05/27/2008

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DATE, TIME, PLACE OF SPECIAL CALLED MEETING

 

The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board located at 1732 Kirkman Street, Lake Charles, Louisiana, on Tuesday, May 27, 2008, 4:45 p.m.  The meeting was called to order by Jimmy Pitre, President.  The prayer was led by Bryan LaRocque; Randy Burleigh led the Pledge of Allegiance.

 

ROLL CALL

 

The roll was called and the following members were present: 

Annette Ballard, Billy Breaux, Randy Burleigh, Mack Dellafosse, Clara Duhon, Chad Guidry, Fred Hardy, Bill Jongbloed, James Karr, Bryan LaRocque, Jimmy Pitre, Elray Victorian, and R.L. Webb.  

 

Joe Andrepont and Dale Bernard were absent.

 

SUPPLEMENTAL AGENDA

  

On a motion by Mr. Breaux and seconded by Mr. Victorian, the Supplemental Agenda was included as part of the regular agenda.

 

BID REPORTS

 

A. New synthetic turf surface for Westlake High School Football Field/District 23 Bond Funds

 

       The Committee to receive bids met on the date herein indicated and reviewed bids

 

on the following project.

DATE:

20-May-08

 

 

 

 

 

 

DESCRIPTION:

NEW SYNTHETIC TURF SURFACE FOR WESTLAKE HIGH SCHOOL

  

 

  

 

  

FUNDS:

SCHOOL DISTRICT #23, BOND FUNDS

  

BID NUMBER:

2008-09PC

  

DESIGNER:

KING ARCHITECTS, INC.

  

 

 

 

 

 

                     CONTRACTOR

BASE BID

ALT. # 1

ALT. # 2

CIVIL CONSTRUCTION CO. & ENVIRONMENTAL SER., INC.

$1,104,000.00

($190,000.00)

NO PRICE

  

HELLAS CONSTRUCTION, INC.

$848,000.00

($65,000.00)

$37,000.00

 

LEWING CONSTRUCTION CO., INC.

$1,364,646.00

($210,454.00)

($224,322.00)

  

MILLER & ASSOCIATES DEVELOPMENT CO., INC.

$972,000.00

($182,000.00)

$12,000.00

 

 

 

 

 

  

 

 

 

 

 

  

The Committee recommends award of the contract to:

 

 

 

 

HELLAS CONSTRUCTION, INC.

  

BASE BID ONLY IN THE AMOUNT OF:

 

 

 

  

EIGHT HUNDRED FORTY EIGHT THOUSAND DOLLARS AND NO/100----------------------------------------------($848,000.00)

  
 

as the lowest qualified bidder meeting specifications.

 

 

 

  

 

 

 

 

 

DESCRIPTION OF ALTERNATES:

 

 

 

 

ALTERNATE #1:  For all work required by the Contract Documents to deduct turf work at the north and south end fields.

 

 

ALTERNATE #2:  For all work required by the Contract Documents to provide GeoGreen/GeoFlo turf system by Global or Airfield/by Sportexe.

 

 

On a motion to approve by Mr. Burleigh and seconded by Mr. Breaux, the motion carried. Mr. Burleigh stated that the recreation center is going to pay $400,000 of this and the remaining $448,000 will come from the bond issue.

He said the money is coming from the project for the paved parking lot and that money is not being taken from another project to fund this project. Mr. Breaux said that all educational and curriculum items from that bonding district have been taken care of first.

 

PERSONNEL

 

A. Permission to advertise for Assistant Principal at St. John Elementary

School

 

On  a motion to approve by Mr. Breaux and seconded by Mr. Burleigh, the motion carried.

 

B. Permission to advertise for Assistant Principal at Sam Houston High School

 

On  a motion to approve by Mr. Breaux and seconded by Mr. Burleigh, the motion carried. Mr. Savoy said that both of these positions are new positions due to increased enrollment.

 

Mr. Breaux made a motion to amend the agenda to include permission to advertise for Administrative Interns for sixteen elementary schools. Mr. LaRocque seconded the motion and the motion carried to amend the agenda.

 

On a motion by Mr. Breaux and seconded by Mr. Burleigh, the motion carried for permission to advertise for the positions of Administrative Interns at sixteen elementary schools.

 

CORRESPONDENCE

 

A.  Change Order Number One (1) for the project, “Phase 2 – Vinton High

School New Library and Miscellaneous Improvements,” District #26,

Project #EA 2006-3R; Priola Construction Corporation, Contractor;

Ellender Architects & Associates, LLC, Designer; Increase of $34,122.18              and Increase of seventy five (75) days.

 

On a motion by Mr. Breaux and seconded by Mr. Burleigh, the motion carried.

 

B. Change Order Number Four (4) for the project “CPSB Relocation Phase II,”

Project #0603-II, Hurricane Rita Repair Funds, Bid #2008-01PC; Randy

Goodloe, AIA, Architect; Alfred Palma, LLC, Contractor; Increase of

$27,239 and Increase of Sixty (60) days.

 

On a motion by Mr. Breaux and seconded by Mr. Burleigh, the motion carried.

 

On a motion to adjourn by Mr. Victorian and seconded by Mr. Breaux, the meeting was adjourned at 4:54 p.m.