Feeling overwhelmed by all the share options in OneDrive? While it's easier than ever to communicate and collaborate with others, understanding how to share content to be able to do so might be a challenge. Here are a few tips for sharing files and folders from OneDrive more effectively in 2021.
Send Link: Setting Permissions
When you create a file or folder in OneDrive, you can click on the share icon to send a link to someone and determine the permissions you want them to have. Anyone with the link provides guest access which means the person you share the link with will be able to view and/or edit the content without having to sign into their CPSB account. The People in cpsb.org with the link option has people who click on the link sign in with their CPSB account. This option provides you with a record of who accessed the file or folder and any changes that have been made. People with existing access creates a link with no permission changes already determined for the file or folder. Specific people opens up the CPSB directory and gives you the option to send the link directly from OneDrive instead of copying and pasting the link in an email message. No matter how you would like the link to work, you will also need to decide if you want to allow the file or folder to be edited when the link is used. Once the desired permissions are set, click Apply and Copy link to paste and use as needed.
Request Files: Invite Others to Upload Directly into a OneDrive Folder
If you need to collect digital content, you can use OneDrive's Request files feature. To use, click on the Action dots (vertical ellipsis) for the folder and select Request files. Enter a name for the request like Lesson Plans or Homework and click Next. A link will be generated that can be shared for others to use to upload files into the folder. The link can be copied or shared via email directly from OneDrive. Those who receive the link will only be able to upload content and will not have access to any files or sub-folders to view or edit. All uploaded content is easily accessed by you when you open the folder.
Manage Access: Copy Links and Change Permissions
Once content has been shared, you can manage access to change who can view and edit files and folders. To do so, click on the Action dots (vertical ellipsis) for the file or folder and select Manage access. A window will open and show the different links available for copying and sharing along with a list of those who already have direct access. To change permissions, click the drop-down arrow beside any name to change access to Can view, Can edit, or Stop sharing.