% Sexual Issues, 11% Weapon Possession, 11% Inflicting Bodily Injury, 11% Setting Fire, 11% Hitting, 5% Fighting, 5% Profanity
Intake: January (5), February (4), March (1), April (7), May (2)
School Population: 68% Regular Ed./32% Special Ed., 63% African-American/37% Caucasian, 89% male/11% female
Suspensions: 95% did not return to CASES, 84% had no suspensions, 16% suspended from CASES, 33% suspended more than once
Elements Affecting Student Learning: Classroom Observations, Individualized Instruction, Meeting Kinesthetic Learning Needs, Technology Use, Project Based Learning, Cooperative Learning, Small Class Size, Educational Opportunities
Positive Behavior Support: Boy’s Town Point Cards, Principal’s Friday, Mother’s Day Reward Activity
Challenges: Mood Changes, Anger Issues, Flight Risk, Physically Assaulting Teachers and Staff, Verbal Aggression Toward Teachers, Destroying School Property
Needs: Full-time Social Worker, Security Cameras, Hiring and Retaining Certified Teachers, Training in Handling of Sexual Issues, Formal Counseling for Parents
Interagency Supports: Resource Management, Families Helping Families, Sheriff’s Department, Office of Juvenile Justice Services, ETC (Educational Treatment Council), Probation Officer Visits
Calcasieu Parish School System Supports: Special Education Behavior Intervention Facilities, Special Education Program Facilitators, Special Education Social Workers, Calcasieu Resource Center, Other Related Services As Per Individual Student Need
Concerns were expressed about the length of time required for intervention.
It was noted that because of changes in IDEA, the sentence “If parent is not in agreement with recommended change of placement, stay put is in effect” is incorrect and should be removed from the Notification for Manifestation Determination/IEP Review Meeting form. Placement while child goes through due process is now determined by the IEP Team.
TAKE APPROPRIATE ACTION
Adopt Resolution Authorizing Joint Services Agreement with Calcasieu Parish Police Jury/TASC
BE IT KNOWN, that before the undersigned Notaries Public, duly commissioned and qualified in and for their respective localities as hereinafter stated, on the dates hereinafter set forth, and in the presence of the competent witnesses hereinafter named and undersigned. PERSONALLY CAME AND APPEARED: CALCASIEU PARISH SCHOOL BOARD (the “School Board”), the governing authority of the Parish of Calcasieu for public school purposes and a political subdivision of the State of Louisiana within the meaning of Article 6, Section 44 of the 1974 Louisiana Constitution, herein represented by the President of said School Board, duly authorized.
CALCASIEU PARISH POLICE JURY (the “Police Jury”), the governing authority of Calcasieu Parish Louisiana, through its Office of Juvenile Justice Services, herein represented by the President duly authorized.
Each of whom being duly sworn, did acknowledge and agree that
Section 1. AUTHORITY.
This Agreement is entered into by the parties under the authority of the Constitution and laws of the State of Louisiana, including but not limited to Article 6, Section 20 and Article 7, Section 14 of the 1974 Louisiana Constitution, and the Local Services Law of the State of Louisiana (R.S. 33.1321, et seq). The School Board and the Police Jury hereby find and declare that they are each authorized by general and special laws to perform the activities herein contemplated and to exercise all powers that may be necessary for completion of the undertaking herein described: determining the possible causes of truancy and developing a case management or individualized service plan which includes both the truant student and his/her parent/guardian. Section 2. JOINT SERVICE EFFORT. The School Board and the Police Jury hereby agree to work together toward the goal of reducing truancy in Calcasieu Parish, as set out in the Truancy Assessment and Services Plan and Assurances. Section 3. SCHOOL BOARD CONTRIBUTION The School Board agrees to assign both an Educational Specialist and a Child Welfare and Attendance Clerk to work with the TASC Program. Section 4. POLICE JURY CONTRIBUTION The Police Jury - through its Office of Juvenile Justice Services - agrees to reimburse the School Board for the salary and associated benefits of the Educational Specialist and the Child Welfare and Attendance Clerk at the rate established by the School Board. Section 5. FUNDING The Police Jury shall pay the salaries set out in section 4 with funds allocated through the TASC Program. If funds are not available to be allocated by Louisiana State University for the TASC Program it is understood that the contribution set out in section 4 cannot and will not be made. Section 6. TERM The term of this Joint Services Agreement shall run from July 1, 2008 to June 30, 2009. Section 7. AMENDMENTS The parties hereto may amend this Joint Services Agreement at any time by mutual consent, to modify, clarify, add, or remove any term or provision. No change or amendment shall be effective unless it is in writing and signed by duly authorized representatives of both parties hereto. Section 8. INVALIDITY If any provision, item, application, or part of this Agreement is held invalid, such invalidity shall not effect other provisions, items, applications, or parts of this Agreement which can be given effect without the invalid provision, item, application, or part, and to this end the provisions of this Agreement are hereby declared to severable.
