DATE, TIME, PLACE OF MEETING

The Calcasieu Parish School Board met in the Conference Room of the Calcasieu Parish School Board, located at 1732 Kirkman Street, Lake Charles, Louisiana, 70601, on Tuesday, May 5, 2009, at 4:45 p.m. The meeting was called to order by Elray Victorian, President. The prayer was led by Clara Duhon. The Pledge of Allegiance was led by Valencia Morel, a junior at Washington-Marion High School.

ROLL CALL

The roll was called and the following members were present: Joe Andrepont, Annette Ballard, Dale Bernard, Billy Breaux, Randy Burleigh, Mack Dellafosse, Clara Duhon, Chad Guidry, Fred Hardy, Bill Jongbloed, James Karr, Bryan LaRocque, Jimmy Pitre, Elray Victorian, and R.L. Webb.

MINUTES APPROVED

On a motion by Mr. Karr, seconded by Mr. Andrepont and unanimously carried, the Minutes of the regular meeting of April 21, 2009 were approved.

SUPPLEMENTAL AGENDA

On a motion by Mr. Dellafosse and seconded by Mr. Webb, the Supplemental Agenda was included as part of the Regular Agenda by unanimous vote.

PRESENTATIONS

Mr. Savoy introduced visitors from Great Britain, here in partnership with St. John Elementary, Dolby Elementary, and Maplewood Middle School.

Steph Neale

John Grove

Alan Millington

Simon Elledge

Mike Gibson

Chris Nash (not present)

Jimmy Anderson, LHSAA Hall of Fame

David Buller, Administrative Director of High Schools, introduced Mr. Anderson as a recent inductee into the Louisiana High School Athletic Association Hall of Fame.

Handwriting Contest Winners

Greg Thomas, Zaner Bloser Publishing, presented the following winners:

               Teachers of the Year

               Beatrice Hopkins, ELA Consultant, presented the following:

2010 Teachers of the Year

HIGH SCHOOL:

Winner:  Nancy Cooper                            School: DeQuincy High

1^st Runner Up: Mary Dinger                    School:   Barbe High                                                 

2^nd Runner Up:  Marie Malbrough         School: Washington Marion High

MIDDLE SCHOOL:

Winner:  Kathleen Smith                    School: LeBlanc Middle

1^st Runner Up:  Linda Patrick                 School: Vinton Middle

2^nd Runner Up:  Dara Johnson                School:  SP Arnett                                                    

ELEMENTARY:

Winner:  Lydia McGee                      School: TS Cooley Elementary

1^st Runner Up:  Angela Kiser                 School:  Moss Bluff Elementary

           TIE:                                                        

2^nd Runner Up:  Kathie Rose                 School:  TH Watkins Elementary

2^nd Runner Up:  Dorothy Thomason     School:   Westwood Elementary

REGION V WINNER IN THE ELEMENTARY DIVISION:

Lydia McGee, TS Cooley Elementary

           Perfect Attendance

           Keith LeLeux, Director of Child Welfare and Attendance, presented the    

           following:                                                                

12 Years of Perfect Attendance

                                Larissa Patresse Guillory, Iowa High School

13 Years of Perfect Attendance

                                  Colby Denzell Ceasar, Sulphur High School

Presentations were made to these students by Leslie Harless, representing Cameron State Bank; Sonny Marks, representing Stockwell, Sievert Law Firm. Billy Navarre Chevrolet was a sponsor, also.

Truancy Campaign/Lisa Zimmerman/Lamar Advertising

Keith LeLeux, Director of Child Welfare and Attendance, thanked Lamar                                                 Advertising, represented by Lisa Zimmerman, for their support of the Truancy Campaign.

Student of the Year

Delores Hicks, Administrative Director of  Elementary Schools, and Mae Belle Smith, Elementary Curriculum Specialist, presented the following:                                                              

            Sponsors were Cameron State Bank, AF Mortgage, and Deep South Mechanical.

 2008-2009 All Parish Quiz Bowl Team

 Norma Guillory, High School Science Consultant, presented the following:

2008-2009 All Parish Quiz Bowl Team

David Johnson

 LaGrange High School

Jerome Weston

Washington-Marion High School

Terrence Delaine

Sulphur High School

Colin O’Rourke

Barbe High School

Leigh Phillips

Sulphur High School

Ryan Baxter

Barbe High School

 2008-2009 Outstanding School Support Employees

 Delores Hicks, Administrative Director of Elementary Schools,

 Charlotte Gallemore, Administrative Director of Middle Schools, and

 David Buller, Administrative Director of High Schools presented the following

 Support Employees:

 Kathy Castille – W.T. Henning Elementary School

 Edward Pete – Arnett Middle School

 Eva Davis – Iowa High School

 Calcasieu Parish Counselor of the Year

 James Powers, Counselor/STEPS Consultant, and Raedonna Person, President of

 the Calcasieu School Counselor’s Association, presented the following:

  Counselors of the Year

Tracy Churchman

Vincent Settlement

Calcasieu Parish Counselor of the Year

Crystal Baggett

Sulphur 9^th Grade

Outstanding High School Counselor

 A+PEL Volunteer of the Year

Marianne Wallace, A+PEL State Board of Directors, presented the Calcasieu

Volunteer of the Year: Ann McMurray, volunteer at Frash Elementary School.

PERSONNEL PACKET/EXECUTIVE SESSION

There was no Executive Session.

PERSONNEL PACKET/TAKE APPROPRIATE ACTION

Superintendent Savoy asked for a motion supporting the recommendations, as listed in the personnel packet. On a motion by Mr. Andrepont and seconded by Mr. Burleigh, the motion carried.

COMMITTEE REPORTS

Budget Committee, April 20, 2009, Joe Andrepont, Chair

Mr. Andrepont gave the following report from the meeting of April 20, 2009:

The Calcasieu Parish School Board Budget/Fiscal Management Committee met at 4:45 p.m., Monday, April 20, 2009 in the Board Room, 1732 Kirkman Street, Lake Charles, Louisiana.    A quorum was present.   Mr. Karr said the prayer and Mr. Pitre led the Pledge of Allegiance.

Present: Joe Andrepont, Chairman, Bill Jongbloed, Vice-Chairman, committee members Annette Ballard, Clara Duhon, Chad Guidry, James Karr, Jimmy Pitre, Bryan LaRocque, and Secretary Karl Bruchhaus.  Other Board members present were Dale Bernard, Mack Dellafosse, Elray Victorian, and R. L. Webb.

Absent:  Billy Breaux.

Mr. Andrepont introduced the first item on the agenda for discussion, the Lake Charles/Boston Academy informational presentation.

Mr. Bruchhaus presented the overall information from the inception of the Lake Charles/Boston Academy in 2007 to present.   The information included general fund and school activity finances, current staffing, bus routes, facility use by other entities, enrollment data and class schedules.

This item was for informational purposes and no action was necessary. 

Next, Mr. Bruchhaus presented general fund revenues for the 2009-2010 fiscal year.  Projected General Fund revenues and other sources of funds were $271,511,470, an increase of $345,837 above the 2008-2009 projected revenues.  Staff requested authorization to set revenues for the 2009-2010 General Fund equal to expenditures at $271,511,470 to present a balanced budget.

On motion by Mr. Burleigh, seconded by Mr. Victorian and approved, it was recommended to set the projected General Fund Revenues and allowable expenditures for the 2009-2010 fiscal year at $271,511,470, as presented.

On behalf of the committee, Mr. Andrepont made a motion to approve. A second was not needed and on a vote, the motion carried.

Susan Caldwell submitted a blue card to discuss the salary supplement for Speech Therapists. Mr. Victorian said that since this was not addressed in this budget, it would be brought up at a later meeting.

