FILE:  BCBD

Cf:  BCBB, BCBI

Cf:  BCBD-AP

AGENDA PREPARATION AND DISSEMINATION

The Calcasieu Parish School Board President shall direct the Superintendent to prepare, or cause to be prepared, an agenda for all regular Board meetings.  Items of business may be suggested by Board members, administrative staff, employees, school patrons, or lay citizens of the school district for inclusion on the agenda.  In a timely manner, a Board member’s request or proposal must absolutely be taken under consideration or placed on the School Board agenda.  At the discretion of a Board member, a determination of the request or proposal may be resolved by the Superintendent or his/her designee or by the committee system.  A request to be considered for a place on the agenda of any items or by any group or individual other than a Board member shall be filed in writing with the Superintendent no later than eight (8) days preceding the next scheduled Board meeting.  Any material to be used must be submitted at the time of the request.

For administrative staff, employees, school patrons, or lay citizens, the Superintendent shall be authorized to waive the eight-day requirement if in his/her judgment the matter to be brought before the Board is of an emergency nature.  In the event the eight-day requirement is waived, and the agenda has been mailed to Board members, the Superintendent shall, if time permits, mail to Board members a supplement to the original agenda.  Otherwise, the Board shall be apprised of his/her action in waiving the time requirement at its next meeting.  The Superintendent shall be authorized to decide which matters are of a sufficient importance to require Board attention.  The Superintendent's decisions may be appealed to the President of the Board.  Matters which should be handled by the Superintendent and his/her staff shall be left off the agenda and handled by the professional staff in order to conserve Board time.  In the event the Superintendent and his/her staff cannot solve the problem to the satisfaction of the person or delegation, the matter shall be presented to the Board at the earliest possible date.

All Board meeting materials and supporting data shall be disseminated to the members of the Board and shall be mailed no later than five (5) days prior to any Board meeting (inclusive of the Board meeting day), whenever possible.  In addition to hard copies of the agenda and associated materials, electronic copies shall be made available to Board members and the public.

Except for announcements, requests for expressions of praise, commendations, sympathy, and setting dates and times for meetings, an item of business not on the agenda may not be suggested from the floor for discussion except by approval of 100% of the members present at a meeting. 

Ref:     La. Rev. Stat. Ann. §42:19

Board minutes, 8-1-00, 10-7-08, 1-13-09, 3-16-10

Calcasieu Parish School Board