THUS DONE AND PASSED in duplicated original at Lake Charles, Louisiana, in the presence of the undersigned competent witnesses, and me, Notary, on the 8th day of July, 2008. WITNESSES: CALCASIEU PARISH SCHOOL BOARD BY: JAMES PITRE, PRESIDENT
RESOLUTION A RESOLUTION AUTHORIZING EXECUTION OF JOINT SERVICES AGREEMENT WITH CALCASIEU PARISH POLICE JURY
BE IT RESOLVED by the Calcasieu Parish School Board, convened in regular session, that the president be and he is hereby authorized to execute the joint services agreement with Calcasieu Parish Police Jury under the terms and conditions of the agreement attached hereto. PASSED, ADOPTED AND APPROVED at Lake Charles, Louisiana on the 8th day of July , 2008. JAMES PITRE, PRESIDENT
On a motion to approve by Mr. Karr and seconded by Mrs. Duhon, the motion carried.
Resolution to Employ Bond Counsel for School District #21 Bond Issue
SEQ CHAPTER \h \r 1Lake Charles, Louisiana July 8, 2008 The Parish School Board of Calcasieu Parish, Louisiana, governing authority of School District No. 21 of Calcasieu Parish, Louisiana, met in special session at 4:45 o’clock p.m. on Tuesday, July 8, 2008, at the regular meeting place of said Board in the Calcasieu Parish School Board Office, Lake Charles, Louisiana, pursuant to the provisions of written notice given to each and every member thereof and duly posted in the manner required by law. President, James W. Pitre, called the meeting to order and on roll call, the following members were present: Mr. Hardy, Mr. Webb, Mrs. Duhon, Mrs. Ballard, Mr. Bernard, Mr. Jongbloed, Mr. LaRocque, Mr. Karr, Mr. Burleigh, Mr. Andrepont, Mr. Breaux, Mr. Victorian. ABSENT: Mr. Dellafosse, Mr. Guidry
The meeting was called to order and the roll called with the above results. Thereupon, upon motion made by Mr. Karr and seconded by Mr. Larocque, the following resolution was adopted, the vote thereon being as follows:
YEAS: 12 NAYS: 0 ABSENT: 2 NOT VOTING: President Pitre
RESOLUTION
A RESOLUTION FOR THE EMPLOYMENT OF SPECIAL BOND COUNSEL. BE IT RESOLVED by the Calcasieu Parish School Board, governing authority of School District No. 21 of Calcasieu Parish, Louisiana, as follows: SECTION 1. There being a real public necessity for the retention and employment of legal counsel to provide specialized legal services as described in Section 2 hereof, in connection with acquiring and/or improving land and playgrounds, purchasing, erecting, enlarging and/or improving school buildings and other school related facilities within and for said School District, and acquiring the necessary equipment and furnishings therefor, title to which shall be in the public (the “Project”), for the benefit of all its citizens, requiring issuance of General Obligation Public School Improvement Bonds (hereinafter referred to as the “Bonds”) by School District No. 21 of Calcasieu Parish, Louisiana (the “Issuer”), and it appearing that the public interest requires obtaining of such specialized legal services, Joseph A. Delafield, A Professional Corporation, of Lake Charles, Louisiana (“Bond Counsel”), is hereby employed in accordance with the provisions of this resolution.