The next item presented was the proposed staffing formula for 2009-2010. Due to revenues staying relatively flat with growing expenditures, budgeted expenditures will need to be adjusted by approximately $5 million.  The proposed staffing formula projections would reduce classroom teachers in elementary, middle and high schools as follows:

ELEMENTARY STAFF PROJECTIONS 2009-2010

School                                                                  Change 

C.A.S.E.S.                                                                                 (1)

Barbe                                                                            (2)

Brentwood                                                                                (6.5)

Clifton                                                                          (2)

College Oaks                                                                +1

Combre/Fondel                                                             (1)

DeQuincy                                                                                 (1)

Dolby                                                                            (2.5)

Fairview                                                                                    (3)

Gillis                                                                            (3)

Henry Heights                                                              (2)

J.J. Johnson                                                                 (1)

M.J. Kaufman                                                               (1)

E.K. Key                                                                                   (3)

LeBleu Settlement                                                                    (1)

Moss Bluff                                                                                (2)

A.A. Nelson                                                                  (2)

Oak Park                                                                                  (3)

Prien Lake                                                                                (1)

St. John                                                                                   +1

Vincent Settlement                                                                         +.5

R.W. Vincent                                                                (1)

Pearl Watson                                                                (3)

Western Heights                                                                       (1)

Westwood                                                                                 (1)

Ralph Wilson                                                                  (.5)

                                                            Totals                           (42)

MIDDLE SCHOOL STAFF PROJECTIONS 2009-2010

School                                                                    Change 

DeQuincy Middle                                                                      (1.5)

LeBlanc Middle                                                             (1.5)

W.W. Lewis                                                                                     (1)

Maplewood                                                                                   (3)

Molo Magnet                                                                    (1)

Moss Bluff                                                                                      (3)

Reynaud                                                                                   (2.5)

Vinton                                                                          +.5

J.I. Watson Middle                                                                         (.5)

S.J. Welsh Middle                                                                     (7.5)

F.K. White                                                                                      (3)

                                                                Totals                                       (24)

HIGH SCHOOL STAFF PROJECTIONS 2009-2010

School                                                                   Change 

Barbe                                                                              1

LaGrange                                                                                    3

Sulphur                                                                                      3

Washington/Marion                                                                       3

Westlake                                                                                    2

Career Center                                       To Be Determined

                                                                        Totals               12

On motion by Mr. LaRocque, seconded by Ms. Ballard and approved, it was recommended that the proposed staffing formula for 2009-2010 be approved as presented.

On behalf of the committee, Mr. Andrepont made a motion to approve. A second was not needed and on a vote, the motion carried.

On motion by Mr. Victorian, seconded by Mr. Webb and approved, the committee went into executive session to discuss school audits at 5:40 p.m.   At 5:45 p.m., by motion of Mr. Victorian, seconded by Mr. Webb and approved, regular session reconvened.

Mr. Charles Duhon, Internal Auditor, presented the school audit reports.  The following schools were audited:  Bell City High, College St. T & I, Combre Elementary, DeQuincy Middle, Dolby Elementary, Henry Heights Elementary, John F. Kennedy Elementary, Lake Charles/Boston High, LeBleu Settlement Elementary, Maplewood Middle, Oak Park Elementary, Oak Park Middle, R.W. Vincent Elementary, Sam Houston High, and Westwood Elementary.   All audits were discussed with the administrative directors and school principals and all exceptions were handled according to the School Activity Funds Principles and Procedures Manual.

On motion by Mr. Webb, seconded by Mr. Karr and approved, the school audit reports were approved as presented. 

On behalf of the committee, Mr. Andrepont made a motion to approve. A second was not needed and on a vote, the motion carried.

The next item presented was the elementary summer academy pilot program for Brentwood and Johnson Elementary schools.  This pilot program was approved for the summer of 2008.   The actual cost of the pilot program was as follows:

            Salaries:                                   $112,260.00

            Benefits                                    $  19,084.20

            Supplies                                   $    9,767.00

                                    Total     $141,111.20

Staff recommended that the program not be funded with general fund dollars for 2008-09 or 2009-2010. 

On motion by Mr. Karr, seconded by Mr. Victorian and approved, it was recommended that the elementary summer academy pilot program for Brentwood and Johnson Elementary schools not be funded with general fund dollars for the 2008-09 and 2009-2010 fiscal years.

On behalf of the committee, Mr. Andrepont made a motion to approve. A second was not needed and on a vote, the motion carried.

A&P Committee, April 20, 2009, Clara Duhon, Chair

Mrs. Duhon gave the following report from the meeting of April 20, 2009:

The Calcasieu Parish School Board Administration and Personnel
Committee met Tuesday, April 20, 2009 at 5:45 P.M. in the Board room at 1732 Kirkman Street, Lake Charles, Louisiana.  A quorum was present. The prayer and pledge of allegiance was said at the previous Budget meeting.

Present:  Clara Duhon, Chair, Committee members Randy Burleigh, Mack Dellafosse, James Karr, Chad Guidry, Jimmy Pitre, Bill Jongbloed, Bryan LaRocque and Gary Anderson, Secretary.  Other Board members present were Annette Ballard, Elray Victorian, R L Webb and Dale Bernard.

Absent:  Billy Breaux

ITEM #1

Mrs. Duhon called the meeting to order. Mr. Anderson presented the first agenda item with staff’s recommended changes to the current policy GBM, Transfers. 

The proposed changes include the eligibility for a transfer from two (2) years of successful teaching in a position to three (3) years of successful teaching,  and to change the deadline for applying for a transfer and receive a transfer be changed from July 15 to June 30.  Also, the Superintendent or his/her designee can make an exception to this policy.  These changes will be effective after approval at the May school board meeting.

A motion was made by Mr. Jongbloed and seconded by Mr. Webb to accept staff’s recommendation to change the Transfer policy.  Discussion continued.

Mr. Dellafosse made an amendment to the motion and seconded by Mr. Victorian to include non-certified teachers in the Transfer policy.  Non-contracted, non-certified personnel must have the approval of both principals before transferring from one school to another.  The motion was approved with one nay vote by Mr. Karr.

Jean Johnson, President of Calcasieu Federation of Teachers, spoke against changing the two year time frame. 

A vote was taken on the original motion to change the eligibility for a transfer from 2 years to 3 years with the deadline changing from July 15 to June 30, and exceptions made only by the superintendent or his/her designee.  Motion carried.

Jean Johnson, representing CFT, addressed the Board and asked that they not approve the three year transfer policy.

On behalf of the committee, Mrs. Duhon made a motion to accept the committee recommendation to change the eligibility for a transfer from 2 years to 3 years, with the deadline changing from July 15 to June 30 and exception made only by the superintendent or his designee.

President Victorian passed the gavel to Mr. Andrepont and spoke in favor of the committee recommendation.

Mr. Breaux made a motion to amend the eligibility back to two years, instead of three, with a second by Mr. Andrepont. After much discussion, Mr. Dellafosse called a Question to stop discussion. Mr. Webb explained that the reason he would abstain from voting was because he understands both sides of the discussion, but he can’t have both, so he would not vote for either.

On a vote regarding this amendment:

For:

Mr. Breaux

Mr. Burleigh

Mr. Karr

Mrs. Ballard

Mr. Andrepont

Mr. Bernard

Mr. LaRocque

Against:

Mr. Hardy

Mr. Guidry

Mr. Jongbloed

Mr. Dellafosse

Mr. Pitre

Mr. Victorian

Mrs. Duhon

Abstain:

Mr. Webb

The amendment failed.

On a vote regarding the committee recommendation on the original motion:

For:

Mr. Jongbloed

Mr. Guidry

Mr. Dellafosse

Mr. Pitre

Mrs. Ballard

Mr. Hardy

Mr. Bernard

Mrs. Duhon

Against:

Mr. Breaux

Mr. Burleigh

Mr. Karr

Mr. Andrepont

Mr. LaRocque

Abstain:

Mr. Webb

President Victorian did not vote. The motion passed.

