One of the benefits of using Office 365 is the ability to share content in a number of ways. Each time a Word document, OneDrive folder, Excel sheet, or PowerPoint presentation is shared, the person doing the sharing determines the permissions of the link to be shared. This means that each link that is generated by the user is unique to its specific permissions. By default, when a user selects Share, a pop-up appears with the permissions set for People you specify can edit. Here, entering a name or email address will search the CPSB directory. This link can be sent directly to others from within the pop-up or it can be copied and pasted in another location.
Each time something is shared, it is important to consider how it is intended for the link to be used. If the default setting of the link needs to be adjusted, click on People you specify can edit for more link settings. Here, there are options for the link to work for Anyone with the link (guest access), People in cpsb.org with the link (requires CPSB users to be signed into Office 365), People with existing access (important when sharing items like OneNote notebooks where shared permissions have already been established), and Specific people. Other settings include the ability to remove editing rights and to block downloads. When sharing with Anyone with the link, there is also the ability to Set expiration date and Set password. Setting an expiration date could be beneficial when sharing yearly content with parents and guardians. For more information about sharing files with OneDrive, visit Microsoft Support's Share files with OneDrive.