SECTION 2. Legal services to be provided hereunder include comprehensive legal and coordinate professional work described in Paragraphs (A) through (K) as follows: (A)assisting in planning the financing and structuring the bond issue, and where appropriate, preparing enabling legislation or constitutional amendments;
(B)drafting and submitting to the Issuer all proceedings, documents and forms necessary in connection with the calling and ordering of the election to authorize the issuance of the Bonds;
(C)assisting officials of the Issuer and Commissioners and Clerks of Election in conducting the election and in canvassing the result thereof;
(D)processing applications for approval of bond election and issuance of the Bonds by state boards and federal authorities having jurisdiction, including the Civil Rights Section of the Department of Justice of the United States;
(E)drafting all proceedings and documents, including resolutions, indentures and ordinances necessary to authorize the issuance of the Bonds and all legal proceedings and documents relating to the marketing and delivery of the Bonds, and supervising the adoption of said proceedings, and execution of said documents by the officials of the Issuer. (F)assisting the local counsel to the Issuer or local associate counsel retained by Issuer in handling all litigation affecting the legality of the bonds and/or the method of financing;
(G)assisting the Issuer or others in various aspects of preparing the Official Statement or any other disclosure document to be disseminated in connection with the sale of the Bonds;
(H)assisting in presenting information to bond rating organizations;
(I)arranging and supervising the delivery of the Bonds to the original purchaser thereof and, where required, the preparation and execution of trust documents safeguarding the expenditure of bond proceeds;
(J)obtaining any concurring or ancillary legal opinions from other persons or firms to enhance the possibilities of sale of the Bonds; and
(K)Preparing a complete transcript of record covering the issuance of the Bonds and furnishing the same to the purchaser(s) of the Bonds.
SECTION 3. The fee for the work to be performed hereunder is contingent upon the issuance, sale and delivery of the Bonds, and shall be in accordance with the maximum fee schedule of the Attorney General of the State of Louisiana for comprehensive legal and coordinate professional work of bond attorneys and bond counsel in the issuance of general obligation bonds. Should a bond election be requested in order to issue the bonds and complete the project, and that bond election fails one or more times, Bond Counsel nevertheless shall continue to provide legal services until the project is successfully accomplished. Bond Counsel shall pay out their fee the following expenses: (a) Travel and communication expenses incurred by them in the handling of the Bonds; (b) Cost of bond election proceedings; (c) Printing and reproduction costs of all financial analysis, reports, and legal proceedings prepared by the Bond Counsel. Bond Counsel shall be reimbursed all other reasonable and necessary costs and expenses incurred in connection with the preparation and distribution of any preliminary and final Official Statements containing detailed and comprehensive financial and statistical data with respect to the Issuer (for example, costs and expenses to include the cost of collecting data, cost of preparing and assembling material, costs of printing or duplicating, postal supplies, and cost of binding copies of the transcript of proceedings).
SECTION 4. It is intended that acceptance and approval of this resolution by entering upon performance by Joseph A. Delafield, A Professional Corporation, of the legal services provided for herein, shall constitute this resolution a contract in accordance with the provisions hereof
SECTION 5. When the Issuer has received payment in full for the Bonds upon delivery thereof, payment of the fee and expenses is authorized to be made as herein provided. APPROVED AND ADOPTED this 8th day of July, 2008. /s/ James W. Pitre JAMES W. PITRE, President ATTEST: /s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary (Other business not pertinent to the above appears in the minutes of the meeting.) Pursuant to motion duly made and carried, the meeting was adjourned. /s/ James W. Pitre JAMES W. PITRE, President ATTEST: /s/ Wayne R. Savoy WAYNE R. SAVOY, Secretary STATE OF LOUISIANA PARISH OF CALCASIEU I, WAYNE R. SAVOY, certify that I am the duly qualified and acting Superintendent of Schools of Calcasieu Parish, Louisiana, and as such, Ex-Officio Secretary of the Calcasieu Parish School Board, the governing authority of School District No. 21 of Calcasieu Parish, Louisiana. I further certify that the above and foregoing is a true and correct copy of an excerpt from the minutes of a special meeting of the Calcasieu Parish School Board held on July 8, 2008, and of a resolution adopted at said meeting as said minutes and resolution appear officially of record in my possession. IN FAITH WHEREOF, witness my official signature and the impress of the official seal of School District No. 21 of Calcasieu Parish, Louisiana, on this 8th day of July, 2008.
On a motion to approve by Mr. Karr and seconded by Mr. LaRocque, the motion carried.