ITEM #2

The next agenda item concerned certified and non-certified teachers at low performing schools. Since it was for informational purposes only, no motion was needed.   Following are suggestions for assistance to teachers at identified schools:

Addressing Personnel Needs at Low Performing Schools

(ONE STAR)

1.                    Changing the transfer policy to three successful years of teaching

2.                    Changing the transfer deadline to June 30 for applying and receiving a transfer

3.                    Transition to Teaching Grant – will target 50 non-certified teachers at low performing schools to assist over a period of three years (all schools)

a.                    First year – laptop computer

b.                    Second year - $1350.00 stipend

c.                    Third year -  $1350.00 stipend

d.                    Two meetings a month (after school)-  paid $25.00/hour to attend($150.00/month) – work with instructional coaches on all facets of work for a beginning teacher

4.                    Federal Programs – (stimulus money) – target 50 beginning certified teachers at low performing schools to assist over a period of three years. – same incentives as above in the Transition to Teaching Grant -  we will hire five (5) additional instructional coaches with this money(Total of approximately $300,000.00) – this money can only be used for Title school only

5.                    We will use this as a recruiting tool to attract certified teachers to schools that we traditionally have a hard time to staff

6.                    Continue to offer money to  help offset the cost of tuition and praxis tests

7.                    Provide all principals with a “Best Practices” booklet on ideas and ways to support a beginning teacher

8.                    Each of these teachers will have a full-time mentor or instructional coach

One Star schools for 2007-08 are Reynaud Middle, Pearl Watson, Molo Middle, Johnson, Clifton, Washington-Marion, Oak Park Middle, Oak Park Elementary, Combre/Fondel, Brentwood, LaGrange Senior, and Barbe Elementary.

One Star schools for 2008-2009 will be determined when test results are made available and may be different than the ones listed above.  We may have to add/delete from the list.

Johna Rion explained more about the grant “Transition to Teaching” for non-certified teachers.  A mirrored program using Federal funds will be offered to beginning certified teachers going to a low performing school.

This item was for informational purposes only.

ITEM #3

Next, Mr. Anderson presented staff’s recommendation to change the policy regarding the status of an active and non-active substitute bus driver applying for a permanent position.   An active substitute bus driver will be classified as one that has driven 60 school days or more the previous year and an inactive driver classified as driving less than 60 days the previous year.  For the 2009-2010 school year, days driven in 07-08 and 08-09 would be combined to get the previous year’s total. If a substitute driver is hired and lives outside of the ward and lives 15 miles or more from the first student pick up, they must park the bus within that 15 miles and drive their personal vehicle to the school bus for the AM/PM routes.  This will not apply if the driver lives in the ward for which the route is advertised. 

Other changes regarding advertised routes are substitute bus drivers would be hired by the listing of senior active substitute bus driver, in descending order based on the number of days driven the previous school year, residing in the ward, and if a tie, based on the time and date of CDL certification. 

If no senior active substitute school bus driver residing in the ward accepts the route, then the senior active substitute bus driver in the parish will be offered the route in descending order based on the number of days driven the previous school year, residing in the parish, and if a tie, based on the time and date of certification. 

If no senior active substitute school bus driver in the ward or parish accepts the advertised route, then the route should be offered to the senior inactive substitute bus driver PARISH WIDE in descending order based on the number of days driven the previous school year in the event of a tie, based on the time and date of certification. 

A motion was made by Mr. Webb and seconded by Mr. Victorian and approved to accept staff’s recommendations.

On behalf of the committee, Mrs. Duhon made a motion to accept. A second was not needed and on a vote, the motion carried.

Ms. Andrea Logray and Ms. Kathy Landry spoke in favor of the recommended changes.

The current procedure before the recommended changes states:

                            FILE:  GBDA-AP

Cf:  GBD

 CALCASIEU PARISH SCHOOLS

ADMINISTRATIVE PROCEDURES                                DATE ISSUED: 4-3-07

SUBJECT:  BUS DRIVER HIRING PROCEDURES

ADMINISTRATIVE PROCEDURE BUS DRIVER HIRING PROCEDURES

The following procedures will be used whenever a new/vacant route becomes available within Calcasieu Parish. The Supervisor of Transportation will notify the Personnel Department whenever a bus route is established or becomes available.
 

1.                    An announcement of the new/vacant route will be posted in the Department of Transportation and the Department of Personnel as well as sent to all schools.
 

2.                    Bus Drivers interested in being considered for the new/vacant route will have fourteen working days from the date of the announcement to submit in writing to the Personnel Department their intent to be considered for the new/vacant route.
 

3.                    The new/vacant route will be offered to the tenured bus operator who has acquired the greatest seniority and has expressed written interest in the new/vacant route. In the event that two or more tenured bus drivers have the same seniority status, then the tenured bus driver living closest to the new/vacant route will be offered the new/vacant route.
 

4.                    The new/vacant route may be offered to a probationary driver when no tenured bus driver chooses the new/vacant route.
 

5.                    The selection of a probationary driver will be the same process used for selecting a tenured driver.
 

6.                    The existing bus will remain with the route when a vacancy occurs.

If there are no tenured or probationary drivers that have submitted a letter of intent to be considered for a new/vacant route, then the following procedure will be used.

1.                    The route will be offered to the most senior active substitute with an acceptable driving record within the ward of the advertised route.
 

2.                    If there are no active substitutes with the ward where the route is being advertised, the route will be offered to the most senior active substitute in the parish.
 

3.                    If there are no active drivers in the parish that are interested in the position, then we would go back to the original ward where the route was advertised and offer the position to the most senior driver in that ward who meets the ward average for days driven.

Beginning with the 2006-2007 school year, the distance for a route from a driver’s home shall be limited as no more than 15 miles from the first stop point of a route.  In the event that the distance is more than 15 miles, the new driver shall travel at his/her own expense to a designated parking area for the bus.

Calcasieu Parish School Board

ITEM #4

Mr. Anderson stated that the next item was a request by Mr. Andrepont on bus drivers that want to retire/rehire. The law is similar to the Teacher’s Retirement System’s regulations stating that bus drivers can retire and rehire. 

Ms. Kathy Landry asked that the board consider the option of allowing retired bus drivers to be considered an active driver with the 60 days service and put them at the top of the list when filling open positions.  Several Board members verbally opposed that idea on the basis of it not being fair to the substitute drivers.

This item was for informational purposes only.

ITEM #5

Next, Mr. Anderson presented staff’s recommendation on the proposed boundary line dividing the attendance zones of Washington Marion and LaGrange High Schools.   The new boundary line would be 12^th Street.  Students north of 12^th Street would attend Washington Marion and students south of 12^th Street would attend LaGrange. 8^th grade students that would be rezoned would put 97 students at Washington Marion and 8 students at LaGrange. The students that live in this new zoned area and are already attending LaGrange would be grandfathered in and would not have to change schools.  A request was made to have a community meeting to notify all parents of 8^th grade students that would be affected of this rezoning change.

Mr. Webb made a motion and was seconded by Ms. Ballard and approved to accept staff’s recommendation to change the boundary line to 12^th Street.  Ms. Duhon, Mr. Victorian and Mr. Dellafosse voted against the motion.

