C - General School Administration
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Note: This manual is currently not being updated online. We are in the process of updating the online manual and will post the updates soon.

FILE: CE
Cf: ABD, BBA

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SCHOOL SUPERINTENDENT

The School Board shall delegate to the Superintendent the authority and responsibility for the efficient administration of the school system. The Superintendent shall perform his/her administrative functions in accord with the policies adopted by the School Board. The execution of all decisions made by the Board concerning the internal operation of the school system shall be delegated to the Superintendent.
The Superintendent shall be the chief executive officer and educational advisor of the School Board and shall discharge his/her duties as prescribed by the Constitution and statutes of the State of Louisiana, as well as Board policies. The Superintendent shall also be the Secretary and Treasurer of the School Board.
While retaining ultimate responsibility, the Superintendent shall be authorized to delegate certain duties to other members of his/her administrative staff. This shall include, as appropriate, any administrative or supervisory employee.
The School Board shall appoint the Superintendent for a period not to exceed four (4) years, which period, however, may extend no longer than two years after the expiration of the term of office of the membership of the Board electing the Superintendent. The salary, vacation, and other benefits of the Superintendent shall be determined by the Board upon his appointment.

Revised: June, 1998

Ref: La. Rev. Stat. Ann. §§17:54, 17:81.

FILE: CEA

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SUPERINTENDENT QUALIFICATIONS

The Board shall select a Superintendent for the school system who has met the requirements for superintendency certification as set by the State Board of Elementary and Secondary Education. Additional qualifications may be stipulated by the Board.

Ref: La. Rev. Stat. Ann. §17:54; Louisiana Standards for State Certification of School Personnel, Bulletin 746, State Department of Education.

FILE: CGB

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ADMINISTRATIVE AND SUPERVISORY POSITIONS

All professional staff positions are created only with the approval of the Board upon the recommendation of the Superintendent. It is the intent of the Board to activate a sufficient number of positions to accomplish the district's goals and objectives. The Superintendent shall recruit the best possible applicants for administrative positions.
Before any new position is established, the Superintendent will present for the Board's approval a job description for the position which specifies the holder's qualifications, the expected performance responsibilities, and the method by which the performance of these responsibilities shall be evaluated.
The Superintendent shall submit nominations to the Board for administrative and supervisory personnel appointments. In the case of rejection, it is the duty of the Superintendent to make another nomination.
The Superintendent shall maintain a comprehensive and up-to-date set of job descriptions of all positions in the school district. These job descriptions shall be kept on file with the current personnel evaluation plan.

Ref: La. Rev. Stat. Ann. §§17:54, 17:81.

FILE: CN
Cf: DIE, GAK, JR


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ADMINISTRATIVE RECORDS

School district records are public records and are available for inspection by any person at reasonable times during working hours. However, certain school documents, such as pupil school health records, pupil report cards, supervisory reports on teachers, budget worksheets, and personnel folders are in the category of privileged information and are not public records. Access to or release of privileged information such as pupil or personnel records, shall be governed by appropriate regulations and procedures.

No copies of school district records shall be copied on school system equipment or duplicated at a cost to the system unless it is for official school business. No official records are to leave the school or district premises unless it is for official school business. There shall be no obligation to the school system to reproduce any school records except for appropriate official agencies. Copies of school district records shall be made at the expense of the person making the request, unless specifically required by appropriate official agencies. Duplication of records classified as privileged information shall not be permitted.

Any person may request in writing, a time to see such public records at a mutual, agreeable time with the office of the Superintendent and such time and place will be mutually stipulated during normal working hours. Any request to view records shall clearly state the specific records desired.

Notwithstanding any other provisions of law or rules or regulations to the contrary, the School Board, upon majority vote of the total Board membership, shall have the right to examine any or all records of the school system.

EMPLOYEES' SOCIAL SECURITY NUMBERS

Except as required by applicable law, regulation, or policy of the Louisiana Board of Elementary and Secondary Education (BESE), the School Board shall not use the social security number of a teacher or school employee as a means of identification for such teacher or employee. The teacher or employee shall not be required to include or provide his/her social security number on any form or other written document unless:

1. A social security number is required by any applicable law, regulation or policy of BESE; or

2. The form or written document is required for employment, retirement, application for leave or an individualized education plan.

The School Board or any school official or employee shall not provide access to any form or document on which the social security number of a teacher or school employee appears to any person other than the following:

1. Any official or employee of the school at which the teacher or school employee works, the School Board, or the Louisiana Department of Education, when such access is necessary for the performance of the duties and responsibilities of the official or employee.

2. Any person authorized to have such access by the teacher or school employee.

PRESERVATION OF RECORDS

All persons and public bodies having custody or control of any public record, other than permanent records required by existing law to be kept for all time, shall exercise diligence and care in preserving the public record for the period or periods of time specified for such public records in formal records retention schedules developed and approved by the state archivist and director of the division of archives, records management, and history of the Department of State. In all instances in which a formal retention schedule has not been executed, such public records shall be preserved and maintained for a period of at least three (3) years from the date on which the public record was made. However, when copies of an original record exist, the original alone shall be kept; when only duplicate copies of a record exist, only one copy of the duplicate copies shall be required to be kept. When an appropriate form of the microphotographic process has been utilized to record, file, and otherwise preserve such public records, with microforms produced in compliance with statutory provisions, the microforms shall be deemed originals in themselves, and disposition of original documents which have been microphotographically preserved and of duplicates and other copies thereof shall proceed in accordance with state law.

All existing records or records hereafter accumulated by the Board, which participates in federal programs or receive federal grants, may be destroyed after three (3) years from the date on which the records were made in those cases where this provision is not superseded by guidelines for the operative federal program or grant requiring longer retention periods for the records in question; provided that these records shall not be destroyed in any case where litigation with reference thereto is pending, or until the appropriate state or federal audits have been conducted.

Revised: October, 2001

Ref: La. Rev. Stat. Ann. ''17:81, 17:93, 17:196, 17:230, 17:232, 17:415, 17:440, 44:1, 44:4, 44:36; Board minutes, 5-7-02.

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