Resolution Authorizing Superintendent to Enter into Required Cooperative Endeavor Agreement
A RESOLUTION AUTHORIZING THE SUPERINTENDENT TO ENTER INTO THE REQUIRED COOPERATIVE ENDEAVOR AGREEMENT WITH THE LA DIVISION OF ADMINISTRATION, OFFICE OF COMMUNITY DEVELOPMENT—DISASTER RECOVERY UNIT TO SECURE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) DISASTER RECOVERY FUNDS; TO UTILIZE THE STATE’S ADMINISTRATIVE CONSULTANT, HUNT, GUILLOT & ASSOCIATES, LLC, TO ADMINISTER THE PROGRAM ON BEHALF OF THE SCHOOL BOARD; AND, TO AUTHORIZE THE SUPERINTENDENT TO SIGN ANY AND ALL DOCUMENTS REQUIRED IN THE SUBMISSION OF THE REQUIRED APPLICATION AND SUBSEQUENT ADMINISTRATION OF THE PROGRAM.
WHEREAS, the Calcasieu Parish School Board will submit the required application to the Louisiana Division of Administration, Office of Community Development—Disaster Recovery Unit to secure its appropriation of Community Development Block Grant (CDBG) Disaster Recovery funding; and
WHEREAS, implementation of the program requires completion of the required application and subsequent administration of the grant program in accordance with all CDBG regulations; and
WHEREAS, utilization of the State’s administrative consultant, Hunt, Guillot, & Associates, LLC, allows the School Board to allocate 100% of its funding to the project, as opposed to funding administrative services from its allocation, if another administrator is selected; and
WHEREAS, submission of the application and subsequent administration of the grant program requires the execution of numerous forms and documents.
NOW, THEREFORE BE IT RESOLVED that the Superintendent be hereby authorized to execute the Cooperative Endeavor Agreement with the LA Division of Administration, Office of Community Development—Disaster Recovery Unit to secure Community Development Block Grant (CDBG) Disaster Recovery funds and to sign any and all documents required in the submission of the required application and subsequent administration of the program.
BE IT FURTHER RESOLVED that the School Board will utilize the State’s administrative consultant, Hunt, Guillot & Associates, LLC, to provide technical assistance and administration services on behalf of the School Board.
This Resolution having been submitted to a vote, the vote thereon was as follows:
YEAS: 12
NAYS: 0
ABSENT: 2
President Pitre did not vote.
And the Resolution was declared adopted on this 8th day of July , 2008.
CALCASIEU PARISH SCHOOL BOARD
BY: JAMES W. PITRE, PRESIDENT
ATTEST:
WAYNE SAVOY, SECRETARY
On a motion to accept by Mr. Karr and seconded by Mr. LaRocque, the motion carried.
Approval of Change in Policies an Procedures to Reflect the New Equipment Threshold
Due to a change in the State definition, equipment will include only those items that cost $5,000 or more. CPSB will continue to tag certain classes of items, such as computers, even though they will no longer be considered equipment for accounting purposes.
On a motion to approve by Mr. Breaux and seconded by Mr. Bernard, the motion carried to change all policies and procedures to reflect the new equipment (fixed asset) threshold at $5,000, rather than $1,000 for all programs, except those in which a lower limit is dictated by program regulations.
Risk Management Renewals: l. Renewal of Contract/LCMH Sports Medicine Athletic Training Services 2. Student Athletic Insurance Renewals
The above named item is available for review in the legal Minutes, at 1724 Kirkman Street. On a motion to approve by Mr. Breaux and seconded by Mr. Bernard, the motion carried.
Approval by Calcasieu Parish Police Jury for Acreage Use for Educational Facility
Approval of the use of +/- 40 acres on Currie Drive as an educational facility, currently planned as a Prek-5th grade elementary school. The Board approved action necessary for acquiring the policy, pending appraisals and assessments, at the June 3, 2008 meeting.
On a motion to approve by Mr. Breaux and seconded by Mr. Bernard, the motion carried.
Adopt Revised Acceptable Use Policy for Internet and District Network Resources
The above named item is available for review in the legal Minutes, at 1724 Kirkman Street. On a motion to approve by Mr. Victorian and seconded by Mr. Jongbloed, the motion carried.
Postponement of District 34 Bond Election
Staff recommendation is that the District 34 Bond Election be postponed indefinitely, due to recent economic issues and additional planning requirements. On a motion to approve by Mr. Jongbloed and seconded by Mrs. Ballard, the motion carried.