Proposed new boundary line:

LAGRANGE HIGH

North Boundary:

From the intersection of the Calcasieu River and W. Sallier; east on W Sallier to 12^th Street; 12^th St.  projected east to Hwy 397/E Ward Line Road to the south side of Natalie Lane

East Boundary:

The west side of Ward Line Road/Highway 397 from the Cameron Parish line projected N to 12^th Street; projected south of Natalie Lane

South Boundary:

Cameron Parish Line

West Boundary:

From the intersection of the Calcasieu River and Contraband Bayou; east along Contraband Bayou to Penn Street; south side of Penn Street to Creole Street; east side of Creole Street to W 18^th Street; the east side of Ryan Street to McNeese Street, the north side of McNeese Street to Common Street; the east side of Common Street to Leger Road; both sides of Leger Road; Leger Road projected west to the end of Dobbertine Road; south to a point just south of Lake Oak; southwest to the intersection of Lake and Gauthier Road; the east side of Lake Street to the south end of Lake; southwest to the Hippolyte Coulee (Elliott Road projected south); the Hippolyte Coulee to the Intercoastal Canal and the Cameron Parish line.

LAGRANGE – BARBE HIGH COMMON ZONE

North Boundary:

From the intersection of Ryan and Sallier Street; the south side of Sallier west to Barbe St.; the west side of Barbe Street north to the lake; west to the Calcasieu River.

East Boundary:

The west side of Ryan Street; from 18^th Street to 12^th Street

South Boundary:

The north side of Contraband Bayou to Penn Street; the north side of Penn to Creole Street; the east side of Creole to 18^th Street; the north side of 18^th St. to Ryan Street

West Boundary:

Calcasieu River

WASHINGTON MARION HIGH

North Boundary:

Calcasieu River

East Boundary:

From the point of 12^th Street projected east to Hwy 397/E Ward Line Road t the S side of Natalie Lane; the west side of Hwy 397/E Ward Line Road to Pujol Road; west side of Pujol Rd projected north to the Calcasieu River

South Boundary:

From West Sallier Street projected W to the Calcasieu River; the North side of W/E Sallier to 12^th Street; the North side of 12^th Street projected east to Hwy. 397/E Ward Line Road to the south side of Natalie Lane

West Boundary:

The intersection of W. Sallier St. and the east side of Barbe St; projected north to Shell Beach Drive

Mr. Dellafosse made a motion to table this item for further discussion, with a second by Mr. Burleigh. After discussion by Mr. Bernard, Mr. Andrepont called a Point of Order, to cease discussion. On a vote to table this item, there was no opposition.

Pupil Personnel Committee, April 23, 2009,Annette Ballard, Chair

Mrs. Ballard gave the following report from the Pupil Personnel Committee of April 23, 2009:

The Calcasieu Parish School Board Pupil Personnel Committee meeting was called to order by Committee Chair Annette Ballard at 4:45 pm, Thursday, April 23, 2009 in the Board Room, 1732 Kirkman Street, Lake Charles, Louisiana.  Members of the committee present were: Annette Ballard and Billy Breaux.  Absent Committee members were Fred Hardy, R. L. Webb, and Dale Bernard. Other Board member present was:  Elray Victorian.  Terry Manuel was present as legal counsel.  Elray Victorian said the prayer.  The Pledge of Allegiance was led by Billy Breaux.

Item 1:  Presentation of Assessment and Accountability Data Binders

Judy Vail, Coordinator of Accountability presented customized data binders.  Presentation of data will take place next Tuesday, April 28, 2009, at the C&I Committee.  Data binders have assessment information from test results and accountability data in its raw form as well as analysis data.  Binder also includes a CD that contains every school’s achievement levels by district, by grade, by subject. 

Billy Breaux asked for a better understanding of sub-groups. Judy noted to see section on sub-groups and if any questions, they can be asked at next Tuesday’s C & I Committee meeting when she will get into a review of data. Mr. Breaux wanted to know if all principals understood sub-groups and what they entailed.  Judy said all principals have met with her individually and have had extensive in servicing on sub-groups. 

Showing the data, most interest usually falls within the high stakes tests--grades 4, 8 and GEE.  Average unsatisfactory in elementary is 13.3%, 15.3% middle, high school 16.7% 9^th grade and GEE.  Students do better in lower grades with curricula that have not devastated them yet.  Raw data shows a better picture of what percent of our students were unsatisfactory.

Elray Victorian asked what needs to be done to turn the trend around if a third grader does poorly in math; does it follow them through high school?  Judy’s response was, ‘yes’ that trend does follow that student and our assessment pieces must start more closely mirroring what our state test looks like.  We have administered the LEAP test since 1999 in 4^th and 8^th and we have data showing math is our weak area.  Does it make a difference if you have a math teacher in lower grades?  Yes, it does. Teachers in elementary are more oriented towards multiple subjects and they do not specialize. 

Curriculum is being refined at State Department.  Our test has gotten old and it does need a facelift.  Standards-based curriculum and whatever is on the test must be based on what has been adopted in the state and teachers should be teaching what should be on the test.

Superintendent Wayne Savoy stated that percentage of test items may be different from the percentage being taught in the class.

Item 2:  Calcasieu Parish Gifted Program 

The state mandated a program for gifted students in the 1970s.  Mrs. Bankens noted that Calcasieu began a program for gifted students in the early 1970s before passage of State Statute 754.  Dr. Paul Moses, father of Eva Savoy, was the Superintendent who initiated a program for gifted students in Calcasieu Parish.

Eva Savoy, Administrative Coordinator of Gifted, Talented, and Advanced Placement presented on Calcasieu Parish Gifted Program with power point and handouts. State has mandated that we offer gifted students a more rigorous program and teach them in a different and more relevant way to allow them to succeed. The purpose of gifted education is to provide a learning environment which will inspire, motivate, and challenge children to achieve the highest possible degree of success and happiness.

Mrs. Savoy noted that Calcasieu serves over 1000 students identified as gifted, including identified students in state-accredited non-public schools K – 8.  Students K – 5 are provided programming in pull-out enrichment centers.  Students in middle and high schools are provided gifted curriculum in core academic classes designed specifically for identified gifted students.

Item 3:  Calcasieu Parish Advanced Placement Incentive Program Grant

June Burke, Advanced Placement Incentive Program Grant Coordinator and Eva Savoy, Administrative Coordinator of Gifted, Talented, and Advanced Placement presented on Calcasieu Parish Advanced Placement Incentive Program Grant using power point, video, and handouts. Calcasieu Parish School System received a grant for $1,000,000 in 2006 of which June Burke is the Administrator. 

The APIP Grant allowed the district to expand and enhance the AP program in the high schools, as well as introduce Pre-AP strategies to the middle schools.  The APIP grant targeted under-represented students and schools; however, without the support of CPSB, the program’s success would have been limited and short-termed.  Beginning in 2008-2009 all high schools in Calcasieu Parish offer at least 2 AP courses.  Students who take AP courses and exams are much more likely than their peers to complete a bachelor’s degree in four years or less.  AP classes have nothing to do with Gifted.  Cost for test taking is $84 and almost zero for free and reduced students.  Benefit to test taking is that student will get college course credit.  Taking AP courses also has shown an increase with students in their reading and scoring on their ACT tests.  We took a majority of money in AP Grant and put toward professional development.  Last summer we sent over 60 teachers to the AP Institute. 

Pre-AP and AP Goals are to increase the number high school students prepared to pursue higher education; to provide awareness of the Pre-AP and AP program, to provide teachers with high quality professional development opportunities, to facilitate vertical teaming of middle and high school teachers so that the curriculum in the four content areas is aligned from 6^th to 12^th grades, and to increase the number of students that enroll and successfully complete an AP class with a score of 3 or better on the AP Exam.

Calcasieu is a leader in the state with AP because of the grant.  The state of Louisiana is right at the bottom in the nation in Advanced Placement offerings to students.  Mrs. Savoy and Mrs. Burke have scheduled an appointment with State Superintendent Paul Pastorek in an effort to get greater focus on AP programming in the state.  Data were shown that indicate Advance Placement courses and AP exams have a significant impact on the degree of college success of students.