BID REPORTS
Fire Alarm Inspections
BID NUMBER 2009-002, WAS OPENED JUNE 9, 2008.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
BAYOU FIRE PROTECTION FIRE SAFETY & SALES INTERFACE SECURITY SYSTEMS SYLVAN SOUND SYSTEMS VALLEN SAFETY
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS.
IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE BAYOU FIRE PROTECTION NO BID SUBMITTED INTERFACE SECURITY SYSTEMS NO BID SUBMITTED SIMPLEX/GRINNELL $63,862.00 SYLVAN SOUND SYSTEMS $77,646.00 VALLEN SAFETY NO BID SUBMITTED THE STAFF RECOMMENDS ACCEPTING THE LOW BID MEETING ALL SPECIFICATIONS FROM SIMPLEX/GRINNELL FOR THE TOTAL AMOUNT OF $63,862.00.
On a motion to approve by Mr. Breaux and seconded by Mrs. Duhon, the motion carried.
Office Supply Catalog for Fiscal Year 2008-2009
BID NUMBER 2009-03, WAS OPENED JUNE 10, 2008.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
MYOFFICEPRODUCTS.COM LAKE CHARLES OFFICE SUPPLY UNITY SCHOOL AIDS TEACHERS PET UNITED OFFICE SUPPLY STAPLES QUILL
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS.
IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE MYOFFICEPRODUCTS.COM 48.1% UNITY 47.5% TEACHERS PET NO BID SUBMITTED STAPLES *62% LAKE CHARLES OFFICE SUPPLY NO BID SUBMITTED SCHOOL AIDS NO BID SUBMITTED UNITED OFFICE SUPPLY NO BID SUBMITTED QUILL NO BID SUBMITTED THE STAFF RECOMMENDS AWARDING THE BID MEETING ALL SPECIFICATIONS FROM MY OFFICE PRODUCTS FOR THE TOTAL AMOUNT OF 48.1% DISCOUNT. *STAPLES CATALOG CONSIDERED “NOT AN EQUAL” DUE TO THE NUMBER OF PRODUCTS.
On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Security Services for Chennault and Bus Garage
BID NUMBER 2009-05, WAS OPENED JUNE 12, 2008.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
AMERICAN CITADEL VINSON GUARD INTERFACE SECURITY WACKENHUT LOFTON SECURITY
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS.
IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE AMERICAN CITADEL NO BID SUBMITTED INTERFACE SECURITY NO BID SUBMITTED LOFTON SECURITY $14.06 PER HOUR VINSON GUARD $11.44 PER HOUR WACKENHUT SECURITIES $16.19/*$22.67 HOLIDAY HOURS
THE STAFF RECOMMENDS AWARDING THE BID MEETING ALL SPECIFICATIONS FROM VINSON GUARD FOR THE TOTAL AMOUNT OF $11.44 PER HOUR. (ESTIMATED HOURS = 13, 312 @ 11.44 FOR A TOTAL OF $152, 289.28)
On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Trucks and Vans for CPSB Maintenance Department
BID NUMBER 2009-06 FOR TRUCKS AND VANS FOR THE CALCASIEU PARISH SCHOOL BOARD, MAINTENANCE DEPARTMENT, GENERAL FUNDS WAS OPENED JUNE 16, 2008.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
ALL STAR PONTIAC BOLTON FORD BILLY NAVARRE LAKE CHARLES TOYOTA DON SHELTER FORD MARTIN AUTOMOTIVE THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS.
IF ACCEPTED, TOTALS WILL BE AS FOLLOWS:
NO BID SUBMITTED FROM THE FOLLOWING VENDORS:
ALL STAR PONTIAC BILLY NAVARRE CHEVROLET
THE STAFF RECOMMENDS AWARDING THE BID MEETING ALL SPECIFICATIONS TO THE FOLLOWING VENDORS:
BOLTON FORD, $13,987.00 MET SPECS ON THE ½ TON REG TRUCK. MARTIN AUTOMOTIVE, $104,912.00 MET SPECS ON THE ¾ TON REG TRUCK, THE LONG WHEEL BASE VAN, AND THE ¾ TON WORK TRUCKS.
On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Playground Centers for Pre-K/Headstart/LA4 Grant Funds
BID NUMBER 2009-08, WAS OPENED JUNE 30, 2008 AT 3:00 A.M.
BIDS WERE RECEIVED FROM THE FOLLOWING VENDORS:
DYNA PLAY DIVERSIFIED RECREATION GOPHER SPORT HAHN ENTERPRISES RECREATION CREATION PIONEER SALES CO. TEACHER’S PET
THE STAFF RECOMMENDS ACCEPTING THE LOW BID FOR EACH ITEM MEETING SPECIFICATIONS.
IF ACCEPTED, TOTALS WILL BE AS FOLLOWS: VENDOR NAME BID PRICE
DYNA PLAY NBS DIVERSIFIED RECREATION NBS GOPHER SPORT *$31,421.28 HAHN ENTERPRISES $37,893.00 RECREATION CREATION $32,674.44 PIONEER SALES CO. NBS PLANET RECESS, INC. NBS TEACHER’S PET NBS THE STAFF RECOMMENDS ACCEPTING THE LOW BID MEETING ALL SPECIFICATIONS FROM RECREATION CREATION FOR THE TOTAL AMOUNT OF $32,674.44.
*DOES NOT INCLUDE INSTALLATION
On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Bid Report for Milk and Related Products/Food Services Department
The above named item is available for review in the legal Minutes, at 1724 Kirkman Street. On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Bid Report for Large and Small Equipment/Food Services Department
The above named item is available for review in the legal Minutes, at 1724 Kirkman Street. On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Bid Report for Enriched Bakery Products/Food Services Department
The above named item is available for review in the legal Minutes, at 1724 Kirkman Street. On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Bid Report for Ice Cream and Related Products/Food Services Department
The above named item is available for review in the legal Minutes, at 1724 Kirkman Street. On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Parking and Drive Improvements at R.W. Vincent Elementary School/School District #30 Bond Funds
Bid Number 2008-10PC, Parking and Drive Improvements at R.W. Vincent Elementary School; Designer, Randall D. Broussard, Architect, LLC.
Contractor Base Bid
Gunter Construction $146,650.00 John D. Myers & Associates 174, 650.00 Lewing Construction 230,133.00 The Committee recommends award of the contract to Gunter Construction (Base Bid) in the amount of One Hundred Forty Six Thousand Six Hundred Fifty Dollars and NO/100 ($146,650.00) as the lowest qualified bidder meeting specifications.
On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
Phase I Parking Lot Addition at Maplewood Middle School/School District #23 Bond Funds
Bid Number 2008-11PC, Phase I Parking Lot Addition at Maplewood Middle School; Designer, Ellender Architects & Associates, LLC.
Contractor Base Bid
James Fontenot Construction $489,890.00 John Myers & Associates 499,700.00 KAS Construction 557,961.00 Sam Istre Construction 513,000.00
The Committee recommends award of the contract to James Fontenot Construction (Base Bid) in the amount of Four Hundred Eighty Nine Thousand Eight Hundred Ninety Dollars and NO/100 ($489,890.00) as the lowest qualified bidder meeting specifications.
On a motion to approve by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.
PERMISSION TO ADVERTISE
Renovations and Additions to Gymnasium at Bell City High School/Sales Tax District #28
For the Project “Renovations & Additions to Gymnasium Building at Bell City High School” :
Scope of Work Renovations: Lobby, Restrooms, Coach’s Area, Concession, Locker Room Areas, Misc. Renovations to Gymnasium
New Addition Classroom, Multi-Purpose Room, Weight Room, Lobby, Covered Drop-Off
Reroof Existing Gym Building Selective Demolition Misc. Site Improvements to Parking, Lighting, Utilities
On a motion to approve by Mr. Webb and seconded by Mrs. Duhon, the motion carried.
CORRESPONDENCE
Change Order Number One (1) for the Project “Phase I, Vincent Settlement Elementary School, Additions and Renovations,” School District #30 Bond Funds; Project #EA 2007-23; Bid #2008-04PC; Ellender Architects & Associates, LLC, Architect; John D. Myers & Associates, Inc., Contractor; Increase of $32,479.00. On a motion to accept by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
Change Order Number One (1) for the project, “Additions and Improvements at Frasch Elementary School, Sulphur 9th Grade, and W.W. Lewis Middle School; School District #30 Bond Funds; File #2875438; Bid #2008-08PC; C.R. Fugatt, AIA, Designer; Priola Construction Corp., Contractor; Increase of $5,488.10; Increase of six (6) days. On a motion to accept by Mr. Andrepont and seconded by Mr. Breaux, the motion carried.