Item 4:  Calcasieu Parish Talented Visual Arts Program

Talented program was also mandated by the state in the 1970s, but was never offered in Calcasieu until this school year.  State mandates the Talented program in three areas: visual arts, music and theater arts.  Cameron had visual arts through grade 8.  Following Hurricane Ike we received 18 students identified students from Cameron which we were obligated to serve in Calcasieu Parish.  We began a Talented Program in visual arts and then plan to add music and theater.   

Dr. Daniel Vidrine, Art Supervisor K-12, Curriculum & Instruction Department, presented on Calcasieu Parish Talented Visual Arts Program. He stated that Calcasieu started a visual arts program with 11 art teachers in the early 1980s, and now we have almost 60 art teachers that have been recognized in many areas.  Professional development has been a strong focus of the Calcasieu visual arts program.  We have competed with rest of state and have been recognized nationally because we are strong in music and visual arts.  But we need a talented program.  Our top students need to be pushed further.  We need to put those kids with other kids that see things differently.  We need to set our bar high and get the best out of the Talented Program. 

Bobbi Yancey, Advanced Placement and Talented Visual Arts Teacher, Lake Charles/Boston Academy, stated that talented students come with a passion matched by a creative spirit.  There is a difference in the way they discover things. They need a more differentiated structured instruction. In the regular arts classroom large number of teachers are in elementary department and they are seeing from 200 to 500 or more students at 30 to 45 minutes at a time in large numbers. This type of instruction makes it very difficult to differentiate the instruction and be able to develop a student’s skills in his/her particular area.  A Talented program will allow them to do that. Students are very excited about the Talented program.

Schools with identified talented students served at the Academy with Bobbi Yancey are Dolby Elementary, Gillis Elementary, Nelson Elementary, Maplewood Middle, Moss Bluff Middle, S.J. Welsh Middle, and W.W. Lewis Middle.  Our schools served with an itinerant teacher are Bell City and J.I. Watson.

Pilot schools have been selected for identifying visual arts talented students to be served at the Academy in 2009-2010.  Elementary pilot schools are: Brentwood, Combre/Fondel, Dolby, Gillis, Kennedy, Nelson, Vincent Settlement, and Western Heights.  Middle School students are to be served at a Moss Bluff or Sulphur site from the following pilot schools: Maplewood Middle, Moss Bluff Middle, Oak Park Middle and W.W. Lewis Middle.  Pilot schools to be served by an itinerant teacher are: Bell City K-12, J.I. Watson Middle, and Starks K-12.  Bobbi and Eva have been going to these pilot schools and conducting a survey on what they are looking for in those children.  Testing will start in May in order to begin servicing them in August and then open to whole parish.  Screening is a state screening and the evaluation is different for Talented than with Gifted because they have to bring in outside evaluators to conduct the testing. 

Elray Victorian asked would the shortage of funds for next school year’s budget affect the pilot schools and the structures with those students.  Superintendent Wayne Savoy stated that once we get into a program we look at the budget to make sure we balance and are able to proceed with the program. 

Annette Ballard stated that this meeting has been very informative and interesting. 

On motion of Elray Victorian, seconded by Billy Breaux and approved, the meeting was adjourned at 6:05 pm.

All items were for informational purposes only.

Curriculum and Instruction Committee, April 28, 2009, Bill Jongbloed, Chair

Mr. Jongbloed gave the following report from the C&I  Committee of April 28, 2009:

Committee Members Present:  Bill Jongbloed, Chair, Annette Ballard, Billy Breaux, Randy Burleigh, Fred Hardy

AGENDA

1.                    2009 SUMMER SCHOOL GUIDELINES

2.                    CREDIT RECOVERY

3.                    TEST SCORES – LAST FIVE YEARS

The C&I Committee Meeting was called to order at 4:45 p.m. by Mr. Jongbloed, Chairman.  ­­­­­­­­­­­­­­­Mr. Burleigh opened with prayer followed by the Pledge of Allegiance led by Ms. Ballard.

A quorum was present.

At request of chair, Item #2, Credit Recovery, was presented first.

2.             CREDIT RECOVERY, Pat Deaville, Director of High School Curriculum

In the 2007-2008 school year, Calcasieu Parish high schools had 582 failures in English, 868 in Math, 767 in Science, and 715 in Social Studies.  Credit Recovery allows students to gain credit in areas in which they have previously failed.   A student who fails a course with a grade between 50% and 59% or one who is denied credit due to absences qualifies for participation in the program if they have parental and school permission and a desire to earn the credit. 

Credit Recovery is designed to help students graduate in four years, increase the graduation index, increase learning, prevent dropouts, and give students more options.  The program is offered on all high school campuses as well as Lake Charles Boston Academy of Learning campus and Education Resource Center in the Prien Lake Mall.  Students can attend during the school day, before and after school, and during the summer.

The credit recovery process can be computerized or non-computerized and is the third tier of academic interventions.  In most cases, participation in the process should occur after classroom intervention and school-wide interventions have been applied.  

This item was for information only.

1.             2009 SUMMER SCHOOL REQUIREMENTS (Attached)

A motion to accept the 2009 Regular and LEAP/GEE Summer School Guidelines as presented was made by Ms. Ballard, seconded by Mr. Breaux, and carried.

On behalf of the committee, Mr. Jongbloed made a motion to accept. A second was not needed and on a vote, the motion carried.

3.             TEST SCORES – LAST FIVE YEARS, Judy Vail, Accountability Specialist

The 2008 Assessment and Accountability Results were outlined by Judy Vail, Accountability Coordinator.  Board members received binders at the Pupil Personnel Meeting on the prior Thursday.  They were asked to look over the data and be prepared to ask questions at the C & I Committee meeting. 

To start the discussion, an overview of binder contents was reviewed – the binder being divided into two sections – assessment and accountability.  The assessment section contained district and school data by grade, subject, and achievement levels as well as percent proficient percentages by grade and subject.  A CD was made available for the school achievement levels.  Mrs. Vail entertained questions on importance of trend data verses one-year data – using the PowerPoint section on district achievement levels, she illustrated how the average percent of Unsatisfactory students over 3 or 4 years gives a better understanding of student progress than just looking at 1 year.

The accountability section was outlined in a PowerPoint with additional trend data located in the back portion of the binder.  The achievement levels of the LEAP, iLEAP, GEE, LAA1 and LAA2 were discussed, with explanation of how they convert to indexes and then School Performance Scores.  Trends of index improvement on 4^th, 8^th, and GEE ELA, math, science, and social studies were illustrated in line graphs.  Schools receive 2 School Performance Scores each year – baseline (based on 2 years of data) and growth (based on 1 year of data).  A detailed chart was given for One-Year Growth SPS for 3 year trend and Two-Year Baseline SPS for 3 year trend.  Only about 27% of Calcasieu schools grew over 3 years on the Two-Year Baseline SPS trend. 

School Improvement categories were outlined in the PowerPoint – Academic Assistance, Academically Unacceptable School, and Subgroup Component Failure.  Calcasieu has 7 schools in Academic Assistance, 1 school in Academically Unacceptable School category, and 12 schools that failed their Adequate Yearly Progress for subgroups in 2008.  The Annual Measurable Objective percent proficient for each school was highlighted in charts for 2007 and 2008. 

Board members were pleased with the depth of data analysis and want to add the 2009 test results to this data as soon as it becomes available. 

This item was for information only. Attached: 2009 Regular Summer School Information; 2009 LEAP/GEE Summer School Information.

2009 REGULAR SUMMER SCHOOL

                                                 CALCASIEU PARISH SCHOOL SYSTEM

SPECIAL EDUCATION CLASSES AND CENTERS:

Extended School Year Services are provided ONLY for identified special education students whose IEP indicates a need. All employment applications should be turned in to Maxcine Ned.

SUMMER SCHOOL LOCATIONS (TENTATIVE):

Drost School for Exceptional Children                               Sulphur High 9^th (Middle School)

R. W. Vincent Elementary                                  Lagrange High                        

Pearl Watson Elementary                                   Sulphur High

F. K. White Middle                                                            Other sites according to need

SCHEDULE:

§                                  Session begins Monday, June 8, 2009, and will continue throughout the summer.  Students will attend according to their IEP.  Teachers’ inservice will be Friday, June 5, 2009.

CLASS SCHEDULE:

§                                  Classes begin at 9:00 a.m.—or in accordance with each student’s IEP

§                                  Classes dismiss at 12:00 Noon—or in accordance with each student’s IEP

§                                  Teachers/aides remain at school until 12:30 p.m.

§                                  There are no classes held on Fridays

MIDDLE SCHOOL SUMMER SESSION (Grades 5-8):

SUMMER SCHOOL LOCATIONS:

Sulphur 9^th Grade Campus for 2009                       F. K. White Middle (Extended LEAP only)

Oak Park Middle                                                                                                                                                   

SCHEDULE:

Registration (at each school site) June 1, 2009

Beginning classes June 2, 2009

Schedules shall be filed in Middle School Department June 15, 2009

Holidays   July 3, 2009

Session Ends  July 21, 2009

CLASSES BEGIN DAILY AT 7:00 A.M.

ADMINISTRATION:

§                                  Summer school shall be administered and supervised by the principal of the school in which the classes are assembled.

§                                  In the event the principal of the school is not available, the Administrative Director of Middle Schools will appoint an acting principal.

§                                  Students will attend regular summer school to remove deficiencies for promotion to the next grade.  Only courses failed may be taken during regular summer school.  The principal of the last school attended will determine the subject/s to be taken during regular summer school for promotion.

TUITION:

§                                  Students shall pay $150 per unit of work in regular summer school.

§                                  Students attending for LEAP remediation in English/LA and/or Math and also for failed course work in English/LA and/or Math shall pay $40 for continuing in regular summer school for promotion to the next grade.

TEACHER ASSIGNMENT:

§                                  Teachers interested in regular summer school employment shall file an application with the principal of the school.  The Central Office Staff and the principal of the school will assign teachers. 

SALARIES:

§                                  During regular summer school, a teacher is entitled to earn up to an amount per month equal to his/her monthly salary during the regular school session.

§                                  A teacher assigned for six hours per day shall be considered full-time and salaries shall be prorated accordingly for teachers less than full-time.

§                                  During regular summer school, a principal is entitled to earn up to an amount that does not exceed 80% of one-tenth of his/her annual salary per month during the regular summer session

HIGH SCHOOL SUMMER SESSION (Grades 9-12):

SUMMER SCHOOL LOCATIONS:

A.M. Barbe High School                                                                        LaGrange High School                           

Sulphur High School

SCHEDULE:

Registration & Session Begins June 1, 2009

Application Approval/Schedule Due in Central Office (Mr. Buller) June 8, 2009

Holiday   July 3, 2009

High School Session Ends (Report Cards) July 31, 2009

Saturday Sessions June 13, 2009, June 20, 2009, July 13, 2009

CLASSES BEGIN AT 7:00 A.M.

                                LaGrange Session 1 – 6:30 am – 9:15 am

                                        Session 2 – 9:30 am -12:15 pm

ADMINISTRATION:

§                                  Summer school shall be administered and supervised by the principal of the school in which the classes are assembled.

§                                  In the event the principal of the school is not available to administer and/or supervise summer school, the principal and the Calcasieu Parish supervisory staff shall appoint an acting principal.

§                                  High school summer school must be held in an approved high school building with library and science departments made available.

§                                  Any student may attend summer school for the purpose of removing deficiencies for promotion to the next grade.  Only remedial work, or repeat course work by students who have failed a course may be taken. No NEW credit may be taken in summer school unless this requirement is waived by the Superintendent.  The principal of the last school attended shall determine the subject(s) to be taken for promotion.  This information/permission should be sent to the principal of the summer school.

FEES AND TUITION:

§                            A teacher is entitled to earn up to an amount per month equal to his/her monthly salary during the regular session.

§                            A teacher who teaches six (6) hours a day is considered a full-time teacher and salaries shall be prorated accordingly for teachers teaching less than full-time.

§                            Tuition shall be $150.00 per unit of work or $80.00 per one-half (1/2) unit of work.

§                            The maximum salary to be earned by the principal of a summer school shall be limited to eighty percent (80%) of one-tenth (1/10) of his/her annual salary per month.

CURRICULUM AND TIME REQUIREMENTS:

§                            Curriculum and time requirements shall conform to State Department of Education regulations as contained in Bulletin 741.

ASSIGNMENT OF TEACHERS:

§                            A teacher who is interested in teaching summer school subjects shall file application with the principal of the school.  The principal and supervisory staff shall make assignments of summer school teachers.

SCHEDULING:

§                                  Summer school principals shall file a copy of the schedule and State Report with Mr. Buller  at the Central Office by June 8, 2009.

§                                  Summer school teachers shall be required to meet all certification regulations that regular session teachers are required to meet.

§                                  Tutoring which is given outside the school is for the purpose of strengthening the pupil, and under no circumstances will credit or examinations be given.

§                                  Non-credit courses offered in a school shall be under the supervision of the principal who shall regulate all fees and schedules.

2009

Procedures for Reporting Summer Employment Payrolls for Summer Schools, Driver and Vocational Education, and Summer Custodial Personnel

A.                  All department heads or supervisors handling summer school employment will be responsible for seeing that all employees eligible for summer school complete the following:

1.                    Complete a Summer School Employment form:

a.                                            The Summer School Employment Form must be signed by the principal or department head as well as the appropriate assistant or associate superintendent.

b.                                            The assistant or associate superintendent must file the completed Summer School Employment forms in Room 25, Personnel Department, on or before June 5, 2009.

2.                    All employees eligible for summer employment must be listed on the payroll form with their correct social security number, name, total amount to be paid, and the correct budget code from which the summer employment is to be paid.  Each payroll must be signed by the respective department head or supervisor.

B.                   All elementary, middle, and high school payrolls are to be turned in to the respective assistant superintendent/director for his/her signature and approval.

C.                   When possible, the Payroll Department will include all supplemental pay with the employee’s regular wages on the regular scheduled pay date.

D.                  The two (2) payroll dates in which summer checks will be released will be on June 30, 2009 and

August 14, 2009.

E.                   In order to comply with these two (2) dates, all payrolls that will be released June 30, 2009 will be due to the payroll department NO LATER than 10:00 a.m. on June 10, 2009.  All payrolls that will be released on

F.                   August 14, 2009 will be due to the payroll department NO LATER than August 3, 2009.

RECAP:

Payrolls Due                                         Checks Released                         Method of Payment

 June 10, 2009                           June 30, 2009                       Combined with regular check

August 3, 2009                       August 14, 2009                                    Separate check

The paychecks dated June 30, 2009, will be mailed.  The method of disbursement for the August 14^th paycheck will be determined by the department head or supervisor.  Unless the department head picks up ALL his/her respective summer employment checks, the checks will be mailed.

G.            Please refrain from changing banks during the summer.  Changing banks in the summer may delay your paycheck.

2009 LEAP/GEE SUMMER SCHOOL

4^th, 8^th, 10^th – 12^th

CALCASIEU PARISH SCHOOL SYSTEM

LEAP/GEE 21 SUMMER SCHOOL LOCATIONS:

SCHEDULE:

Registration (Announced by

School counselors)                               May, 2009

LEAP/GEE Workshop for Teachers  June 1, 2009

Summer Classes  June 2 – 24 and June 26, 2009

                    LEAP/GEE Summer Testing          June 25, 2009

                    LEAP/GEE Summer Testing     June 29-30, 2009

TRANSPORTATION: All students qualifying for LEAP/GEE 21 Summer Remediation will be provided bus transportation, available at centralized pick-up points.   Bus transportation will not be available for a student requesting a school site out of their assigned zone.