Change Order Number One (1) for the project, “Sam Houston Classroom and Science Lab Addition to Main Building,” Sales Tax District #3; Bid Number 2007-11PC; Project Number MA0409C; Decrease of Seventy Five (75) dollars; Increase of Ninety One (91) days; Moss Architects, Inc., Designer; Miller & Associates Development Co., Contractor. On a motion to accept by Mr. LaRocque and seconded by Mr. Karr, the motion carried.
Recommendation of Acceptance for the project, “A New Running Track, Bell City High School,” School District #28 Bond Funds; Bid Number 2007-10PC; Moss Architects, Inc., Designer; Asphalt Associates, Inc., Contractor. On a motion to approve by Mr. Webb and seconded by Mr. Victorian, the motion carried.
CONDOLENCES AND RECOGNITIONS
Mr. Hardy asked for the following:
Recognition that Nelson Mandela celebrated his 90th birthday Recognition to Brian Johnson and Chris Hill for qualifying for the Olympic Trials Recognition to Coach Cliff Miller for his work at the Family Community Center Condolences to the family of Judge Alcide Gray Condolences to the family of Earl Chretien, Sr Condolences to the family of Virginia Lacey Condolences to the family of Wilken Stevens Condolences to the family of Charles Schultz Condolences to the family of Pfc. Bryan Thomas
Mr. Webb asked for the following:
Condolences to the family of Ernest Duplantis Condolences to the family of Dennis Johnson Condolences to the family of Charles Schultz
Mr. Andrepont asked for a letter of condolence to the family of Bill McMullen. He complimented everyone involved with Arts Camp. He asked for the status of the Drug and Alcohol policy.
Mrs. Duhon asked for the following:
Condolences to the family of Pfc. Bryan Thomas Condolences to the family of Dennis Johnson
Mr. Bernard asked for a letter of condolence to the family of Lela Kohler.
Mr. Jongbloed asked for the following:
Condolences to Steve Wieschhaus at the loss of his mother Condolences to Steve Grantham at the loss of his mother
Mr. Victorian asked for a letter of recognition to Beulah Toussaint on her 90th birthday.
Mr. Karr asked for a letter of condolence to the family of Pfc. Bryan Thomas.
Mr. Breaux asked for a letter of condolence to Barbara and Cliff Rhodes, at the loss of their son in a recent accident.
SCHEDULE COMMITTEES
Budget Committee July 15, 2008 at 4:45 p.m. A&P Committee July 29, 2008 at 4:45 p.m. (has subsequently been moved to July 31, 2008 at 4:45 p.m.)
COMMITTEE AGENDA ITEMS
Mr. Victorian asked for a change that non-certified teachers be required to stay at a school at least two years before transferring out, for the same requirement as certified teachers. He would like to freeze movement for at least two years. He said the low performing schools were losing very good teachers, as the teachers “shopped” schools. He said there is an unfair advantage to the non-certified teachers over the certified teachers, where transferring is concerned.
Mr. Anderson replied that there is no guarantee to any non-certified teachers, as they are not offered a contract.
Mr. Andrepont asked for a Point of Order, that this item should be discussed at Committee, rather than at this time.
Mrs. Duhon asked for a report on the GPS system in the Maintenance Department vehicles. She asked that all Board Members decide as soon as possible on the NSBA Conference in San Diego, so that all registrations can be made at the same time.
Mr. Webb asked for a report regarding field trips from the Transportation Department.
Mr. Hardy said he agreed with Mr. Victorian and that Mr. Anderson not defend the problem, but find a solution to the problem.
Mr. Breaux asked for discussion on the retire-rehire policy; travel policy; and Change Order Committee.
Mr. Andrepont asked for discussion on the Tutorial Program at the Lake Charles Boston Academy of Learning.
Mr. LaRocque asked for discussion that all travel be discussed, from field trips to travel by Board Members.
Mr. Pitre asked that the four day week be looked into, as a way to save money on student transportation.
At 6:33 p.m. a motion to adjourn was made by Mr. Andrepont and seconded by Mr. Burleigh. The motion carried.
________________________ ___________________________ James Pitre, President Wayne Savoy, Secretary
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Last modified on Wednesday August 15, 2007 |