CLASSES BEGIN DAILY AT 8:00 A.M.  Sessions are 3 hours in length, AM and PM.

ADMINISTRATION:

§         Summer school shall be administered and supervised by the principal of the school in which the classes are assembled.

§         In the event the principal of the school is not available, the appropriate Administrative Director will appoint an acting principal.

TEACHER ASSIGNMENT:

§         Teachers interested in LEAP/GEE 21 Summer School employment shall file an application with the appropriate Administrative Director.  The Central Office Staff and/or the principal of the school will assign teachers. 

HOURS:

§         LEAP/GEE 21 Summer School full day employment = 7 hours;

§         LEAP/GEE 21 Summer School half-day employment = 3 ½ hours;

TUITION:

§         LEAP/GEE 21 Summer School and Retesting are at no cost to parents.

LUNCHES:

§         Lunches are at no cost to parents. 

§         The Lake Charles Summer Feeding Program provides free breakfast and lunch to students attending LEAP/GEE 21 Summer School in Lake Charles; free lunches will be provided to students attending outside Lake Charles.

2009

Procedures for Reporting Summer Employment Payrolls for

LEAP/GEE Summer Schools

G.                 All department heads or supervisors handling summer school employment will be responsible for seeing that all employees eligible for summer school complete an application and submit it to appropriate department personnel in elementary, middle, or high school no later than Friday, May 29, 2009. 

H.                  Any questions concerning LEAP/GEE payroll should be directed to Judy Vail, LEAP/GEE Summer School Coordinator.

I.                     No fixed 25% tax will be taken out of any LEAP/GEE Summer School earnings. 

J.                   All LEAP/GEE Employees will be issued as a separate check on July 31, 2009.

LEAP/GEE summer employees should not change their direct deposit during the summer months, as paychecks will be direct deposited on July 31^st.  If anyone is accidentally overpaid, they must agree to be docked on a future paycheck for this overpayment.  - - - Wayne Richard, Payroll Supervisor, CPSB

TAKE APPROPRIATE ACTION

            A.   Approval of Local Services Agreement Between CPSB/City of LC

                   On a motion to approve by Mr. Bernard and seconded by Mr. Burleigh, the motion

            carried.

LOCAL SERVICES AGREEMENT                          UNITED STATES OF AMERICA

                       BETWEEN

         CITY OF LAKE CHARLES                                  STATE OF LOUISIANA

                                  AND

CALCASIEU PARISH SCHOOL BOARD                   PARISH OF CALCASIEU

This  Local  Services  Agreement  is  entered  into  by  and  between the CITY OF

LAKE  CHARLES, a  political  subdivision of the State of Louisiana, hereinafter referred to  as “CITY”,  acting  through  its  duly  authorized  Mayor,  Randy  Roach,  pursuant  to

Ordinance  No. 14906,  and  the  CALCASIEU PARISH SCHOOL BOARD, hereinafter

referred   to  as   “SCHOOL   BOARD,”  acting  through  its  duly  authorized  President,

Mr. Elray Victorian, pursuant to resolution dated February 18, 2009.

WHEREAS, the CITY has agreed to sponsor a Summer Food Service Program; and

WHEREAS, the Food Service Program to be sponsored by the CITY will require the use of kitchen and other food related facilities; and

WHEREAS, the SCHOOL BOARD wishes to cooperate with the CITY in providing services for the Summer Food Service Program;

THEREFORE, the CITY and the SCHOOL BOARD do hereby contract and agree with each other as follows:

1.

The SCHOOL BOARD has agreed to allow the CITY’S Summer Food Service Program to use the kitchen facilities located at Lake Charles-Boston Academy and Washington-Marion High Schools, during the hours and dates necessary for the implementation of the Summer Food Service Program.   The CITY will provide to the   SCHOOL BOARD, prior to its use of the kitchens at Lake Charles-Boston Academy and Washington-Marion High Schools, with a schedule of the dates and times when kitchen facilities will be needed for the Summer Food Service Program. 

2.

The CITY agrees to reimburse the SCHOOL BOARD for the monthly electric bill  at the Summer Feeding Program sites and will pay directly to the respective agencies the  monthly bill for water and gas usage while the Summer Feeding Program is in operation.  Additionally, the CITY agrees to pay the SCHOOL BOARD the depreciation of equipment used in the amount of $3,541.00 as two-twelfths (2/12ths) of the total value of equipment depreciated in said schools. The cost for garbage collection services, and  other requested services, incurred by reason of the use of these facilities for the Summer Food Service Program will be paid directly by the CITY.

3.

Managers and technicians currently working at Lake Charles-Boston Academy and Washington-Marion High Schools will be given the first opportunity for employment in the Summer Food Service Program.

4.

It is further stipulated and agreed that the CITY agrees to reimburse the SCHOOL

BOARD for damages caused  to equipment and  facilities of the SCHOOL BOARD,  and further to protect, defend, indemnify and hold the SCHOOL BOARD, its agents, officers, employees and assigned, harmless from and  against  all  claims,  demands,  or  causes  of

action,  whatsoever,  and  any  liability,  cost  or  expense  (including,  but  not  limited to,

reasonable attorney’s fees),  without   regard   to   cause  or  causes   thereof  or  the  fault (including,  but  not   limited  to,  the  strict  liability  and/or absolute liability of any party

or parties),  arising  out  of  or  in  any  way  connected  with the CITY, its agents, offices, employees,   and   general    public  occupying   and/or  traveling   on   the   property   and

surrounding grounds  of the SCHOOL BOARD, it being the intent of this agreement that

the  CITY  assumes  responsibility  for  the  condition  of  the  premises,  the  surrounding grounds, and any vice or defect therein.

   The term for this agreement shall be for the period beginning June 1, 2009 and ending July 31, 2009.

6.

   The CITY agrees, upon termination of its use of the kitchen facilities at Lake Charles-Boston Academy and Washington-Marion High Schools, to return to the  SCHOOL BOARD the kitchen facilities in as good a condition as existed upon their initial use of the premises, normal wear and tear excepted.

7.

   The  SCHOOL  BOARD  agrees to cooperate with the CITY in providing staff for

the  CITY’S   Summer   Food  Service  Program,  including  but  not  limited  to  cafeteria

managers  and  cooks.  The  managers  and  technicians  of  the schools being used should have  first  preference  to  the  job  due to the knowledge of the school and the equipment.

All  persons  employed  by  the  CITY pursuant to this agreement and in cooperation with the SCHOOL BOARD  shall  be,  in  providing  services under the Summer Food Service

Program,  employees  of   the  CITY  and  not  employees  of  the SCHOOL BOARD, for

purposes of  Worker’s  Compensation  laws  and  other  laws,  actions   or  any   matters

whatsoever related to such employment.

THIS AGREEMENT is made effective this  5^th  day of  May, 2008.

WITNESSES:                                                              CITY OF LAKE CHARLES

__________________________             BY: ___________________________________                                                           

                                                                                      RANDY ROACH, MAYOR

__________________________

                                                                          CALCASIEU PARISH SCHOOL BOARD 

__________________________             BY: ___________________________________                                                                                                                                 

                                                              ELRAY VICTORIAN, PRESIDENT

__________________________

            B.   Approval of Renewal of Student Athlete Insurance

            On a motion to approve by Mr. Bernard and seconded by Mr. Burleigh, the motion

            carried.

            C.   Approval of Renewal of Excess Workers’ Compensation Insurance

             On a motion to approve by Mr. Bernard and seconded by Mr. Burleigh, the motion

             carried.

            D. Property and Casualty Renewal

            On a motion to approve by Mrs. Duhon and seconded by Mr. Burleigh, the motion

             carried.

ITEMS B, C, D, are available for viewing as a part of the Legal                                    Minutes, at 1724 Kirkman Street.

E. Authorization for President to sign Documents Relative to Cooperative                                Endeavor at Chennault

            On a motion to approve by Mrs. Duhon and seconded by Mr. Burleigh, the motion

            carried.

            ITEM E is listed at the end of this document.

     X.  Bid Reports

            A.  Magazine Subscriptions for all CPSB Libraries/Bid #2009-35

BID NUMBER 2009-35, WAS OPENED APRIL 8, 2009.

BIDS WERE MAILED TO AND/OR RECEIVED FROM THE FOLLOWING VENDORS:

ALINI MAGAZINES

EBSCO MAGAZINE SUBSCRIPTION SERVICES

NATIONAL ORGANIZATION SERVICE

POPULAR SUBSCRIPTION SERVICE

MAGAZINE SUBSCRIPTIONS PTP

GOLD COAST SERVICES

W. T. COX SUBSCRIPTION SERVICES

REPORT AS FOLLOWS:

                VENDOR NAME                                    BID PRICE

                Alini Magazines                                       $36,932.80              Does Not Meet Specifications

                Ebsco Magazine                                       $41,550.07

                Gold Coast Services                                  Late Bid- Returned to Bidder

                Magazine Subscriptions PTP                    No Bid Submitted

    Popular Subscription                                            $32,589.86              Does Not Meet Specifications  

                W. T. Cox Subscription Services                              $37,506.99

                National Organization                                              Bid Returned Undeliverable

THE STAFF RECOMMENDS AWARDING THE BID TO THE LOWEST RESPONSIBLE BIDDER MEETING ALL SPECIFICATIONS:

                                                W. T. COX Subscription Services

On a motion to approve by Mr. Webb and seconded by Mrs. Ballard, the motion carried.

            B.  Weight Equipment for Bell City High School/Bid #2009-37

WEIGHT EQUIPMENT FOR BELL CITY HIGH SCHOOL

BID NUMBER 2009-37, WAS OPENED APRIL 27, 2009 AT 9:00 A.M.

BIDS WERE MAILED TO AND/OR RECEIVED FROM THE FOLLOWING VENDORS:

BIG FITNESS

BSN SPORTS

BIGGER STRONGER FASTER

M F ATHLETIC COMPANY

POWER SYSTEMS

USA FITNESS

WILDER FITNESS EQUIPMENT

VENDOR NAME                                                    BID PRICE

BIG FITNESS                                                                           $30,815.00

BSN SPORTS                                                                           NO BID SUBMITTED

BIGGER FASTER STRONGER                                                $29,436.00

M F ATHLETIC COMPANY                                  NO BID SUBMITTED

POWER SYSTEMS                                                  $27,753.63

USA FITNESS                                                                          $24,021.00

WILDER FITNESS EQUIPMENT                                           $22,250.00

THE STAFF RECOMMENDS AWARDING THE BID TO THE LOWEST RESPONSIBLE BIDDER MEETING ALL SPECIFICATIONS:

                                                WILDER FITNESS EQUIPMENT

On a motion to approve by Mr. Webb and seconded by Mrs. Ballard, the motion carried.

C.  Additions and Renovations to R.W. Vincent Elementary School; School                                                                       District #30 Bond Funds; Bid Number 2009-13PC

On a motion to approve by Mr. Breaux and seconded by Mr. Guidry, the motion carried.

D.  Sam Houston High School; Connecting Commons/Corridor; Sales Tax                              District #3 Funds; Bid Number 2009-11PC

On a motion to approve by Mr. LaRocque and seconded by Mr. Webb, the motion carried.

E. New Band/Choral Building and Bus Canopy/Drives-Maplewood Middle School; District #23 Bond Funds

 On a motion to approve by Mr. Breaux and seconded by Mr. Burleigh, the motion

 carried.

    XI.  Permission to Advertise

A.     Califone Portable CD Listening Centers; Early Intervention CRC Mossville

On a motion to approve by Mr. Karr and seconded by Mr. Andrepont, the motion

carried.             

B. Repairs & Improvements to W.T. Henning Elementary School; School             District #30 Bond Funds

On a motion to approve by Mr. Karr and seconded by Mr. Andrepont, the motion

carried.

C. New Restrooms at Matt Walker Memorial Stadium/Sulphur High School, District #30 Bond Funds

On a motion to approve by Mr. Karr and seconded by Mr. Andrepont, the motion carried.

D. Stadium Improvements at Matt Walker Memorial Stadium/Sulphur High School, District #30 Bond Funds

On a motion to approve by Mr. Karr and seconded by Mr. Andrepont, the      motion carried.

SUPERINTENDENT’S REPORT

Mr. Savoy reported on the following:

l. A report on the new CPSB office complex

2. Scholarships offered to Calcasieu Parish students total $5,639,741.50

3. Board Member continuing education hours

4. Center for Disease Control directives regarding Swine Flu

Board Members are required to have six hours each school session, per CPSB policy; LSBA requires four hours.  LSBA documented hours are attached to the end of this document, as a part of the Legal Minutes, available for viewing at 1724 Kirkman Street.

CONDOLENCES AND RECOGNITIONS

Mr. Hardy asked for letters of recognition to Moss Bluff Elementary, Maplewood Middle School, and Sulphur High School for their technology presentations.

Mr. Bernard complimented Calcasieu Parish employees for giving to United Way. He asked for a letter of recognition to Sheryl Abshire, regarding the Technology Conference. He asked for a letter of recognition to Mayor Randy Roach for the repair of the railroad crossing at Kirkman Street and 12^th Street.

He asked for a letter of recognition to Bob and Ruth Green, regarding the recent fire in their neighborhood and their actions in notifying the homeowner, Larry Breaux.

The Board offered condolences to Peggy Carlile, at the loss of her father, Mr. Hank Tankersley.

Mr. Jongbloed, Mrs. Ballard, Mrs. Duhon, Mr. Breaux, and Mr. Pitre said they were very impressed with the recent Technology Conference and thanked Sheryl Abshire and her staff.

Mr. Pitre asked for a letter of congratulations to all scholarship winners.

Mr. Andrepont thanked Charlene Chiasson for her help with Board items and he told the Board that everyone is invited to the upcoming ground breaking for the new Cypress Cove Elementary School. He congratulated the high schools that have reached the semi-finals in baseball.

Mrs. Ballard thanked Sheryl Piper for the recent Headstart Quality Day.

Mr. Karr thanked the Staff for their commitment and helpfulness.

Mrs. Duhon thanked Mr. Savoy for his care and handling of the situation regarding Reynaud Middle School. She asked that Promethean Boards and laptops be made available to students at Reynaud Middle School.

Mr. Webb asked that Western Heights and LeBleu Settlement be recognized at the next meeting, regarding High Poverty/High Performance designations.

COMMITTEE AGENDA ITEMS

Mr. Andrepont asked that Mr. Anderson look into the matter of activity buses scheduled over six months ago for activities this April, but instead used for the recent technology conference. Mr. Andrepont said there will be a special meeting of the Budget Committee to discuss only one item, budget conservation.

Mr. Jongbloed asked that the Budget Committee look into the possibility of increasing the amount of money given to schools for their copy machines.

Mr. Hardy asked for someone to look into the possibility of putting automatic flushing commodes and automatic hand washers/dryers in elementary schools.

SCHEDULE COMMITTEES

Budget and Fiscal Management Committee, May 26, 2009, 4:45 p.m.

On a motion by Mr. Hardy and seconded by Mr. Bernard, the meeting was adjourned at 7:59 p.m.

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Elray Victorian, President                              Wayne Savoy, Secretary